Office Manager
Ghabbour
مجموع سنوات الخبرة :19 years, 4 أشهر
• Analyzing monthly budget reports versus actual to maintain expenditure controls.
• Collecting all the figures for forecasting the fiscal year budget (HR & Academy).
• Handling and coordinating the internal events exp (New year, Mother’s Day … etc.)
• Handling internal complaints until final closure
• Creating PR’s and following up with all the concerned parties to ensure timely delivery of the items.
• Arranging Meetings, planning for their agenda and following up the actions taken and
Collecting professional MOM and following up the actions taken.
• Managing all in/out correspondence including emails & calls.
• Managing filing & archiving.
• Creating and developing PowerPoint presentations as per the requested topic
Provide support to the HR department including the following
• Compile and update employee records (hard and soft copies)
• Deal with employee request regarding human resource issues, rules, and regulations.
• Assist payroll preparation by providing relevant data (absences, bones, leaves, etc.)
• Issuing Letter of Offer/Intent/Employment to the selected candidate
• Review, update and maintain proper filing such as employees’ medical insurance policies
• Handling new visa request, cancellation, renewals. Trade licenses etc…
• Act as the manager’s first point of contact with people from both inside and outside the organization
• Responsible for travel management including ticketing, transportation and accommodation
Prepares itineraries, maintains travel vouchers and records
• Coordinate business lunches, including organizing refreshments and food
• Open mail, screen and prioritize the manager’s attention and action, distribute outgoing mail and maintain a follow-up system for assigned actions Deal with incoming email, faxes and post, often corresponding on behalf of the manager.
• Implement, and maintain a filing system to assure timely retrieval of working documentation processes and log a variety of documents and data.
• Read and screen incoming correspondence and reports; make preliminary assessment of the importance of materials and organize documents.
• Composes routine letters, memorandums, and recurring reports without dictation, for appropriate signatures
• Maintain files and records, including confidential material.
• Coordinate clerical work activities, determine work priorities and methods.
• Liaise with clients, suppliers and other staff.
• Producing documents and briefing papers.
• Orient new staff with the company’s values, code of ethics, laws and regulations
• Develop an effective filing system for projects key documents.
• Welcomes guests and customers by greeting them, in person or on the telephone; answering or directing inquiries.
• Organizing and maintaining diaries and making appointments.
• Organizing and attending meetings and ensuring the manager is well prepared for meetings;
• Answers telephone calls and handles matters not requiring manager’s immediate attention or transferring calls to responsible individuals for resolution, takes detailed message obtaining sufficient information to assure proper response by concerned party.
• Coordinate with the different departments/Managers for the completion on the required task.
• Coordinates with HR department on coming interviews and schedules for Manager
• Assist with other duties as assigned
Coordinate between RM department and the technology department (site management), manage any side project
•Set SLA between Records Management and Company departments
•Manage the side projects required
•Manage the projects which require attending at night shifts
•Follow up the record retrieving process
•Handle the receiving reports
•File all the records and documents and report to the Supervisor
•Organize daily activities, meetings.