Admin Assistant for Human resource Department
Kuwait Computer Services
Total years of experience :13 years, 11 Months
•Personal assistant to HR Manager, Appointments scheduling, meetings briefing, mail and e-mail writing and follow up.
•Handling different HR issues, Recruiting, terminations and different notifications.
•Filing and set up filling system.
•Uploading all employee information on System.
•Preparing Job Offer Letter, Joining Letter, Welcome E-mail and Contract for new recruits.
•Preparing warning letters, deduction of salary letter and termination letters for employees.
•Preparing Increment letters for staff.
•Preparing Memos for Public Holidays, Office Timings and Employee Policies
•Preparing Salary Certificate for employees and Experience Letters for ex-employees.
•Prepare and update Employee Personal files.
•Arranging business trips for the employees with travel coordinators.
•Coordinating with drivers internally.
•Requesting for Laptops/Business Cards/Access Cards from Purchasing Dept or outside company.
•Assisting other departments with typing letters and contracts in Arabic.
•Keep update with insurance companies & Banks.
•Order Stationery.
•Personal assistant to Administration Manager, Appointments scheduling, meetings briefing, mail and e-mail writing and follow up.
•Handling all correspondences between the department and different departments and other companies.
•Travel agencies, insurance companies & Banks.
•Handling different HR issues, Recruiting, terminations and different notifications.
•Filing and set up filling system.
•Booking Media Advertisement.
•Schedule interviews with candidates.
1/maintains calendar, schedules appointments and meetings for the finance department .
2/follow up
3/maintains records through filing, retrieval, storage, compilation, coding, updating to ensure all needed records and files are in safe place and easy to review.
4/responsible for routine correspondence and reports from dictation or handwritten copies using personal computer to ensure all management in/out correspondence is done.
5/uses various software applications (spreadsheets) to assemble format data, reports.
5/pick up & delivers business related materials as required to ensure that all required materiel id delivered on time.
6/answers phone calls & screen callers, massages and greet visitors.
7/opens sorts & screen mail and ensure they sent to the correct person.
8/complete various requests as directed by financial controller.
9/ mail, fax, receive & place telephone calls.
10/operate office equipment.
11/manage office space.
12/draft & type office memos.
13/liaison with internal & external contacts.
14/perform other duties as requested.
1/ Up dates attendance sheet.
2/ Coverage Matrix.
3/ Admin Reports.
4/ Used Jira and Confluence Soft ware.
5/Handle All Correspondence Letter.
6/ Analyses Reports Weekly and Monthly.
7/ Mailing & emailing.
8/Prepare Meeting Agenda & Taking Minutes.
9/ Prepare and Mail Checks.
10/Travel Booking & Accommodation Reservation.
11/ Social Media management.
12/ Conduct Searches to Find Needed Info.
13/ Maintaining Diaries & Scheduling Event Calendar with Confluence Calendar or Google Calendar .
14/ Carry Out Other Reasonable duties as needed.
15/ Answer Phone Calls From Users and Helps Them how to use the application and the Monthly Competitions.
16/Answer & Screening Phone Calls.
Organize Schedule between the Company and the Client,
Telesales
Answer and Phone Screen.
Help Patient to choose the right nurse,
Make Weekly / Monthly sheet
Supervisor to 3 Mandoub 7& 104 Nurse, and doing there Schedule.
Managing & schedule The Physiotherapy Diaries and Visits/day
Doing daily receipt and Follow up Payments .
• Personal assistant to Administration Manager,
Appointments scheduling, meetings briefing, mail and e-mail writing and follow up.
• Handling all correspondences between the department and different departments and other companies.
Travel agencies, insurance companies &banks.
• Handling different HR issues, Recruiting, terminations and different notifications.
Filing and set up Filling system.
Booking Media Advertisement.
1/ Contacting HR managers in targeted companies to offer Post Graduate courses.
2/ Understanding staff needs in targeted companies in order to offer tailored courses.
3/ Following up on courses completion and payments.
4/ Handling All Correspondence Letters.
5/ Telesales.
• Serving Telecom Egypt customers through phone calls.
• Answering all customers inquires, complains and suggestions.
• Follow up on solving customer complaints and escalate to higher levels.
• Cross selling for TE VAS.
Finance and accounting curriculum from faculty of commerce - Ain shams University/ cairo-Egypt