Project Document Controller
Sayed Hamid Behbehani & Sons Co. W.L.L
Total years of experience :13 years, 8 Months
Daily routine activities of Document Control, including distribution of documents,
maintaining electronic folders and directories, tracking and retrieval of documents and
drawings.
* Utilize document management software: Aconex and GoTechnology
* Following up the actions & due dates of all opened action plans.
* Maintain registers of all receipts and issues or submissions of documents and
correspondence.
* Reporting on the performance of the document control system for review and as a
basis for improvement of the documents control system.
* Manage the flow of documentation within the organization
* Distribute project-related copies to internal teams
* Collaborate and communicate with managers and project leaders
* Maintain confidentiality around sensitive information and terms of agreement.
* Handled all hard copy and electronic filing
Managing all day-to-day tasks.
* Responding incoming mails, drafting letters, invoices.
* Preparing quotations, subcontractor’s agreement & approvals
* Preparing purchase requests, material delivery and following up
* Handling confidential information in line with the firm’s data security protocols.
* Preparing monthly Time sheet of employees
* Coordinating with all engineer and their requirements
* Reporting to the divisional manager
* Prepared, managed and organized meetings, conferences.
* Collected and coordinated the flow of internal and external information
• Assist plans for facilities projects, scheduling meeting, monitors work in progress, and inspects finished sites.
• Prepare project completion reports for manager and client
• Coordinating with internal teams & BU for approvals on project.
• Provide support to internal audit team, Prepare Service agreements for the vendors/suppliers
Calling selected candidates for interview
* Updating new employee’s files and profiles in thesystem
* Maintaining details and records of companyvehicle
* Keeping record of sick leaves and vacations ofemployees
* Following up tasks on behalf of the Dept. manager
* Arranging for tickets booking, hotel reservations for themanagers
Doing pre - meeting for the new candidates, and elect them to the Human Resources Manager.
* Handling all required computer applications, typing, and reports setting and maintaining all filing
systems.
* Receive and register invoices.
* Coordinating with the Customers and technicians.
* Maintaining Daily Reports of the Technicians.
* Making Quotations.
* Assist with organizing meetings and/or special events.
* Updating the Database
