Ayan Barre

End to end responsibility for the recruiting process up to onboarding
• Self-contained steering of the recruiting process as specified by the Head of HR,
• Consultation to and support of Hiring Managers:
• Understand recruiting needs and job requirements, and advise on most appropriate actions
• Communicate with Hiring Managers regarding the status of the recruiting process.
• Onboarding of new joiners ( relocation tour, housing assistance, day 1 orientation etc)
Sourcing and management of candidate pools:
• Identify and approach active and passive candidates through internal and external channels to fill positions in a timely manner
• Build and maintain candidate pools and talent pipelines
• Definition and updating of key profiles to manage future demand
Assessment and selection of candidates:
•Conduct telephone prior to candidate forwarding to Hiring Manager (shortlist)
• Represent Sanad AD as an Employer of Choice through knowledge of SANAD employer branding, in depth understanding of SANAD AD business and knowledge of the labor market
• Act as first point of contact for applicants (incl. recruiting events, e.g. at universities)
Relationship management:
• Facilitate professional and smooth communication with all stakeholders involved in the recruiting process
• Maintain and leverage a recruiting network
• Maintain good relationship
Assurance of high-quality service:
• Responsibility for achievement of target KPIs
• Maintain current knowledge of current labor market trends, competitors and general recruiting trends and intelligence
• Continuous communication with internal and external stakeholders
Projects and other tasks:
• Participate in projects as required
Areas of Recruiting:-
IT, Finance, Healthcare, Hospitality, Real Estate.

• Manage job postings
• Develop pre-screening questions & forms, interview form, etc
• Assist HR Manager throughout recruitment process ( sourcing cv, prescreening, arranging interview, employment offer, onboarding, new joiner induction etc)
• Create new joiner welcome pack
• Write job descriptions as and when required by the HR Projects Manager.
• Create organization charts as per the HR request and to update when a change occurs in the dept.
• Create policy and procedures.
• Maintain records in accordance with specific requirements of the managers.
• Prepare and submit reports to Line Manager as and when required
Ensure the involvement of all projects
• Assisted with reporting, tracking, and producing hiring metrics
• Obtain required approvals from CFOs regarding all HR procedures
• Maintain and update company’s organizational charts
• Manage and priorities the department initiatives in order to ensure that the most urgent and important department needs are delivered
• Track HR projects and assist in making appropriate recommendations that will positively impact the department.
• Prepare ad-hoc or routine reports, presentations or documents requests to support the projects efficiency.
• Provide / request information from internal and external contacts as work requires, in a courteous and correct manner.

• Follow all relevant Recruitment policies, processes, standard operating procedures and instructions so that work is carried out in a controlled and consistent manner.
• Carry out regular updating of the resume database and facilitate availability of updated information.
• Coordinate all activities with the recruitment agencies including the provision of an overview of the vacancy, job specifications, coordination and scheduling of interviews etc. in order to expedite the sourcing of candidates as per Company requirements.
• Participate in recruitment fairs and events in order to represent the organization and attract potential candidates.
• Carry out the initial screening of all candidates CV’s as per the Company Policies, Procedures and Job Specifications in order to shortlist the most suitable candidates for the positions.
• Develop interview schedules, inform the interview panels and arrange facilities to conduct the interviews in order to facilitate a smooth selection process.
• Liaise with Administration department to ensure all arrangements for candidate visits/ employment mobilizations are coordinated and processed efficiently (i.e. hotels, ticket bookings etc.) and thereby support a timely interview process.
• On completion of the initial interview process compile the list of short listed candidates and forward to relevant departments/line management for further processing.
• Prepare the employment contracts in an accurate manner as per Company policy & procedure / guidelines provided by Superior and forward to Manager for review.
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• Client Servicing & Account Management: To take the requirements from the client and discuss the vacancy in detail in order to form a search brief, which allows developing a systematic understanding of the role to be filled along with the executive profile and the culture of the client’s organization.
• Execution of Assignments - Delivering on senior and middle level assignments through identification of candidates via the database / Job portals or through Search / Head hunt.
• Screening - Screening the candidates and ensure they meet the client’s specifications before presenting them to the client.
• Profile Assessment - To discuss the role in detail with the screened candidate and thereafter conduct the assessment for the candidates which in turn helps the client in systematic selection and in recognition of the potential and capabilities of the candidate.
• Interviews - To co-ordinate the interviews between the client and the candidate and make sure that the logistics for both the ends falls in place.
• Salary Negotiation - Handling salary negotiations between the client and the candidate ensuring the interest of both.
• Reference Check - Conducting the reference check for the selected candidates as per the internal reference check.
• PR - Co-coordinating with the PR regarding the status of employees and any labor law requirements and producing all salary letters, certificates, no objection letters
• Advertisement: Preparation of advertisement text as per the requirement of particular position required by the client, Co-ordinate with medias for the release of advertisement, space booking, Rate fixing etc. Co-ordinate with companies for the approval of advertisement materials.
• Accounts: - assists the accountant during their leave on invoice/receipts payments and handling petty cash and handing over the payroll of the contractors.
• Business Development - Enhancing the existing client base by identifying new leadership companies as prospective clients and targeting them for business development.
• Other day to day activities- Updating any recruitment list on a monthly basis to make changes required within the organization, maintaining employee’s personal files, including archiving documents, and are up to date. Handling day to day administration, writing letters, memos, minute of meeting.

SMC is the fastest growing Staffing solutions Company in UAE, with a strong team of experienced consultants in the Middle East market, Focusing on Recruitment, Outsourcing, Executive Search, Temporary Staffing solutions, HR Services - HR Manual preparation, Salary surveys for various GCC and UAE markets, Psychometric testing, Trainings etc. Some key clients worked with are:- ADCO, ADMA, ADGAS, GASCO, Takreer, ConocoPhillips, Bouroge, NBAD, ADIA, Abu Dhabi Municipality, Western Region Municipality, ADNOC, Booz Allen Hamilton etc.

Duties and Responsibilities


• Receives requirements from clients and posts job description on website.
• Coordinates biweekly agency ad in the Gulf News.
• Receives CV applications through online website and Company email on a daily basis for vacancies. Screens potential candidates and stores CVs in applicable folder.
• Short lists candidates and follows up for any additional information as necessary. Inquires candidates’ salary expectations and start date as requested by client.
• Format CVs according to Company and client requirements, and submits CVs to client in a timely manner.
• Arranges interviews and answers any queries that candidates’ may have.
• Maintains the manual database, and makes suggestions for improvements to the Company website.
• Coordinates immigration process with Public Relations Officer and client. Ensures all legal documentation is received and submitted to the client in a timely manner.
• Prepares contracts for contractors for mobilization. Prepares letters for contractors a necessary.
• Prepares contracts with clients for recruitment services.
• Formats Company bids/proposals for HR Consultancy services on behalf of Consultants. Ensures all information is accurate and styled in a professional manner. Submits proposals to requesting companies.
• Answers Company phone calls and redirects as necessary. Handles all Recruitment inquiries.
• Proposed Administrative Systems (Leave Administration, Employee travels)
• Managed Schedules, Itinerary, Meetings, hotel bookings, accommodation etc
• Contributes to team effort by accomplishing related results as needed.
Protects operations by keeping information confidential.
Performs any other task of duties as may be required by line manager.
• Trained high school/university graduates about HR
• Works with assessors based on Psychometric tests. Helped in report writing for the assessments
• Maintain, update and archive employee records including promotions, appraisals, vacation entitlements, medical insurance records, etc and ensure the personnel files include all information.
• Drafting Business Letters, Memos, Circulars, general correspondence & issuing various Certificates as when required by the employees or the labor office.
• Preparing and maintaining up to date organization chart as per the department hierarchy.
• Processing and crediting all types of Loans in staff accounts. Issuing Account Statements to staff
• Explain Bank’s, Central Bank and governmental policies to staff..
• Responsible for the Reimbursement of Air tickets and Medical bills
• Represented SMC in National Career Fair/ HCT Career Fair in Dubai & Abu Dhabi, 2008/09 for UAE Nationals
• Responsible for Security Clearance of new employees
• Issuing Security pass for contracted employees in Oil & Gas sector.
• Maintain an efficient database

Duties and Responsibilities

• Assisted the entire Engineering and Projects Division in typing the tender documents, faxes, memorandums, letters to government and local authorities, preparing weekly reports for the Departments and Division Managers, preparing the monthly reports for the higher Management and Board of Directors, preparing the stationery requisitions and the overtime sheets for staff and handling the Secretarial jobs when the concerned is on leave.
• Assisted the Projects Support Officer in preparing the Purchase Orders and Invoices through the Maximo & Oracle Systems and assist in preparing the reports regarding each Filling Stations / Industrial Projects and their related payments, as and when required by the Management. Also assist him in preparing and entering the Capital and Operational Budgets into the Oracle System, on behalf of the Division
• Distributing Faxes to the concerned departments
• Screens phone calls and answers inquiries before redirecting to appropriate staff member. Follows up calls in absence of concerned person. Maintains an up-to-date record of telephone phone numbers and addresses to facilitate communication
• Types letters, memos and other documents as necessary
• Organizes and maintains a filing system for all documents related to the dept's correspondence. Ensures that all documents are filed in a logical manner for ease of reference.
• Receives visitors to the office in a courteous and professional manner.
• Attends to routine queries

Duties and Responsibilities

• Duties included handling staff travel with travel agency
• Booked hotels to the incoming and out going personnel
• Arranged visa’s to concerned personnel
• Received incoming and outgoing faxes and mails
• Answered all phone calls
• Handled petty cash
• Arranged staff meetings & Training manuals

• Main duties included answering all telephone calls, responding to general quires and referring them to the concerned staff, handling the distribution of incoming mails, faxes, etc including composing internal and external correspondence. Maintaining and updating manual and computerized filing system, booking hotels to the incoming and outgoing personnel upon request.
• Advertised for positions, looked for cv's, attended interviews with the manager and made report on it.
• Handled various drawings

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