Logistics In-Charge
Gargash Motors & General Trading
مجموع سنوات الخبرة :19 years, 6 أشهر
• Placing new orders to supplier.
• Follow-up for shipment advice. (Flight / Ship Details) from Principals.
• On receipt of Shipments advise from Principals follow-up for required documents from Principals.
• Arranging approval for Import Permits & Control Permits prior to arrival of shipment in-order to avoid the delay in clearing of the shipments.
• Follow up for Arrival notice.
• On receipt of shipment arrival notice, follow-up for shipping documents like for Air Freight - Airway Bill, Invoice, Packing List and for Sea Freight - Bill of Lading, Invoice, Packing List, Certificate of Analysis, Certificate of Origin.
• Arranging collection of shipping documents from clearing agents.
• Preparation of Documents such as import permit, control permit, duty exemption and approval from Ministry of energy and civil defense for Dangerous radioactive goods.
• Arranging MOH approval wherever required for shipment.
• Forwarding of Documents to Clearing Agent for clearing the Goods and to deliver to the Stores
• Informing the Stores about the date & time for arrival of Shipment through clearing Agent to enable Stores to be ready for Receiving & Storage.
• Settling of the expenses made during clearance after validation thru cost sheet.
• Handling or procuring the urgent shipment which comes through courier.
• Managing the petty cash disbursement & their reimbursement.
• Handling the discrepancy shipment and their follow up regularly.
• Preparation of documents for export shipment.
• Arranging the marine cargo insurance.
• Preparation of landed cost sheet for each shipment to monitor expenses.
• Coordinate with Sales Team, send the vehicles to workshop for PDI, follow up and keep ready for delivery in showroom.
• Coordinate with marketing team, arranging recovery for displaying new vehicles in Malls.
• Handling Demo vehicles, issuing vehicles to staff, keep records of company staff vehicles.
• Keep track of vehicle RTA fines for staff cars and Demo cars used by Sales team.
• Forward new vehicle stock to management weekly.
Over 17 years of GULF experience in the areas of Logistics, Import/Export documentation, Purchase, Store and Supply Chain Management/Inventory Management in diverse business fields.
• Responsible for all aspects of sourcing, purchasing, and logistics to ensure stock levels are correctly maintained and goods ordered are delivered on time to our clients
• Implementing technologies, processes, policies, and procedures to support the purchasing process (Supplier Relationship Management).
• Identifying opportunities for continuous improvement.
• Sourcing and rate negotiation of material locally and worldwide with proper incomer's, delivery time and quality.
• Managing and training staff in the operation of Logistics, Procurement, warehousing, materials systems.
• Review Sales Orders prepared by Sales Coordinator and approve SO prior to posting
• Review Sales Order and determine if goods are in stock or require to be ordered from suppliers
• Create product codes in ERP for new items
• Periodically review stock levels and suggest orders to be placed to maintain appropriate stock levels
• Obtain quotations from company approved vendors based on clients requirements
• Obtain samples for review and approval in line with company policies
• Arrange to return samples to suppliers after receiving items back from Clients
• Prepare costing report for each PO to identify provisions for freight and GP
• Check previous and average cost price of goods purchased
• Negotiate discounts with vendors
• Managing the procurement supplier relationships for the company
• Issue cost comparisons for management review if required.
• Submit Purchase Order for local and overseas vendors with supporting documents to management for approval
• Issue Purchase Orders to suppliers
• Continuously follow up with vendors regarding production and delivery of orders placed.
• Update tracking log and review with all parties the status of pending orders to be delivered.
• Inspect material upon arrival at the warehouse to ensure they are in compliance with the PO issued
• Resolve any issues with suppliers for damaged items received, wrong items, or short deliveries Logistics Related Duties
• Determine Logistic Partners for company to work with to handle sea, air, road, and courier consignments Negotiate with Logistics providers to provide best cost and best options for collection of goods.
• Coordinate with logistic partners to ensure all shipments are collected and delivered with correct documentation within the allocated budget
• Liaise with external inspection agencies for issuance of SASO Certificates or other inspection certificates as may be required.
• Prepare and Issue on a weekly basis to management a logistics report to identify the status of all orders Track project delivery status and provide detailed reports for sales and management team
• Verify open POs and resolve issues which may affect the close out of the PO
POWER LINE GULF CONSTRUCTION DUBAI, UAE
DEC 2008- JUL 2010 Purchase Officer
➢ Maintained uninterrupted flow of materials to support the development schedules.
➢ Procured materials at an economic cost consistent with the quality and service required.
➢ Promoted source development and maintained Company's reputation and credibility in the market by fair dealings and prompt payments.
➢ Ensured quality execution in all regular purchasing duties and administrative works.
➢ Implemented standardized logistics processes and procedures and improved company's profitability.
➢ Managed logistic mobilizations for key projects.
➢ Advised Head office, Projects and Country teams on logistical issues.
➢ Supported projects with logistical challenges as required.
➢ Ensured compliance with all regional regulations.
➢ Supported new business proposals providing advice and costs as required.
➢ Managed transportation of equipment approving relevant payments.
➢ Continuously improved procurement policies and processes facilitating more effective and cost efficient operations.
➢ Managed the procurement process for key projects, ensuring procurement is cost effective, timely, efficient and compliant with Country regulations and Company policy.
➢ Documentation, communication and education of procurement policies and processes.
➢ Managed the tender process for new suppliers in collaboration with Programme Managers.
➢ Negotiated and maintained PSL agreements.
➢ Ensured supplier and sub-contractors meet contracted obligation.
➢ Maintained critical records, including, equipment cost list for pricing purposes
obtaining and maintaining operational and project budget 'cost tracking sheet
Processed purchasing orders in line with operational need and project budget.
➢ Tracked report and coordinated delivery of equipment and stores in project theatres.
➢ Managed shipment of equipment and approving relevant payments
providing advice as per the Company policy for the maintenance and management of country equipment stores.
➢ Ensured the procurement process is in line with Company policy in terms of financial control and efficiency.
TRINITY HOLDINGS L.L.C DUBAI, UAE
JAN 2004- NOV 2008 Purchase Officer
➢ Procurement of stores through indigenous and foreign sources as required in accordance with the rules in force.
➢ Checking of requisitions/purchase indents. Selection of suppliers for issue of enquiries.
➢ Issued enquiries/tenders for obtaining quotations.
➢ Analyzed quotations and bids etc., and prepared comparative statement.
➢ Consulted with Indenter on selection and approval of quotations and with Accounts Officer on pre-audit.
➢ Negotiated contracts checking legal conditions of contracts.
➢ Issued Purchase Orders.
➢ Involved in follow-up of purchase orders to ensure delivery in due time
➢ Verified and approved suppliers' bills to ensure prompt payments.Dealt with suppliers, carriers etc., regarding shortages, rejections etc., reported by the Stores Department.
➢ Maintained purchase records and vendor performance records/data. Arranged for Insurance Surveys, as and when necessary.
➢ Involved in clearance of foreign consignments. Served as an information center on the materials' knowledge i.e. their prices, source of supply, specification and other allied matters.
EAST OPTICAL CO. L.L.C DUBAI, UAE
AUG 1994- DEC 2003 Store Manager
➢ Received and inspected all incoming materials and reconciles with purchase orders; processes and distributes documentation with purchase orders; processes and distributes documentation with purchase orders; reports.
➢ Received stores, tags and tracks surplus materials; prepared material lists for items to be sold.
➢ Received and stored documents and confidential files; maintained record of approved documents.
➢ Shipped canceled and damaged items back to vendors wherever advised as appropriate.
➢ Handled and documented storage and transportation
➢ Maintained the warehouse, records area and stores area in a neat and orderly manner.
➢ Resolved discrepancies regarding receipts, deliveries, warranties, repairs and surplus materials in accordance with Line Manager.
➢ Diploma in Logistics and Supply Chain Management from Academic College of London, U.K ➢ JAVA and Advanced JAVA Programming, Visual Basic 6.0 and Web Designing, Microsoft Certified Professional (MCP) in Windows 2000 Platform.
➢ Post Graduation Diploma in System Management from Comp-U-Tech ODISHA, INDIA
➢ Bachelor of Arts (Hons) from Berhampur University ODISHA, INDIA ADDITIONAL CERTIFICATION