Office Manager
Ez AlSahra Holding Co.
Total years of experience :19 years, 11 Months
Managing the day-to-day operations of the office
Maintain exercise tact, discretion, confidentiality and diplomacy
Welcomes guests and customers by greeting them, in person or on the telephone; answering or directing inquiries
Managing multiple calendars and taking meeting minutes
Maintain executive's appointment schedule by planning and scheduling meetings, conferences, teleconferences, and travel
Produce information by transcribing, formatting, inputting, editing, retrieving, copying, and transmitting text, data, and graphics
Conserves executive's time by reading, researching, and routing correspondence; drafting letters and documents; collecting and analyzing information
Provide superior administrative support to Chairman, consultants and senior management, including correspondence, coordination, communications and problem resolution.
Create highly effective organizational and filing systems, including quick and thorough indexing, filing, resulting in easy access to critical information and stream lined office functioning.
Prepare reports by collecting and analyzing information
Secure information by completing database backups
Prepare responses to correspondence containing routine inquiries
Maintain office supplies inventory by checking stock to determine inventory level; anticipating needed supplies; evaluating new office products; placing and expediting orders for supplies; verifying receipt of supplies
Coordination with Subsidiaries with regards to special requests from Chairman
Arranging dispatches and receipts in favor of Chairman
Act as coordinator between Subsidiaries and Finance for collection.
Providing English translation of Govt. documents related to collection.
Prepare LG’s request in Arabic for submittal to bank in coordination with finance
Preparation of Adverts, securing quotes from Newspaper and placing of adverts
Work as coordinator between the consultants and chairman office
Prepare tenders documents process from purchasing, preparing letters & closing tender envelope and handling clearance letters requests for subsidiaries
Issues management with regard to clearance of shipments
Responsibility of issuing business visas for senior staff.
Serve as a liaison with internal staff at all levels.
Implement procedural and policy changes to improve operational efficiency.
Monitor internal process & improving staff morale and communication throughout the organization.
Handling confidential information which would have immediate negative impact on the company operations, performance, or value if shared beyond its intended audience
Handle customer inquiries and complaints.
Monitor & record long distance phone calls.
Provide recommendation of evaluate staff performance.
Arrange travel trips including scheduling travel, preparing trip folder, arranging accommodation and preparing itinerary for all senior staff and guest arrangement in addition pick up/ drop off VIP delegation at the airport & hotels.
Continuously works for all management instructions & notes.
Perform personal assistant tasks for management as needed
Provide administrative and clerical support to assistant GM for Markt & sales
Receive and prioritize Assistant GM correspondence and takes action in drafting correspondence
Organize, prepare documentation, and coordinates administrative and logistical arrangements for meetings
Arrange meeting with regard to company meetings, interviews, personal guests and VIP”s
Social gatherings coordinator
Handling Printing Press activities
Managing calendar and taking meeting minutes
Handle information requests.
Prepare statistical reports.
Greet and receive visitor.
Prepare confidential and sensitive documents.
Coordinate office management activities.
Determine matters of top priority and handle accordingly.
Prepare agenda for meetings.
Helps prepare office budget.
Maintain office procedures.
Coordinate travel arrangements; prepares itineraries; prepares, compiles and maintains travel vouchers and records.
Operate office equipment, such as photocopy machine and scanner.
Receive and relay telephone messages.
Maintain hard copy and electronic filing system.
Prepare correspondence and stuff mail into envelopes.
Arrange for outgoing mail and packages to be picked up.
Sign for UPS / Fed Ex / DHL packages.
Provide administrative and clerical support to assistant GM for Markt & sales
Receives and prioritizes Assistant GM correspondence and takes action in drafting correspondence
Organize, prepare documentation, and coordinates administrative and logistical arrangements for meetings
Arrange meeting with regard to company meetings, interviews,
personal guests and VIP”s
Social gatherings coordinator
Handling Printing Press activities
Managing calendar and taking meeting minutes
Handle information requests.
Greet and receive visitor.
Coordinate office management activities.
Determine matters of top priority and handle accordingly.
Prepare agenda for meetings.
Helps prepare office budget.
Maintain office procedures.
Coordinate travel arrangements; prepares itineraries; prepares, compiles and maintains travel vouchers and records.
Operate office equipment, such as photocopy machine and scanner.
Receive and relay telephone messages.
Maintain hard copy and electronic filing system.
Prepare correspondence and stuff mail into envelopes.
Arrange for outgoing mail and packages to be picked up.
Sign for UPS / Fed Ex / DHL packages.
Answering telephone calls
Maintaining diaries
Arranging appointments
Taking messages
Typing and word processing
Filing
Organizing and servicing meetings (producing agendas and taking minutes)
Managing databases
Prioritizing workloads
Handling correspondence
Implementing new procedures and administrative systems
Liaising with relevant organisations
The University Associated Degree in Programming Technology College of Computer & Information Science King Saud University Riyadh 1993