أسلم ali khan

Handling all types of documents Soft Copy & Hard Copies (Berth leasing documents / Contracts, Master Copy of Engineering Drawings, Site Instruction, Field memorandum, Site Procedures, Specifications, Data Sheets,
Line List, and Vendor Drawings).
* Co-ordination with Engineering Contractor / Consultant, Vendors and Design Cells for
documentation related matters.
* Creating & closing work orders through CAFM (Oracle).
* Excellent knowledge in EAM Facilities Management ( Oracle )
* Sending request to UDC helpdesk for any problematic issues by ORACLE like computer not
working / internet not working / Technician leave / leave return / emergency leave etc.
* Uploading and downloading documents through server and Internet.
* Distributing the document to the concerned people.
* Registering the incoming and outgoing documents for controlling their tractability and filing.
* Creating folders for all departments to handle the document easily.
* Binding the documents and labeling it.
* Encoding daily work order summary and send it by email to concern persons.
* Raise DNF’s (defect notification form) and send it to concern contractors or sub-contractors.
* Preparing Tracking report of invoices.
* Preparing Purchase request, Purchase order & Petty cash request.
* Preparing Workers overtime sheets and submitting to finance department before the deadline.
* Preparing Monthly Reports of each area with the coordination of Facilities supervisor or
Manager and submit for approval.
* Preparing Towers Snagging report from SNAG R software online (UDC website).
* Timely Issue & Transmit documents before overdue, to the client documentation team &
vendors.
* Monitoring the flow record of project documents and drawings.
* Responsible for receiving and logging of various documents from vendors.
* Documents review, routing, copying, and filing.
* Maintain list of all available documents, equipment’s files and drawings. Make controls
documents storing to, and retrieval from, the retention center according to departmental
guidelines.
* Maintain, update, necessary technical information for company's Intranet program.
* Maintain and up to date records of all section individually.
* Receiving all incoming couriers’ documents and distributing by departments.
* Overall control of all the incoming/ outgoing documents.
* Communication with the concerned contractors as needed.
* Assisting with manager’s routine queries and with professional manner.
* Managed different types of copy machines and Plotter machines.
* Good Knowledge of Final Handover Documentation.
* Coordination with Site Engineers and Supervisors.
* Manage The AutoCAD Files Printing, Modification, Plotting etc.
* Review and revise the details/drawings as felt necessary by the Project Engineer.
* Review and refer all the project details with the project engineer to decide and finalize the
project drawings.
* Preparation of CD covers design at the time of Project handover.