Office Manager
Nursery
Total years of experience :17 years, 4 Months
•Be responsible for calendar management, requiring interaction with both internal and external executive and assistants, as well as to coordinate a variety of meetings.
•Answer phones and direct all incoming calls to appropriate party promptly and efficiently.
Establish effective relationships with customers by following up all enquiries in order to reflect a positive commercial image.
Maintain filing systems so that all records of projects are accounted for and are easily accessible.
•Arrange travel schedule and reservations for executive management as needed.
•Draft, edit or translate (English/Arabic) letters or documents on behalf of the executive management ensuring the information is accurate and appropriately presented.
•Support Managers by undertaking various administrative duties as required ensuring work of a high standard.
•Determine client queries and refer them to the relevant person within ADAC so that they receive timely and appropriate response.
•Correspond with all relevant parties by letter, e-mail or telephone so that information and decisions are communicated clearly and timely.
•Organize travel arrangements for the management and staff ensuring all arrangements are confirmed and appropriate.
•Manage the management diary including organizing meetings ensuring that time is managed efficiently and effectively.
•Treat all clients and visitors with professionalism, courtesy and kindness and assist them as appropriate.
•Write memos and letters
•Sending fax letters, memos
•File TE40’s after scanning them and updating
•Making labels for new machines
•Keeping track of the inventory including Software and hardware
•Filling contracts, requision, and other hardcopy documentations
•Labels
•Effective communication (written & oral) with general public and staff members
•Responsible for standard office requirements including scheduling appointments.
•Effective time management to provide constant follow up, and insure that assignments are completed within time firms
•Creating and maintaining spreadsheets and databases
•Coordination and preparation of meetings
•Answering and screening phone calls and dispatching them appropriately
•Opening, sorting and distributing incoming mail and sending outgoing mail
•Answering to telephone calls
•Write memos and letters
•Sending fax letters, memos
•Create new contracts and update the information in the existing ones
•Inserted information about contract details
•keeping track of the information up to date