Lead Document Controller (Aconex Specialist)
Assystem Radicon
Total years of experience :19 years, 4 Months
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AZHARUDDIN AKHTAR
LEAD DOCUMENT CONTROLLER
PERSONAL INFORMATION:
Nationality: Indian
Iqama: Transferable
Experience: 15+ years
Mobile: 0559478943
Email: azhar220666@yahoo.com
Languages: Arabic/English
EDUCATION:
• M.Sc. - Master of Science, Leicester University (United Kingdom)
• MBA - Master of Business Administration, Osmania University (INDIA)
• B.Com.- Bachelors of Commerce, Osmania University (INDIA)
• Aconex Accredited Specialist (Expert User)
Work Experience
ASSYSTEM RADICON Riyadh
Lead Document Controller (Aconex Specialist) June 2020- Present
Project: Diriyah Gate Development Authority Project
Assystem is an independent engineering group based in Paris. It provides services in design, construction & clients industrial infrastructure
Responsibilities:
• To perform constant analysis of produced documentation to check for compliance with Project standards regarding numbering, graphic charts, used symbols & all others aspect related to document quality. To define, set-up, validate and maintain necessary means and tools for the timely preparation of the hand-over of documentation to Operations team • Responsible for Incoming and Outgoing Documents from Consultant, Contractors and Client including the proper distributions of correspondences internally using the ACONEX software workflow implementation or initiation as required • Processing of ACONEX Workflow submittals & generating template for the Project submissions supporting management. • To define, develop, implement & maintain a Document Management plan in Aconex detailing the strategy adopted, the organization set-up as well as the means & tools defined. Receiving incoming documents & drawing and managing them. • To implement and maintain procedures, specifications, means and tools required to ensure an efficient management of all flows of the documents on an electronic form during all the phases for all the Project’s and all project work locations. • To organize, supervise, control and support the Documentation section (several Document Controllers) in the performance of their duties all along the course of the Project & correspondences internally using the ACONEX Platform. • Participate in implementation of Documentation Management system (ACONEX) at Consultant and Contractors, setting-up rules & procedures, jointly with the assigned Document Controller. Manage the flow of documentation internally. • To participate as necessary to the Documentation Control & Management, including training of personnel to procedures. • Produce logs (RFI’s, Method of Statements, Reports, Management Plans submittals, Variation Orders, Change Orders, Shop Drawings, MAR, MIR, ITP, WIR, Prequalification Documents and any other technical documents, transmittals.
• Manage and oversee the Electronic Data Management System, recording and filing documents for all projects related to Planning and the Technical Affairs (PTA) and also liaise with the Document Controllers from all the other organizations. • Responsible for ensuring that proper & correct documents are created and signed, that all data is accurate & that documents are stored & backed up & any retention and data protection policies are followed. Ensure that a complete, comprehensive & accurate document library is established, maintained and updated through the life cycle of the project. • Highly organized at work and where the key activities shall include, but not be limited to: documents, drawings, transmittals, memos, executive correspondence & communication, Plan Approvals & any other relevant documentation. • Receive, track, control documents using the Electronic Document Management System (ACONEX) to register documents & maintain databases. Issue transmittal, letters & receipts and maintain confidentiality around sensitive information. • Ensuring document control procedures are followed in accordance with specified guidelines as instructed by consultant
• Operate as the central contact for all the document control issues, support, and ongoing management and Retrieve files.
• Work with sub-contractors and suppliers to ensure compliance with the Aconex. (Electronic & hard copies when needed.
• Process documents and deliverables including, but not limited to submittals, designs, Drawings, calculations and other engineering data. Providing document management support to the Contractors and Procurement teams when necessary.
• Publish weekly reports and logs identifying open workflows, mail items, submittals & other documents. Distribute project related copies to internal teams. Review all incoming document transmittals and document register for non-conforming.
• Work with team the members to ensure proper maintenance and retention of all qualifying documents and information.
• Managing the document control support resources for both engineering and construction team as per their requirement.
• Maintaining flexibility and to provide additional support as requested or required based on the individual project needs.
• Perform disposal of all the obsolete documents during the project close out in accordance to the project requirement.
• Assisting in the coordination and set up of an efficient information management service to support the project and team.
• Supervision and training for the junior support staff or other users for the documentation process wherever required.
• Ensuring the project drawings and documents are issued within agreed timescales, this includes work pack preparation.
• Issuing all the documents and drawing in a controlled manner & preparing, administrating agreed distribution matrixes.
• Publishing weekly reports and logs identifying open workflows, mail items, submittals, overdue and other documents.
• Preparing the project documentation for archiving and reviewing and updating Technical Document in EDMS system.
• Assisting the Document controller Manager in ensuring that all project documentation is registered, distributed & filed.
• Ensuring the identification of documents & compliance with standard templates and formats & reporting the progress.
• Coordinating and prioritizing work request to meet project and construction requirements as per the approved format
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Aconex Accredited Specialist (Expert User)
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