Assistant Admin Manager
Doosan Heavy Industries & Construction
مجموع سنوات الخبرة :27 years, 9 أشهر
Duties and Responsibilities
Administration:
• Overall responsibility for the smooth running of the office
• Ensuring office procedures and systems operate efficiently
• Data collection, analyse, reporting and drafting correspondences
• Coordinating with PRO for all kinds of visas, licenses and related works
• Organising business travel, itineraries, and accommodation bookings
• Setting up and coordinating for meetings, conferences, exhibitions
• Overseas subscriptions of business magazines and scientific papers
• Supervise office library, procure books and research papers
• Managing office lease agreement, payments, deposits and refunds
• Leasing vehicles and overseas maintenances and replacements
• Procure and maintaining property and third party insurance policies
• Procure and manage group medical, travel and life insurance policies
• Coordinating in office relocation setup, creating moving tasks and plans
• Supervising other clerical staff, distributing and prioritising tasks
• Perform duties that may arise from time to time
HR Support:
• Coordinating in hiring processes, assisting employees in relocations
• Preparing payroll and monthly vacation accruals
• Prepare and uploading WPS files to bank system
• Calculating end of services benefits settlement based on district rules
• Applying general office and ministry’s rules and regulations
• Monitor and recording holiday, absence and training records of staff
IT Support:
• Assist in PC issues and access to the internet and resources on network
• Systems updates, OS/software installations, backup and restores.
• Coordinating in network installation, IP telephone system, printers, scanner and other hardware’s.
Accounting:
• Prepare vouchers entries, accounts reconciliation, payments, receipts and generating periodic reports.
• Preparation of monthly management accounts and reporting to H/O.
Purchase and Logistics:
• Raising of purchase orders for office requirements and invoice tracking
• Monitoring inventory, office stock and ordering supplies as necessary
• Arranging shipments, bill of lading, airway bills, LC and follow-up.
• Strong negotiation, interpersonal skills to deal with supplier.
Duties and Responsibilities
• Supervising network systems, software and hardware installation
• PC configuration, installation of printers, scanners and hardware’s
• Administering Tally accounting software
• Implemented payroll, integrated purchase and sales software
• Team member in designing the integrated software system using
• Preparation product costing and catalogue designing
Other accomplishments:
• Installation of Intranet-VPN project, remote networking
• Developed software packages for trading businesses