Assistant Manager Administration
Nasser Sports Center
مجموع سنوات الخبرة :28 years, 0 أشهر
- Directs the activities of the building maintenance service contractors.
- Duties for capital improvement projects or portions thereof, particularly as they relate to building mechanical/electrical systems.
- Monitors energy cost and consumption and initiates programs/activities to minimize those costs without affecting the quality of the working/learning/living environment on campus.
- Responsible for cost containment of building maintenance and utilities including on-going expense and budget review and initiation of programs and activities that help minimize those costs.
- Oversees the department’s computerized maintenance management system and the departmental
- Help Desk function. This includes the continuous development of preventative/scheduled maintenance activities.
- Identifies, quantifies and tracks needed deferred building maintenance. Initiates and documents corrective activities related to deferred maintenance.
- Resolves facility-related problems and complaints throughout the company
- Establish the performance plans for direct subordinates.
- Participate in the identification of training and development initiatives for subordinates
- Inspection of vehicles / routes / on time and overall fleet management.
- Coordinating with vendors supervisors on daily basis for routing and providing timely pickups and drops.
- Checking and followup with vehicles maintenance.
- Follow up the yearly registration and insurance of the vehicles
- Follow up Ticketing & Hotel reservation for the employees business trips as well guest came from different places
- Reviewing the bills of telecommunication company and discussing the related issues.
- Implement approved Administrative policies & procedures and Service Level Agreements (SLAs) relevant to procurement of non-commercial goods (e.g., stationery, furniture, mobile phones, IT hardware, vehicles), and administrative services for company
- Review requisition orders and verify that all requests fall within approved authority matrix and budget prior to processing; report incidents of non-compliance
- Research appropriate supply, maintenance and service providers (i.e., vendors) that may meet company’s requirements; compare prices, specifications, and delivery dates in order to determine the best bid among potential suppliers
- Assist in the selection process by coordinating request for proposal processes (RFP) and prepare vendor evaluation reports, as necessary
- Assist in negotiation discussions prior to the finalization of contractual agreements in order to ensure administrative needs are met in cost-effective, efficient and quality-focused means
- Handle all logistics of the procurement procedures to ensure that purchased materials and items are delivered to the correct location in a timely manner; request improvements as necessary
- Communicate non-trade procurement policies and procedures to all personnel across the organization
- Conduct system checks to ensure the sound delivery and meeting of quality standards for all approved procurement requests, and that all contractual terms and obligations are being satisfactorily met
- Contact suppliers in order to schedule or accelerate deliveries and to resolve shortages, missed or late deliveries, and other issues which may be encountered
- Prepare purchase orders and coordinate with Finance Department for all payments to vendors for goods and services
- Maintain records of contracts and items purchased and other services rendered in order to enable monitoring of inventory costs, delivery, quality and performance
- Maintain a portfolio of all suppliers dealt with for reference purposes
- Continuously seek new potential partnerships in the market in order to ensure that company is being offered best possible rates for its procurement needs; recommend new vendors accordingly
• Perform responsible professional/administrative work coordinating functions and executing tasks within Human Resources.
• Provide administrative support in the preparation of correspondence, reports, schedules, confidential materials and various employee issues.
• Operate payroll system and provide support and clarifications to employees when requested.
• Produce salary certificates, control holidays, medical leaves, and attendance of every employee adjusting monthly wages accordingly.
• Arrange visas for employees according to legal regulations and company policies.
• Manage company benefits (medical insurance, flight tickets if any, etc) and visas for employees.
• Assist HR Manager with recruitment, interviewing, and selection processes and send appropriate correspondence to all applicants in a timely manner.
• Prepare contracts and offer letters as per request of HR Manager.
• Handle the execution of HR tasks providing administrative support to HR Manager.
• Support the department managing the execution and follow up of training and development programs to ensure optimal company-wide performance.
• Assist conducting surveys within employees and providing support for employees’ performance review.
• Assist HR Manager in the development and maintenance of Personnel Policies and Procedures and new programs and services related to Human Resources.
• Keep strict confidentiality in performing the duties and managing the information.
• Maintain employee personnel filing (passport copies, insurance, etc.)
• Arrange employee training.
• Organize company outdoor events.
Monitor sales figures against forecasts, analyse and interpret trends and capitalise on data to maximise sales and profit
Monitor costs against budget, manage and implement change to improve profitability
Organise and implement sales promotions and any marketing activities agreed throughout the multiple sites
Ensure up to date industry knowledge including competitors and consumer trends
Maintain excellent standards in all areas of operation activity and drive sales and profitability through performance and development of managers
Maintain and improve through managers and in the quality of service given to customers
Responsible for the day to day management of sites and liaising with all support functions within the business to deliver operational excellence
High Level of Customer Service.
Anticipate Customer requirements & provide services accordingly.
Maintain store visual standard & brand impact.
Coordinating Administrative Procedures.
Taking responsibility for the quality of stock and service, sales and losses.
Analyzing sales and stock figures, and writing feedback reports and statements.
Developing a branch plan to identify and exploit local markets.
Co-coordinating the work of shop floor staff.
Training and motivating staff.
Always do follow up with task which has been given to staff.
More focus on customer service and showroom standard.
Dealing with minor disciplinary matters.
Opening and closing the store, and ensuring the security of the building.
Carrying out floor inspections and then prioritizing and delegating tasks.
Overseeing the receipt of deliveries and dispatch of stock to be returned.
Moving goods within the store and ensuring that shelves are regularly restocked.
Liaising with customers and ensuring they receive a high level of service.
Dealing with enquiries and related problems.
Developing strong business relationships with customers.
Taking responsibility for the quality of stock, service and sales.
Analyzing sales and stock figures, and writing feedback reports and statements.
Developing a branch plan to identify and exploit local markets.
Meeting performance targets relevant to sale.
Devising and running sales promotions.
Monitoring health and safety procedures within the showroom.
Completed degree in General Science with Mathematics and Physics.