Factory Manager
Elsharga Factory for steel Formation
Total years of experience :24 years, 7 Months
- Oversee, supervise, guide, and train all departments in the factory (Finance, HR, Sales, Warehousing, Production, Technical … etc.) in all aspects related to the factory activities.
- Oversee and supervise all outsourced contractors (machinery commissioning, civil works, machines installation, maintenance … etc.)
- Develop, introduce and maintain new systems to enable cost efficiency along the factory activities.
- Develop, introduce and maintain policies and guidelines.
- Develop, introduce and train employees on new methodologies and best practices of production.
- Develop and introduce annual planning including budgeting.
- Administration Structuring.
- Production Cycle and Management.
- Policy design.
- Operations Management.
- Job Description formulation.
- Provide responsive and cost-effective general administrative support to Care International Switzerland - Sudan office operations.
- On an ongoing basis identify and act on opportunities to achieve greater efficiency in the provision of general administrative support services to CIS.
- Maintain, co-edit (regionally), and co-update (Regionally), in soft and hard all operational policies (internal CO, Regional, CI and donor) to which CIS is subject, as well establish and take steps to ensure adequate awareness and knowledge of these among CIS staff.
- Take all necessary steps to ensure that CO operations are compliant with Sudanese law, and other laws to which CIS is subject through its relationship with CARE International members (e.g. BIS/OFAC, and US government anti-terror legislation).
- Work with the CO Finance Controller and ACD-Program to prepare for internal and external audits.
- Oversee the timely provision and efficient procurement and logistics services to CIS operations
- Ensure that the structure of the support function in the CO is fit for purpose and allows the required separation of responsibilities, and conflict of interest.
- Take steps to maintain the required awareness and knowledge of CO procurement policy among procurement staff, program staff, and CO Managers and budget holders, besides all other operations policies and procedures.
- Review field office and project/program budgets and address procurement needs therein.
- Develop a mechanism of client feedback and follow-up into the support management processes.
- Ensure CIS’s IT infrastructure has access to good quality support and maintenance, either through in-house or out-sourced capacities, and take steps to maintain staff capability in the proper use of CIS’s IT infrastructure.
- Maintain a cost-effective country-wide policy for CO telephone communications, including Thurayas.
- Serve as a member of CIS’s CO-level Safety & Security Team (terms of reference pending).
- Serve as a member of the CO Emergency Response Team, playing a leading role in the emergency preparedness planning process, and providing initial (i.e. 4-6 weeks) operational support to emergency responses undertaken by CIS that are additional to its ongoing program activities.
- Lead the development of a CO “disaster recovery” plan, which has at its core the offshore electronic storage of business-critical documents.
- Support the country director in the development and maintenance of a CO risk management plan.
- Oversee CIS’s relationship with the Government stakeholders. Working closely with the ACD-Program, coordinate the preparation and submission of annual and semi-annual reports of the government.
- Provide effective team leadership and budget management within CIS’s administration function
- As a member of the CO leadership team “CO Senior Management Team SMT”, support the process of annual work planning and the preparation of the CO annual operating plan (AOP), and annual budget.
- As a member of the CO leadership team / SMT, champion and actively identify opportunities to promote gender equity and diversity in CIS’s workplace.
- Prepare brief quarterly (internal) updates on the operations team AOP implementation.
- Undertake periodic task analyses of all supervised positions ensuring that job descriptions are current and properly focused.
- Performance objectives negotiated annually and contained within individual operating plans (IOPs).
- Supervise operations team members’ implementation of their IOPs, in accordance with CO performance management policy: Work with the CO leadership team / SMT to support the introduction and rolling out of talent management across the CO.
- Ensure the effective management of expenditures under CIS’s operations budget.
- Establish the CO approval thresholds as per policies and procedures.
- Secure appropriate and sufficient office accommodation and related storage facilities for the Khartoum country office, ensuring that these are run and maintained to professional standards.
- Ensure that all properties leased by CIS in Khartoum are properly secured and compliant with CO Minimum Safety Standards.
- Oversee the proper management of CIS’s Khartoum-based materials and equipment inventory, including vehicles assigned in Khartoum.
- In close collaboration with CIS’s IT Officer, ensure sufficient levels of internet connectivity at the Khartoum office.
- Ensure that CIS’s offices in Khartoum are equipped with furniture, office supplies and equipment (including IT and communications) in accordance with annual work/procurement plans.
- Coordinate electronic and paper document storage/filing systems at the Khartoum office.
- Organize and maintain a system of internal “pouches” between Khartoum and CIS’s sub-offices.
- Oversee the booking of domestic and international travel by CIS staff, ensuring compliance with policy.
- Oversee the proper reception of visitors to CIS.
- Ensure all leases and contracts entered into by CIS are compliant with Sudanese law and to the maximum benefit of CIS
- Maintain Lease agreements for CIS in Sudan, and coordinate with Sub and Field offices, to ensure timely payments, follow up, renewals, and extensions.
- Oversee and ensure the timely and economical movement of procured materials and equipment from Khartoum to CIS’s sub-offices.
- Oversees and supervise Security companies for the Khartoum HQ Office.
- Ensure all procurement conducted by CIS in Khartoum, including procurement of consultancy services, is compliant with Procurement and country office policies and procedures.
- Oversee the Khartoum office’s response to procurement requests from CIS sub-offices, ensuring that the support provided is timely, effective and compliant with policy.
- Review procurement reports for all offices and feedback and advice about the contents, errors and needed actions, and share with all concerned staffs.
- Identify training needs in HQ, Sub and field offices, and conduct training when needed.
- Actively identify and pursue opportunities to promote gender equity and diversity in the Khartoum office.
- Undertake periodic task analyses of all supervised positions ensuring that job descriptions are current and properly focused.
- Ensure that all Khartoum office administration staff work in relation to clear performance objectives, negotiated annually and contained within individual operating plans (IOPs).
- Supervise Khartoum office administration staff implementation of their IOPs, in accordance with CO performance management policy: this will include coaching, mentoring, regular performance feedback sessions, and annual performance appraisal.
- Ensure the effective management of expenditures under the Khartoum administration budget
- Work with logistics personnel to establish a logistics control system to run NFI distribution. Produce necessary forms for proper accountability.
- Incorporate regulations in CARE standard operating procedures and control systems.
- Ensure thoroughness in the implementation of the program.
- In compliance with CARE and USAID practices, establish measures to ensure safe handling of commodities while in custody.
- Ensure that damaged commodities are properly documented and certified by health authorities; monitor the condition of commodities to assess fumigation needs in order to minimize losses due to infestations.
- Ensure that commodities unfit for human consumption are properly disposed of as per USAID guidelines and that proper documentation is prepared for each entity reporting such damage.
- Conduct periodical review of each commodity handling and storage points to ensure proper records maintenance in accordance with CARE/ USAID requirements and make appropriate recommendations
- Ensure with the help of the commodity accountant that billing and invoices submitted by contractors are genuine and conform to pre-agreed terms and conditions as per contractual obligations.
- Liaise with Logistics Coordinator and commodity accountant to coordinate the accounting and reporting of all food and non-food commodities, including reports to headquarters.
- Review commodity reports by partners and prepare commodity release authorizations.
- Review and verify all commodity requests, actual NFI dispatches, NFI receipts and other relevant commodity reports received from the warehouse keeper and advise of changes if necessary.
- Ensure that documents relating to commodity receipts dispatches and storage are up to date and in order.
- Ensure the safekeeping of waybills, loss adjustment reports and other documents
Accomplishments During the period:
• Identified and analyzed transport and warehousing requirement to ensure safe custody of NFIs in all levels of activity, through tender analysis and transporters selection and replacing the existing warehouses with other rented ones that have more storage capacity and less rental costs.
• Instrumental in setting up our operations in Kadugli that included staff recruitment, warehouse hiring, office set up, transporter appointment, etc. He is well aware of CARE systems and procedures. .
• Contributed to maintain a systematic tracking for NFIs movement, to insure safety and accountability, through the JLC workshops and proposed new waybill tracking sheet and pre-printed ledgers. And contributed in cross checking other field offices records. As well led the training of the staffs in all UNJLC operational offices.
• Studied and analyzed the warehousing capacity, rental cost and truck load for cost efficient operational offices for the UNJLC project, and that yield to significant reduction of the transport cost by up to 31% and increment in warehouse capacity up to 35%, and the reduction of rent by 27% through negotiating with land lords.
• Worked closely with the LC to review current staffs’ capacities to respond to emergencies and being prepared to shift to reconstruction phase.
• Led the training of other Logistics staffs and raised the bar of performance in all UNJLC project offices.
• Established a new tracking sheet, for tracking receipts and payment for all way bills issued by the UNJLC, which resulted in identifying old missing payments and justified for final payment.
• Maintained good relations with all partners specially the UN Joint Logistics Center at KHT and field levels, and as well UNICEF.
• Update all JDs for UNJLC staff.
• In coordination with JLC Khartoum, implemented the project plan, to insure GED in all the project activities.
- Ensuring correctness of records received from all locations.
- Reconcile reports and extract accumulative reports.
- Follow up discrepancies and lead the correction with all locations.
- Ensure better ways of handling NFIs.
- During the period an overall revision conducted for all the records from Apr 2004 through Mar 2006, and all the discrepancies were cleared.
- Grinding and packing of spices.
- Grinding and packing of coffee.
- Distribution and marketing (small scale).
Plant manager Feb 2003 - Apr 2004:
- Approaching good potential customers for marketing the produced electric wires and cables.
- Oversee the procurement of all raw materials and maintain good relationship with all raw materials providers in different countries.
- Maintain good relationship with other factories working in the same field.
- Ensuring better and cost effective day to day running activities.
- Conduct market surveys to ensure the acceptance of produced items.
- Maintain adequate close relationship with traders to ensure the factory productions are in line with market needs.
- Provide the overall supervision to the factory.
Production and Technical manager Oct 2002 - Jan 2003
- Maintained the records of production theories and the ways/plans to maximize the benefit of available resources, while seeking the availability of other resources for better costing and value added.
- Issuance of new production plans.
- Follow up production lines performance.
- Oversee production quality.
- Establish quality control mechanisms.
- Create cost effective production cycle.
- Maintain costing.
- Oversee raw materials flow to the factory.
- Oversee finished goods warehouses.
- Supervise all production lines managers, shift managers, warehouse managers and technical staff.
Production planning advisor (Two month while still in Metal Factory) Aug - Sep 2002:
- Establishment of the annual production plan.
- Human resources and administration plan.
- Maintain the overall factories’ structure and contribute in the recruitment processes of all staffs and technicians.
- Follow up new machinery arrival from abroad, and the installation of it.
- Plan, oversee machinery assembling and maps for optimal use of the space available.
Production cycle Advisor (Two months while still in Metal Factory) Jun - Jul 2002:
- Establish production and documentation cycle.
- Prepare costing and prizes for produced items.
- Established commodity database.
Production and technical manager Oct 2001 - Sep 2002:
- Besides all the responsibilities of the production manager.
- Ensure all production lines are in a good working condition.
- Ensure the availability of spare parts at all times.
- Oversee maintenances of all production lines and factory equipment.
Production Manager May 2001 - Sep 2001:
- Maintained the records of production theories and the ways/plans to maximize the benefit of available resources, while seeking the availability of other resources for better costing and value added.
- Issuance of new production plans.
- Follow up production lines performance.
- Oversee production quality.
- Establish quality control mechanisms.
- Create cost effective production cycle.
- Maintain costing.
- Oversee raw materials flow to the factory.
- Oversee finished goods warehouses.
- Supervise all production lines managers, shift managers, warehouse managers and technical staff.
Assistant Production manager Jan 2001 - Apr 2001:
- Assist the production manager in issuing the production orders.
- Follow up the production cycle in all units.
- Ensure the availability of raw materials in the Ware houses.
- Oversee and review the daily production reports.
- Raw material war house keeper three months receiving, dispatching and producing daily raw materials reports.
- Ensuring all the production lines have sufficient raw materials needed as per production orders.
- Finished goods warehouse keeper, receiving, dispatching and producing daily production reports.
- Ensuring all the stack cards well maintained and balances tallying with the Physical inventory.
- Ensuring produced items received from production lines are in good condition and delivery of items to customers as per release orders.
Letter of Credit department Head:
- Responsible for all the activities from customers' application up to management approval.
- Issuing the LC and sending it to correspondents outside Sudan.
- Perform Documents cross checking.
- Facilitate correspondents’ approval and follows up all related documents the correspondents.
- Ensure all records are properly filed and ready for audit at all times.
- Issue release orders for goods when received in Sudan.
Investment department Head:
- Follow up all the procedures and paper work with the customers and facilitate Head quarters’ approval.
- Conducting regular and snap checks for all the ware houses involved in the investment approved.
- Ensure and follow up the timely settlement of installment.
- Safe custody of customers’ cheques to be presented in time for settlements.
- Ensure all records are properly filed and ready for audit at all times.
Foreign transfers department Head:
- Responsible for all foreign currencies transfers in and out.
- Following up all correspondence activities.
- Keeping transfers codes and ensuring transactions are adhering with bank policies.
- Ensure all records are properly filed and ready for audit at all times.
- Supervise Transfer department staff.
Computer control room Head:
- Responsible for day to day check.
- Issuance of daily users’ passwords.
- Closing up daily work and ensuring balances are correct at end of the day.
- Extracting monthly, quarterly and annual reports and backups.
- Responsible for the monthly and annual closure of the books and the calculations of the profit and loss accounts.
Head of General Accounts department:
- Responsible for extracting the daily activities summary report.
- Cross check balances with accounts ledgers.
- Calculate and report the profit and loss and closing of the annual accounts.
Current and Saving accounts department Head:
- Ensuring all the customers' accounts (Current A/Cs and Saving A/Cs), daily trial balance and cash treasury are balancing in daily basis.
- Supervise Current and saving accounts staffs.
- Ensure all records are properly filed and ready for audit at all times.
- Ensure periodical checks and balances are matching and tallying with other records.
- Intermediate schools teacher (Mathematics, English, Arabic and geography).
- Head of School Theater activities.
- Oversee the school periodic magazines and newspapers.
- Head of the school gardening activities.
- Head of the school maintenance team.
- Head of intermediate schools competition activities1990.
Bachelor in Business Administration (Finalist at the moment)
Accounting Diploma
Intermediate Accounting Certificate
