أسماء باليندونج

• Support logistics team across multiple functions including warehouse, material planning, venue logistics,
and customs & freight.
• Create and maintain dashboards and trackers for reporting and visibility.
• Ensure data accuracy across all logistics functions and consolidate into one dashboard.
• Align material planning with venue logistics to support correct distribution per venue.
• Assist in reports and presentations for logistics updates.
• Improve Excel trackers to make them more user-friendly and efficient.
• Supported in closing the Certificate of Completion (COC) process by preparing and collecting supporting
evidence, and ensuring all documentation and reports are aligned prior to submission to procurement for
vendor payment.

• Supervise daily VOM operations for the Saudi Arabian Grand Prix 2026.
• Coordinate with IT, finance, procurement, and operations to resolve issues and align requirements.
• Monitor schedules, budgets, and billing accuracy, and flag risks.
• Prepare and review reports and dashboards to support management decisions.
• Ensure compliance with internal policies and operational standards.

• Managed end-to-end travel, visa, accommodation, and transport arrangements for international guests
• Liaised with internal teams to capture requirements, secure approvals, and confirm bookings within budget and timelines.
• Oversaw hotel rooming lists, special requests, and delivered seamless onsite hospitality support.
• Maintained logistics trackers and prepared weekly status reports for leadership.
• Supervised and guided temporary event staff handling guest services and transport logistics.

• Supervised daily activities of the VOM team during the Saudi GP 2025, ensuring tasks were
completed efficiently.
• Monitored project timelines, schedules, and budgets to support smooth operations.
• Coordinated with IT, finance, procurement, and operations to align on project requirements.
• Supported communication flow between stakeholders and team members.
• Flagged potential risks and followed up on corrective measures.
• Reviewed and contributed to reports and dashboards for management.
• Oversaw billing accuracy and assisted in resolving discrepancies.
• Ensured team compliance with internal policies and industry standards.
• Carried out inspections and operational reviews to support ongoing improvements.

• Managed client accounts, set rates, and ensured pricing adherence.
• Handled payments, invoicing, and resolved billing discrepancies.
• Coordinated with finance, procurement, and teams for accurate data entry.
• Oversaw venue order management for Formula 1 Saudi Arabian Grand Prix and SALJeddah
GT.
• Ensured timely order fulfillment and supplier coordination.
• Achieved high billing completion rates (100% for SALJeddah GT, 80% for F1 Saudi Arabian
GP).
• Improved processes and maintained compliance with policies.
• Communicated effectively with stakeholders to support operations.

• Provided administrative support to division leaders and team members, including preparing reports,
memos, and correspondence.
• Maintained accurate records, files, and documents, ensuring seamless communication with other
divisions.
• Assessed and managed work management tool needs, collaborating with IT and vendors for
technical issues and data security.
• Developed standardized procedures for tool usage, integrated user accounts, and managed
permissions.
• Facilitated effective utilization of Smartsheet, designed templates, workflows, and dashboards.
• Managed and maintained SharePoint Portal and MS Teams Channels, organizing content with
graphic designers.
• Oversaw project data management, implemented data governance best practices, and collaborated
with IT for data storage and security.
• Handled venue order tasks for Formula 1 Saudi Arabian Grand Prix, including creating client
accounts, coordinating with procurement, and ensuring timely invoicing.
• Maintained comprehensive documentation and identified areas for process improvement in venue
order management.

• Act as the main point of contact for participants, visitors, and guests.
• Organize and support the Project Manager, coordinating various activities.
• Respond to inquiries, ensuring accurate information is disseminated.
• Process purchase and sale orders, managing relevant documentation.
• Review record, and organize contracts, agreements, and forms.
• Assist in visa applications and manage travel arrangements for clients.
• Schedule and document regular meetings, recording decisions, and monitoring project progress for
compliance.

• Communicate and negotiate deals with regional and international clients.
• Generate sales leads through various methods, including referrals, internet searches, exhibitions,
fairs, and cold calling.
• Prepare presentations for meetings to showcase products or services.
• Review and manage contracts, agreements, and forms.
• Co-organize and manage events within exhibitions, serving as a communication point for exhibitors
and visitors, and engaging with different associations for exhibitions.