Aya Sanchez

MAIN RESPONSIBILITIES:

ADMINISTRATIVE

• Coordinates office activities and operations to secure efficiency and compliance to company policies
• Follows up Distributorship Agreements renewal and agency registrations
• Arranges insurance policies for tenders/contracts.
• Coordinates with Public Relations team for licenses renewal and other Government related work
• Supervises administrative staff and divides responsibilities to ensure performance
• Coordinates in export procedure (prepares export documents and attestation)
• Oversees facility services and repair / maintenance of office equipment
• Monitors stock of pantry and office supplies and place orders when necessary
• Manages phone calls and prepares correspondence (e-mail, letters, packages etc.)
• Maintains and updates company databases
• Submits timely reports and prepares presentations/proposals as assigned
• Provides all other administrative support to the entire Office Automation Division

HUMAN RESOURCES

• Actively involved in recruitment, local and external, by preparing job descriptions, posting ads and managing the hiring process
• Implements effective onboarding plans
• Processes employee resignation/termination/retirement, leave applications, residence renewal, etc.
• Supports the development and implementation of HR initiatives and systems
• Coordinates in the processing of insurance claims as per the group’s life policy
• Initiates annual employee performance appraisals and processes promotions / salary increments
• Coordinates training and development programs
• Supports the management of disciplinary and grievance issues
• Maintains employee records according to policy and legal requirements

ADDITIONAL RESPONSIBILITIES:

• Assists in marketing communications with the suppliers including monthly detailed reports, sales collaterals and marketing materials, as well as in organizing events / product exhibits and social media campaigns.
• Assistant to the General Manager
• ISO Coordinator

MAIN RESPONSIBILITIES

• Assists the CEO in travel and meeting arrangements and other secretarial duties.
• Provides administrative support to staff and general office duties such as sending/receiving faxes, handling incoming and outgoing mails/emails, filing, typing, attending phone calls, reception support, maintenance of confidential records and files, purchases and controls office supplies.

MAIN RESPONSIBILITIES:

• Collects, scrutinizes and input data of timesheets for all office personnel.
• Screens CVs and refer to line managers for short listing. Collects all documents of selected candidates and maintains a database of CVs.
• Coordinates joining arrangements for new employees and conducts office orientation for staff.
• Processes leave applications, maintains leave records and follows-up resumption of duty forms.