Supply Chain Analyst
Al Batool Int'l Trading Co.
Total years of experience :14 years, 0 Months
To collect and check the original shipping documents from the Purchase department for submission to Customs and to make sure all documents are available before the arrival of goods at port.
Check the validity of the date of quotation and the item and its quantity to be in par with that of the Purchase Request.
Responsible for verifying dates of shipment & inspection, receiving pre-production sample, approval on packaging, payment procedure and handling all shipment documentations.
Follow up with freight forwarder to get original B/L & delivery orders, freight invoices etc.
Prepare authorization to clearing agents and customs authorities to clear shipments
Follow up with our clearing agents the status of all shipments under clearance and report it to the Logistics Manager on daily basis
Prepare undertaking documents / Shipping guarantees to customs authorities in case of documents shortage or delay and follow up with the clearing agents to close it
Prepare special documents to get approval for importing any hazardous materials that needs prior approvals from Government.
Prepare the request for payment for clearing agents and advance payment for high value shipments
Follow up with clearing agents until the arrival of goods ta our warehouse
Monitor and prepare reports to evaluate the performance of clearing agents and report it to Logistics manager.
Follow up with the Warehouse Supervisor to give a report on the safety of the goods and confirmation that all is in par with the Purchase Order. And close the order.
Notify the Purchase Manager of any breach of agreement from the supplier, or any discrepancies between the received goods and requested or any shortage of documents. Prepare a report of that and notify the supplier of the matter.
Follow up with Purchase Department and the supplier in order to find a solution from the problem and close the purchase order. Notify the Financial Department if any reductions or reimbursements are necessary
Supply Chain Assistant, Al Batool Int'l Trading Est. Jeddah KSA (May 2010 -Till Date)
At Al Batool Int'l Trading Est. Jeddah KSA
Company Profile: Al Batool, one of the leading retailers in KSA with highly esteemed and acclaimed Europe's No#1 cosmetic brand namely Yves Rocher® (The Creator of Botanical Beauty) as franchise with 40 stores operating across KSA, with an expansion plan of over 100 stores by 2015 across GCC.
(Explore more about Yves Rocher at www.yves-rocher.com)
Key Performance Areas:
Logistics: • Regular co- ordination with International Brand team to know the status of various orders in pipeline.
• Timely follow up with International & Local Freight forwarder to ensure timely picking of shipment.
• Evaluate the service of Freight Forwarder and advice higher management with valuable feedback on their service.
• Track all incoming shipments and maintain & update ETD, ETA of all the shipments.
• Ensure to acquire all shipment related documents before the arrival of shipment.
• Follow up with local custom clearance agent and arrange tentative "Advance Custom Duty charges" in advance to start shipment clearance process immediately.
• Regular follow up with custom clearance agent to clear the shipment within the permissible time frame to avoid demurrages charges.
• Ensure all incoming shipments are "Covered with Insurance" & all related documents are readily available.
• Maintain updated records of all shipments "Freight" & "Custom" charges with time periods to indicate the "Arrival Period" & "Shipment Clearance Time".
Warehouse:
• Plan, coordinate and monitor the receipt, order assembly and dispatch of goods.
• Assign tasks with priorities and make changes in priorities as per the demand.
• Regular coordination with Warehouse & follow up on assigned tasks.
• Inform WH with tentative schedules of incoming shipments.
• Keeping stock control systems up to date and ensuring inventory accuracy.
• Controls inventory levels by conducting physical counts; reconciling with system.
Two years diploma in Software Engineering from NIIT (No.1 Software Training Institute in India)
B.Com [Statistic, Auditing, Income-Tax] from Osmania University
