Sales And Tenders Manager - Sales Coordinator and Documents Controller
Amirco
Total years of experience :14 years, 4 Months
• Processing invoices for all Sales transactions
• Preparing quotations for client’s requirement
• Checking prices and contracts are up to date
• Working on SQL system which is using by our departments
• Reporting monthly sales results to CEO and Operations Manager
• Supporting the sales force with general operations to helming reach the team’s objections
• Answering phone calls from customers
• Communicating internally important feedback from customers
• Processing job timesheet and delivery tickets
• Dealing with and responding to high volumes of emails
• Preparing job package for invoicing purpose and submit to Finance department
• Preparing Contracts draft for any job required
• Store and sort financial and non-financial data in electronic form and present reports
• Handle the processing of all orders with accuracy and timeliness
• Coordinate sales team by managing schedules, filing important documents and communicating relevant information
• Control all aspects of project documentation on multiple simultaneous projects, utilizing various control methods/systems.
• Prepare, operate and update Document Control Procedures in line with the Company’s Document Management System.
• Ensure proper document control support is given to each project.
• Produce and maintain Document Progress Reports to Operations Manager and Finance manager.
• Ensure all documentation provided is as per Client quality formatting requirements. Formatting may include correcting templates, fonts and style, pagination and numbering and other activities that may be required to achieve a client’s documentation requirements.
• Create Document Control and correspondence folders for individual jobs.
• Work in strict co-operation with the operations Manager to ensure project progress status integration.
• Ensure all templates used with the department conform to the Company standard.
• Review of Tender information’s about demands and derivation of supply and proposal preparations
• Clarification of bid conditions and management of the tender preparation
• Monitoring of the bid management in order to ensure it is aligned with the organization's requirements
• Contribution in cost and price calculations
• Coordination of tender reviews and deadlines and adjust them to the frameworks given by the customers
• Handling company’s daily Accounting & Banking transactions of the organization.
• Handling company’s Account up to the process of Finalization
• Preparing company’s Trial Balance, Profit & loss A/c & Balance Sheet, Cash Flow & also various financial reports.
• Analyzing the Financial position of the organization and responsible for making necessary arrangement thereafter.
• Responsible for receiving payment from clients.
• Monitoring and recording the company’s expenses.
• Prepare monthly account reports.
• Review accounts payable and accounts receivable.
• Prepare tenders.
• Prepare for and coordinate internal and external audit processes.
• Responsible for Document Management.
• Perform process analysis, and upon provide recommendations to management
• Survey prices to prepare the quotations and tenders.
• Providing financial and technical support to our clients from several army forces (Italian Army, French Army and Canadian Force)
• Managing and supplying inventors at retail shops at Military bass - Airport
• Responsible for finalizing the Company`s Balance Sheet & preparing the Auditors report as per the provisions of the Companies Act.
• Responsible for entire Internal Audit & inspection for various accounts related to the Company’s financial matters.
• Assisting the External Auditors in the process of Statutory Audit & Statutory Compliances.
• Inventory Management.
• Doing physical Count, Reconcile the inventory with Actual Stock & Paper Work.
• Monthly Reconciliation of Stock.
• Drafting Purchase Order, GRA, Delivery Note, Updating Stock Card.
• Review of Tender information’s about demands and derivation of supply and proposal preparations
• Clarification of bid conditions and management of the tender preparation
• Monitoring of the bid management in order to ensure it is aligned with the organization's requirements
• Contribution in cost and price calculations
• Coordination of tender reviews and deadlines and adjust them to the frameworks given by the customers
• Managing several accounts of our biggest clients such as Carrefour, City Centre, GE, Emerson, Cozmo.
• Supplying inventories to major clients: Carrefour, City Centre, GE, Emerson, Cozmo
• Following the directions of on-site Postal Service management.
• Casing, delivery, and collection of mail.
• Prepare Schedules and Develop Sales Materials ( Display, Offers)
• Establish, develop and maintain positive business and customer relationships
• Preparing the annual company’s accounts and reports
• Monitoring and recording the company’s expenses
• Prepare monthly account reports
• Review accounts payable and accounts receivable.
• Prepare for and coordinate internal and external audit processes.
• Dealing with and providing support to the clients
• Tracking sales orders to ensure that they are scheduled and sent out on time, and being delivered
• Carrying out administrative tasks such as data input, processing information, completing paperwork and filing documents.
• Organizing sales promotional campaigns.
• Contacting potential customers to arrange appointments.
• Analyzing and assessing statistical data.
• Following the directions of on-site Postal Service management.
Preparing sales invoices & the upkeep of an accurate accounts filing system.
Preparation and input of month end journal vouchers. Inputting, matching, batching and coding of invoices. Fixed Asset accounting, reconciliations and depreciation journals.
Ensuring that information is accurately collated & entered into systems.
Preparation of bi-weekly invoice and expense claim payment runs.
Assist in the preparation of monthly balance sheet account reconciliations.
Inputting of supplier invoices and employee expense claims to the ledgers.
Coordinator and Accountant .
as Public Accountant .
Bachelor's Degree in Finance and Banking Science with a cumulative average of 76.2% rated as Very Good from Al-Zaytoonah Private University. Graduation Project Title • The role of the Central Bank of Jordan to achieve monetary stability