HR Coordinator / Assistant Procurement
China Railway Construction Corporation (CRCC) Saudi Branch
Total years of experience :12 years, 9 Months
Key Responsibilities;
▪ Develop recruitment goals and objectives. ▪ Develop sustainable recruiting strategy based on our goals and needs ▪ Source passive candidates ▪ Search resume databases for the most fit candidates ▪ Communicate with Hiring Managers ▪ Determine the effectiveness and success of current recruiting plans and strategies ▪ Build talent networks to find qualified active and passive candidates ▪ Use multi-channel approach to recruit ▪ Identify key recruiting KPIs ▪ Plan and implement a Recruitment Marketing and Employer Branding strategy to attract high quality applicants. ▪ Ensure that pay and benefits plans comply with statuary regulations. ▪ Review applicants to evaluate if they meet the position requirements ▪ Prepare a report on a weekly basis for the tasks completed or in progress. ▪ Oversee the distribution of pay and benefits information to the organization's employees. ▪ Evaluate employee benefits policies to assess whether they are current, competitive, and legal. ▪ Determine competitive wage rates and develop or modify compensation plans. ▪ On performance or any other reason basis and with approval of concerned managers proceed the Warning letter or Termination to the staff.
▪ Look after the leave and attendance of the staff.
▪ Assist the payroll and finance team if they any issue regarding the salaries of working staff.
As a Procurement Assistant:
My role includes controlling all the documents of the procurement department; archiving and managing records for the PMO department;
Perform the secretarial duties for procurement department.
Total work based on material request (MR).
Make professional records for all RFQ float by engineers.
Make list and records of different quotation comes from suppliers.
Make comparison sheet for engineers.
Maintain the record of purchase order (PO)
Keep coordinate with sites, and store keepers stock update and site requirement of material.
Make the record of supplier’s invoices
Follow up with finance department for payments of supplier and maintain the record according BOQs (bill of quantity).
Technical submittal prior to client submission
Purchase requisition prior to client submission
Evaluating supplier’s/manufacturers’ status and their approval.
Submitting technical specifications, inspection requirement and other legal documents to the selected supplier
Checking the quotations against required specifications, price, quality, delivery terms & payment Conditions.
Negotiation for the purchase materials, equipment’s, services and contracts with supplier who can meet the requirements on secure, most favorable terms of business for the Company, according to the Company’s policy & procedures.
Coordinating with Supplier/Manufacturer for the Technical Submittals & Submitting to the Engineering Department /Clients for approval, resolving the comments (if any),
Making follow-up until to get approval.
Maintaining the purchase order report, tracking & coordinating with suppliers for timely delivery.
Supervision of supply chain management activities, involving planning, sourcing, procurement and logistics management.
Supervising, controlling all inventory/warehouse activities from material receipt to consumption.
Weekly/Monthly inventory checking, guiding the warehouse staff to maintain material stock.
Handling Import/Export activities, Logistics, Customs clearance.
Arranging local transportation for internal material movement.
Handling all rental equipment’s.
Managing all logistics activities
Marinating office activities and operations to secure efficiency and compliance to company policies; managing agendas/travel arrangements/appointments etc. Doing Recruitments, Screening the CVs according the requisition from different departments, Coordination with managers and Candidates to arranging the interviews, negotiate about salaries and other benefits with candidate who qualify the interview. Making Payroll of staff maintaining their records, Prepare the End of Services of the staff. Maintaining timesheet leaves of the staff.
Updating all departments about new policies of Admin and HR or any governmental new rule through emails. Coordinates other branches of company through telephone or emails updating them to their related concerns.
adminstration
management
resources allocation
recruiting right person for right Job
allocate employees according there work
marketing
ms Office
downloading
uploading
internet surffing..etc