مدير شؤون الموظفين والشؤون الادارية
أسس التنفيذ للمقاولات والتجارة
Total years of experience :10 years, 8 Months
Making commercial registers, licenses, updating and follow-up.
Supervision on registration in Ministry of Labor and to specify its entity.
Representation of the company at authorities concerned of labor affairs.
Direct dealing with website of Ministry of Labor and to benefit of all available services and to prepare initial reports about new decisions.
Dealing with website of General Organization of Social Insurance in terms of deleting and adding and registration of injuries and wages updating.
To develop policies and procedures of supervision on administrative services department with all sections related to human resources, such as supportive services, traffic, maintenance and technical support.
Preparation of internal regulations and supervision on procedures policy and to create guidance directory in accordance with the company possibilities.
Preparation of administrative structure and classification and analysis of job positions and to describe them in actual and professional way.
Design forms in accordance with certified regulations of procedures, or designed forms on system of the company (ERP system) and to create special procedure process for human resources department.
To maintain human staffs and provide them with suitable working environment, such as an adequate medical insurance as per applied policy of the company.
To provide employees of the company with logistic support and supervision on supply them with all necessary requirements.
Taking into account instruction application of the higher administration regarding procedures and instructions and professional health in the company.
To develop policy of compensation department and incentives system.
Entering into system of fingerprint system and to prepare report of time in and out and weekly data processing and to submit reports of delay and absence.
To prepare and process overtime statement and to calculate dues.
Processing and preparation of monthly statement of salaries and calculation of penalties, deduction, advanced, rewards and overtime as per applied rules.
Clearance of employees' dues and rights as per internal policies.
Supervision on accounting procedures related to personnel department.
To develop system of promotions, features, incentives and salaries.
Planning and organizing procedures of personnel as per policy of the company.
Monitoring and coordination of personnel in the company and its branches.
Planning, organizing, directing and monitoring all employee activities and services.
To develop vacations policy and classify it as per internal regulations and to coordinate between departments in order to determine travel appointments.
To solve dispute between employees to reach solutions in favor of the work in accordance with instructions of Ministry of Labor.
To create useful programs for the company's employees to decrease work pressures.
Preparation Agreement of H.R. Development Fund and to support national human staff and to submit requests of support and follow them via website of the Fund.
To develop plan to maintain manpower and to attract human staff by all possible methods throughout websites of recruitment or medias.
To conduct personal interviews and to develop required examination by specialists to determine their professional levels in order to facilitate candidate selection properly.
The job descriptions include those related to the company or subordinated companies and establishments or partnership with others and personal transactions of the company owner and their employees, included housemaids and agricultural workers, these job duties include the following below:
1. To prepare organizational structure and job description and financial outcome for each job title.
2. To prepare internal organizational regulations for the head office and its relation with subordinated branches related to all financial and administrative aspects and to ensure of proper application.
3. To occupy vacancies, whether from local or abroad and related correspondences and follow-ups with local employment office or abroad or recruitment offices.
4. Follow-up what related to relation with employees and housemaids in terms of:
Drafting and follow-up of employment contracts, follow-up procedures of subordinates at Passports Directorate, such as issuance and renewal of residence permits, re-exit visa, final exit visa, information transfer and avoid to subject the company to any fine, vacations and booking of travel and return, dues of vacations and end of service, preparation of monthly salaries in all sides (overtime, deductions, sales percentages, bonus) in collaboration with financial department, delivery and receiving all types of testaments and to keep delivery receipts on employee's file, penalties and deductions related to testaments and violations and administrative breaches, creativity of annual motivation method for employees, especially those who work at the factory in order to increase productivity against financial or morale rewards that should be added employee's record.
5. Follow-up the relation with all external authorities, whether governmental or private, included: Social Insurances, Office of Labor and to follow-up certificate of Saudization throughout keeping of required number of employees, Recruitment Offices, Human Resources Development Fund, Commercial Chamber, Companies of Medical Insurance.
6. Follow-up renewal of cars licenses and insurance and operation cards.
7. Drafting and review of all contracts with any authority in terms of administrative affairs and personnel.
8. Follow-up commercial registers of the company and its branches.
9. Follow-up the annual participation of the company and its branches at commercial chamber.
10. Follow-up payment of general service invoices for all the company facilities.
11. Follow-up renewal of employees residence permits to avoid any fines.
12. Follow-up different channels of employment to find competent employee in short-term.
13. Development policies related to administrative procedures applied in the company.
14. To develop a safety system in the company to protect properties in collaboration and coordination with Directorate of Civil Defense.
15. Follow-up to ensure all requirements of the head office and subordinated branched in coordination with purchases department.
16. Follow-up periodical maintenance of cars.
17. Drafting and supervision on application of employees authorities on network of computer and phone and programs used in the department in all branches in coordination with related departments.
18. Follow-up and updating of employees' files.
19. Supervision on housing of employees.
20. Follow-up payment of invoices or requesting for general services for properties of the company.
21. Any other acts or tasks can be added during probation period.
1. Entry of employees' data, name, salaries and vacations in their files and to periodically update them on program of personnel.
2. Save register and documents of the company's employees in files and to organize them properly.
3. To prepare documents of new employees, explaining their names, addresses, qualifications, salaries and other details and to modify them if necessary.
4. Follow-up professional status of employee related vacations, awarded rewards, promotion, penalties, wage and other information.
5. Preparation and delivery of employees' documents and receiving and keep them on the cupboard.
6. Reply to employee enquiries and follow-up their personal requirements.
7. Related correspondences with personnel.
8. Writing of letters related to personnel department and to prepare different correspondences to related authorities.
9. Follow-up documents of employees, such as renewal of residence permits and issuance of re-entry visas.
10. Issuance records of time in and time out and to analyze them, then to submit the administration with weekly
1. Preparation documents and forms related to registration of employees' data and keep them in personnel archive.
2. Entry employees' data in system of human resources and to update them continuously.
3. Keeping identity documents of employees.
4. To organize, analyze and separate daily request of employee for proper easy treatment.
5. Follow-up and supervision on preparation documents required for renewal of residence permit and payment of labor license fees and renewal.
6. To pick-up fingerprint statements from the system and to calculate overtime, hours delaying and absence.
7. Calculation wages and salaries according to daily working hours of employee or as per the work done by employee.
8. Financial data of employee must be registered according to information related to his actual working hours, his salary, overtime, financial incentives, deductions of social insurances…etc.
9. Registration of pay slips details in salaries statements and to specify clearance of payment and deductions.
10. To write salaries cheques or to prepare them in cash and sometimes to distribute them.
11. To implement fundamentals and instructions of safety and professional health.
12. To provide employees with adequate medical insurance in accordance to the organization policy.
13. To organize and follow-up traffic and maintenance and to provide suitable support to work sites.
14. To provide employees with comfortable housing equipped with necessary appliances.
15. Follow-up invoice payment of Telecom and Electricity and Water Companies for all centers and buildings of the company and its branches.
16. Supervision on account of the company and its branches at websites of electronic service at Ministry of Labor and General Organization of Social Insurance.
17. To design and create all forms of the company and its branches in order to facilitate administrative procedures.
1. Preparation documents and forms related to registration of employees' data and keep them in personnel archive.
2. Entering employees' data on (Excel application) and to update them continuously.
3. Keeping identity documents of employees in the cupboard.
4. Organizing, updating and keeping employees' files.
5. To organize, analyze and separate daily request of employee for proper easy treatment.
6. To prepare required documents for renewal of residence permit.
7. To prepare dues of ending service for all employees.
8. Delivery and receiving documents and keeping of the company's archive.
9. Registration reports of receiving personal testament and vehicles traffic.
10. To provide employees with logistic support.