Bids Manager
S N G Employment & Facilites Services
مجموع سنوات الخبرة :16 years, 10 أشهر
Key Skills: End to End Bid Management - RFP · Scope review · T’s & C's Review - Contract Review · Contract Negotiation - Bid Preparation · Bid/No Bid Decision · Proposal Writing · Bid Processes · Governance review - preparation and submission of Technical & Commercial Proposal - Tender Response - Bid Costing - Team management - Compliance - Proofreading.
• Entrusting with the overall accountability in managing the Bid No-bid process & Validates the qualification of new opportunities
• Leading & managing Commercial & Tender response team & Playing a stellar role in providing end-to-end support throughout the Bid life cycle including pipeline planning
• Leading, Developing and implementing effective biding strategies, streamlining, and improving current bidding process in line with the overall Business Development Strategic plan & in accordance with APMP standards.
• Chairing the Bid governance meeting, Initiates bid kick-off meetings & puts the right bid action plan in place to deliver high quality bids & Ensure all relevant sign-off/approval has been obtained as part of the bid process for each bid, presenting key risks, and making recommendations during sign-off meetings with the Bid Committee Members.
• Identifying new points to be included in the bid. Planning and creating detailed bidding proposals & Constantly review and update the boilerplate tender submissions for accuracy and relevance
• Manage team site visits and intelligence gathering to ensure proper estimation of resource requirements and develop strategies for a cost-effective delivery of FM services.
• Use commercial acumen and operational knowledge to customize solutions to convert work winning opportunities into successful and profitable contracts & reviews and finalizes project cost estimates produced by Estimation Engineers in terms of necessary material as per BOQ, resource/ material/ equipment to challenge bid costs, finalize cost model
• Conducting risk assessment and bringing the issues to the notice of the senior management to avoid penalties during the project implementation
• Study the requirements of the Request for Proposal (RFP)/Invitation to Tender (ITT)/Pre-qualification (PQQ), & Analysing the tender document to understand the needs of the client
• Manage the bid strategy on tenders and work with the solutions & bid response team and communication with key stakeholders including sales, Finance, HR, operations, compliance, SCM, QHSE & management to identify, capture and develop proposal win themes.
• Provides consultation, gives recommendations & appropriate advice, to Bid response team and facilitates decisions
• Assuring that all controls are in place and that the governance meetings (Red, Amber, and Green) are appropriately scheduled and held. Converting work-winning opportunities into successful and profitable contracts.
• Ensure that editing and proof-reading of final submission documents are complete and fully responsive to formal and informal questions posed in the clients bid documentation.
• Carrying out the implementation of all necessary bid procedures, governance, and processes
• Maintaining and developing a database and archives of resources, documents, CV’s, case studies, and offers from all other previous or current bids
• Develops the overall bid project plan and builds & manages the Bid Team to achieve the bid deliverables in an effective and efficient manner & to ensure that deadlines are met
• Working with BD team to identify new opportunities and pipeline from client relationships.
• Generating weekly tender status reports highlighting progress on concerned tenders. Liaising with other managers to agree on bid details Preparing & generating monthly progress reports highlighting tender wins/ losses (indicating reasons) for review and verification of management.
• Manage the bid no bid process for new opportunities.
• Provide end-to-end support throughout the Bid life-cycle, including pipeline planning.
• Lead and manage the bidding process from initial qualification of a lead to the final tender presentation.
• To convert work winning opportunities into successful and profitable contracts.
• Manage the bid strategy on tenders and work with the bid team and communication with key stakeholders including sales, Finance, commercial, HR, operations, compliance, SCM, QHSE & management to identify, capture and develop proposal win themes.
• Implementation of all necessary bid procedures, governance, and processes
• Responsible for obtaining the required sign off for each bid, presenting key risks and making recommendations during sign off meetings with the Emrill Leadership Team.
• Prepare tailored bid content that highlights the solution that is specific to the client requirements.
• Ensure that editing and proof-reading of final submission documents are complete and fully responsive to formal and informal questions posed in the clients bid documentation.
• Ensure timely delivery of compliant and commercially sound bids.
• To monitor and challenge bid costs.
• Coordinate with procurement team for defining inquires to external suppliers/subcontractors.
• Maintain and develop a database and archives of resources, documents, CV’s, case studies and offers from all other previous or current bids
• Working closely with BD team to identify new opportunities and pipeline from client relationships.
• Oversees client relationships, attending all pre-& post bid review/clarification meetings with customers.
• Streamline and improve current bid processes.
•Developing and maintaining a detailed project planning and control including project schedule which includes administrative tasks and all sites involved in the project.
•Assist PMO with implementation planning and execution including transition to Production activities. Approve Go / No-Go decisions.
•Responsible and works in close partnership with the Global Project Management Office.
•Responsible to drive the execution of Strategic and Functional projects by partnering with all stakeholders to develop project charter, metrics, resourcing as well as identify barriers, obstacles, and inter-dependencies between projects.
•Efficiently and effectively develop the project deliverable &Managing in line with project plan.
•Manage large scale Business Process Management projects from the initiation to the delivery
•Recording and managing project issues and escalating where necessary.
•Resolving cross-functional issues at project level.
•Manage, monitor and follow up on development projects and partnerships on all projects scope and change control.
•Monitoring project progress and performance, project plans plan (inter-dependency and milestone tracking) Able to manage and control projects in multiple project environments
•Leading project team to be sure that corrective actions in place.
•Responsible for identifying & to track fresh listing of online tender (eTender) opportunities & creating an alert system (Tejari, SEHA, GHQ Dubai Police, Municipality, etc.)
•Efficiently manage all matters related to Tenders & Contracts
•Study the requirements of the Request for Proposal (RFP)/Invitation to Tender (ITT)/Pre-qualification (PQQ)
•Take actions for purchase / rejection of tender process on the guidelines issued by the Department Head
•Lead the Tender / Bid process by developing suitable plan and strategies for profitable bidding and winning by identifying the scope and bid submission
•Review the evaluation criteria for each tender submission and ensure requirements are fulfilled
•Prepare and reviewing a successful technical proposal presentation for different business center related to Tender/RFP for new opportunities and to expanding current services
•Prepare and review bid submission content, ensuring all bids are submitted on time and fully compliant with the requirements.
•Assist in the development and delivery of all bids and projects, ensuring pre-qualification questionnaires and all tender documentation are completed.
•Ensure all the proposal are formatted and comply with company guidelines, customer requirements.
•Work with Project and Contract Managers on new bids through mobilization and the initial stages of transition periods to ensure all elements of the bid are fully understood by operational management/mobilization team
•Evaluate pricing policy of proposals provided to business units in coordination with contracts and tenders department
•Liaising with other departments to obtain personnel, financial and QHSE data for inclusion in tender.
•Coordinating and tracking the tendering process for multiple projects & other tasks related to marketing support, if so required
•Contribute in calculating ROI and brake even point for proposed projects, Ensure the development of business cases/cost benefit analysis which reflect project benefits
•Monitor and follow-up on the execution of project plan as per the time frames specified and standards
•Provide support, oversee and conduct studies and research that contribute to business development and growth
•Played a major role as a Management Representative in obtaining (ISO 21500:2012) Project Management Guidelines Standard certifications to organization.
•Prepared and collected evidence and documents required from (ISO 21500:2012) Audit checklists & GAP Analyses.
•Successfully implemented by identifying and fulfilling the GAP’s & ISO requirements.
•Acts as Key User of the project in oracle ERP implementation.Provide functional expertise in an administrative process.
• Preparing all sorts of MIS reports, KPI reports, and Management reports and submitting to the top management.
• Preparing Customer Analysis report & monitoring the commercial customer activities.
• Reviewing Technical Analysis report, Branch Performance& Workshop Performance reports.
• Reviewing Economic Repair Analysis report, Analyzing Key performance Indicator (KPI) report for the entire branches workshop.
• Preparing and maintaining the Preventive maintenance Schedule (quick service, minor service, and major service)
• Evaluate and analyses customer satisfaction reports and compare the results the performance of current contracts
• Manages light & heavy MRO tenders & contracts related to fleet maintenance and workshop management.
• Supervising all the workshop technical staffs, managing maintenance contract activities, managing the contract fleet vehicles
• Assist in the development of vehicle and equipment maintenance& repair policies and procedures for internal, external, services and developing the technical manual.
• Worked in Light & Heavy MRO tenders, projects enhancement.
• Analyze Labor idle time Report, financial reports; Open Work Order Report, Preventive Maintenance Report, Warranty and Outside Repair Report, etc.
• Coordinating with technical staffs & administration staffs (Head Office) related to fleet maintenance.
• Monitor and review accident, repair and recovery process
• Coordination with store staff for ordering the spare parts and managing all the inventory items in store.
• Perform perpetual inventory/cyclic stock audit check.
• Identifying and preparing purchase orders of workshop tools & equipment’s.
• Verifying & confirming Purchase Orders (PO) & Goods receive Note (GRN).
• Verifying & confirming payment request, monitoring the maintenance & repair cost, Registering new supplier / vendor.
• Analyzing Vendor/Supplier price comparison report.
• Attend to various types of customer related to vehicle maintenance
• Identify customer needs for service, repair or field inspection.
Arrange Arrival Condition Inspection for new vehicles with Workshop Supervisor.
• Conduct initial inspection of arrived vehicle for repairs, prepare estimation on parts, labor and, submit estimate to customer for approval and Coordinate with Parts division.
• Verifies warranty and service contract coverage by examining records and papers
• Open job card and send to Workshop Supervisor for initiating work and monitor work for completion as per estimation.
• Update customers on status of repair, changes in prices and time of delivery of vehicle.
• Attend to customer calls for field inspection/repair; coordinate with Workshop Supervisor to arrange visit of technician to the site and intimate time of visit to the customer.
• Conduct post service follow up with customers and follow up for the First Service.
• Follow up with workshop Supervisor for routine maintenance of vehicles.
• Maintains automotive records by recording problems and corrective actions planned.
• Preparing& Maintaining the Summary of Job Cards reports, Employee Idle time report for Technicians.
• Preparing& Maintaining Summary of Repair & Maintenance cost,
• Preparing& Maintaining Summary of Job Estimation,
Follow up of Accident Repair Estimations & Invoices for Private customer
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