Hr assistant / general coordinator
Aljawher ALarabiya
Total years of experience :16 years, 3 Months
hr assistant
Substantiates applicants' skills by administering and scoring tests.
Schedules examinations by coordinating appointments.
Welcomes new employees to the organization by conducting orientation.
Provides payroll information by collecting time and attendance records.
Submits employee data reports by assembling, preparing, and analyzing data.
Maintains employee information by entering and updating employment and status-change data.
general coordinator
Coordination with clients and contractors
Follow-up of the buildings under construction phase to operation
Follow-up contractors and amendment proposals
Help engineers communicate with subcontractors
Public relations
Attempt to facilitate work between staff and management and between clients and contractors
Follow-up of marketing company and advertising agency company
Duties & Responsibilities:
•Use of social media, work boards, internet resources, and others Technical means for candidates for open positions.
•Ensure accurate job descriptions are in place.
•Prepare notices and announcements of vacancies for staff.
• Scheduling and organizing interviews.
• Participate in interviews of applicants.
• Monitor daily attendance.
•Investigate and understand why employees are absent.
•Conduct telephone interviews to obtain information about candidate education, work history, training, work and competency skills, and check qualifications with job requirements by job description.
• Preparation of letter of recommendation / salary / experience / service certificates/recommendation letter / resignation
•Preparation of all human resources documents (salary certificates, continuous salary certificate, experience certificate and other legal certificate for visit visa).
•Resolving issues between the group
•Developing job descriptions, preparing manpower applications, examining demand models,
• Follow the procedures of the employee's card and
send the card to the employee.
• Maintain and update HR documents, such as organizational charts, employee manuals or directories, or performance appraisal models to ensure that available information is renewed all the time.
• Defines the reported vacancies from different departments
• Maintain leave, illness and overtime reports.
• Daily attendance control.
• Assistance in all administrative work.
• Maintain records of new residence, renewal and transportation records.
Maintains administrative workflow by studying methods; implementing cost reductions; developing reporting procedures.
Creates and revises systems and procedures by analyzing operating practices; studying utilization of micro-computer and software technologies; evaluating personnel and technological requirements; implementing changes.
Resolves administrative problems by analyzing information; identifying and communication solutions.
Maintains rapport with customers, managers, and employees by arranging continuing contacts; researching and developing new services and methods; setting priorities; resolving problem situations.
Maintains suggestion system by directing and controlling administrative technical aspects in accordance with management directives.
Provides information by answering questions and requests.
Maintains continuity of work operations by documenting and communicating needed actions to management; discovering irregularities; determining continuing needs.
Guides employee actions by researching, developing, writing, and updating administrative policies, procedures, methods, and guidelines; communicating developments to management.
Completes administrative projects by identifying and implementing new technology and resources; redesigning systems; recommending re-deployment of designated resources.
Accomplishes department and organization mission by completing related results as needed.
Administrative Coordinator Skills and Qualifications:
Organizational Astuteness, Managing Processes, Process Improvement, Reporting Skills, Change Management, Coaching, Client Relationships, Supports Innovation, Developing Standards, Hiring, Administrative Writing Skills
Managing and routing phone calls appropriately
Processing and reporting on office expenses
Maintaining physical and digital employee records
Schedule in-house and external meetings
Distribute incoming mail
Manage and order office supplies
Make travel arrangements
Organize company documents into updated filing systems
Address employees’ and clients’ queries (via email, phone or in-person)
Prepare presentations, spreadsheets and reports
Update office policies as needed
The foundation of a MIS education is business with courses covering basic business processes and functions (e.g., accounting, finance, marketing); introduction to the processes for the design and analysis of information systems, databases and programming languages; and experience in using technology to create business solutions.