Ayat Al-Sadah

Coordinate and follow-up with the stadium administration, security, medical administration, rights holders and the official broadcaster, and preparing a comprehensive report on the match after its conclusion and sending it directly to the relevant committees.

- Manages the arrangement and appointments agenda of the CEO in all; meetings, interviews, visits, occasions and normal or up normal activities.
- Organizes daily work and orientation related to CEO office to achieve the best use of the available resources and the time of CEO.
- Organizes& prepares travel arrangements of CEO in terms off light bookings, hotels, transportation in addition to financial and administrative arrangements and related agenda.
- Reviewing correspondences and transactions delivered to CEO office ensuring their systematic validity and also write the required explanations on them, submitting them or referring them to the related departments' managers and departments' heads and following what actions have been made.
- Manages the in and out communications system such as; telephone calls reception and messages reception, transactions etc.
- Presents transactions and correspondences to CEO.
- Creates and develops automated archiving system for all administrative work flow and correspondences.
- Attend executive meetings with CEO, take meeting minutes follow up on any tasks related to CEO an also attend some meetings on behalf of the CEO if requested.

• Responsible for all executive activities; preparation & coordination, schedule, travel, record keeping, agendas, GM report package, minutes, correspondence and presentations.
• Performs business analysis of various key performance indicators of the company and publishes data to all concerned parties.
• Plan meetings and coordinates visitor activities for the GM office.
• Research and assist with the preparation of proposals, policies and procedures.
• Reads and analyzes incoming memos, submissions, and reports in order to determine their significance and plan their distribution.
• Prepares expense reports, memos, letters, budget proposals and other documents, using Word Excel, Power Point and/or software.
• Reviews company operating practices and procedures in order to determine whether improvements can be made in areas such as workflow, reporting procedures, or expenditures.
• Interfaces on behalf of the GM with all internal and external counterparts, customers and suppliers;
• Schedules appointments, phone coverage, travel assistance, filing, etc.;
• Prepares documents and presentations for monthly and quarterly reports (Business Area Reviews, monthly reports, etc.);
• Attends staff meetings, issue meeting minutes, and manages action item follow up.
• Makes travel arrangements for the company executives.
• Interprets administrative and operating policies and procedures, finds out background information for documents before review with GM and gaining approval;
• Provides other admin support to GM. as needed, including speech and document translation.
• Maintains confidential records and files.

Create fit administration & government Affairs’ processes aligned with business strategy and to direct administration & government relations service segment
 Assist in timely updating the admin data base and collating related information such as staff movement, car allocations, add/cancel medical insurance of HQ in coordination with Support Services Manager
1/3
Oct 2015-Aug 2018
 Assist managing outsourced services such as telecommunications services, etc., including their billing in coordination with HQ
 Assistance with LoI’s, Visas, airport and other government documentation
 Assist in the provision of documents required for the issuance of gate passes for visitors
 Manage customs clearance and expediting of parts / engines / equipment.
 Manage offices supplies and business requirements.
 Develop reporting mechanism to report weekly/monthly/annually
activities
 Manage of the Company’s interaction with the Saudi authorities
including:
 Maintaining up to date and compliant documentation.  Visas
 Saudisation.
 Maintain / manage incoming and outgoing company letters
 Arrange office stationary / consumable supply
 Arrange for Translation of documents
 Property and asset Management including utility management.
 Assist local residential requirements and management of
accommodation requirements and any related issues.
 Manage Telecommunications Services including billing.
 Support local IT requirement including data back-up.
 Maintain Petty Cash
 Assist Finance Department in banking works and payments
activities

Manage monthly expenses for the CEO & the team
 Manage the CEOcalendar
 Make travel arrangements through a travel agency Operate the telephone and email for the company
 Receive Clients/Guest
 Schedule and arrange appointments and meetings
 Update Employees Movement sheet weekly
 Organize and supervise the storage room
 Gather and organize employees personal folders
 Issuereportse.g.:rewardletters, referenceletter, salaryreports, travelforms, etc.
 Help issuing visas and office access to visitors
 Supervise and check employees travel budget
 Generalsupervisionoftheofficeformaintenance, healthrisks, supplies, etc.
 Attend educational workshops specialized in my job role
 Update our public computers and surveillance station softwares

Submit and checkinvoices
 Enter staff overtime using (Excel)
 Prepare, organize, collect, analyse, andsummarizefinancialreportsandrecords  Responsible for quotes
 Support public relations

Filing.
 Data entry using(Excel)
 Evaluate SABB employees
 Checking the accounts by (Hub) system  Copy, scan, and print papers