Logistics Assistant
Katoen Natie Khonaini
Total years of experience :12 years, 0 Months
Software: SAP System
VL02N - Change Outbound Delivery
LT03 - Create TO for Delivery
LH01 - Assign Pick-HU to TO
LT12 - Confirm transfer order
ZVL74 - Output from handling units
ZLENM - Nomination Self-Management
LT0G - Return delivery to stock
LX02 - Stock list
LT01 - Create Transfer Order
LT24 - Display Transfer Order / Material
VT02N - Change Shipment
VL10D - Purchase. Order Items due for Delivery
VT01N - Create Shipment
Essential Duties and Responsibilities:
• Receive waybills and ensure quantity.
• To review and verification of shipping documents.
• Provide support in completing paperwork and documentation.
• Carry out clerical work, including typing, proofreading, and editing documents, correspondence, and reports for the logistics department or assigned.
• Support with developing and preparing complex databases, reports, and/or presentation material for the logistics unit.
• To enter data into spreadsheets from multiple sources, as well as verify input and calculations.
• Provide support in the maintenance of electronic filing system for administrative documentation that guarantees swift retrieval of requested documents.
• Ensure accuracy of all inventories.
• Maintain communication with warehouse staff to ensure proper working order.
• Create packing lists and update shipment information in the database.
• Organize files both manually and electronically.
• Ensure that the warehouse has sufficient space for outgoing deliveries.
• Ensure that all items are correctly numbered and tagged.
• Conduct safety procedures for outbound shipment vehicle.
• Manage warehouse security-related work such as preparing badges, passes.
• To provide administrative support to team including invoice, travel and accommodation arrangements, scheduling and organizing internal/external meetings and events, and setting up conference calling facilities.
• Maintaining electronic and hard copy filing system, making sure they are accurate and timely facilitate easily retrieval of information.
• To develop and carry out an efficient documentation and filing system for both paper and electronic records.
• To handle HR related issues (Iqama, medical insurance, leave application, etc.)
• Attending HR/Administration meeting as per schedule.
• Timely update all administration work to head office.
• Maintains and update database, supports large mailings and event correspondence.
• Maintains accurate calendars, schedules and key dates.
• Organizing travel and accommodation for staff and visitors.
• Maintains privacy of confidential records, correspondence and/or files.
• Answering incoming calls and dealing with email enquiries.
• Coordinating between staff personal to sub-contractor for smoothly running site activity.
• Managing transportation for work crew, office staff and higher management efficiently.
• In-charge of Work crew accommodation & food facility and generating timely report for head office.
• Handling office petty cash on daily basis.
• General office management such as ordering stationary.
• Monitor office supply levels, reorder when appropriate.
• Perform other work related secretarial or administrative as required.
• Proficient in Timekeeping and updating timesheet for payroll periodically.
• Handling HRMIS (Payroll) software efficiently.
• Assisting in the preparation of annual Audit.
Supervisory Control and Data Acquisition (SCADA).
Essential Duties and Responsibilities:
•Communicate locations of personnel, equipment, outage information and safety measures with internal and field personnel.
•Communicate member requests with appropriate internal and field personnel.
•Perform SCADA as required by line personnel.
•Administer SCADA and data collection functions.
•Utilize the SCADA to monitor system statistics in conjunction with System Operation Center functions.
•Responsible for following all cooperative safety policies and procedure.
Additional Duties and Responsibilities:
•Provide distribution automation programming support as needed.
•Assist in gathering information for reporting needs (board reports, departmental benchmarks, etc.)
•Dispatch outage and power quality calls to the appropriate internal and field personnel.
•Utilize my source applications to perform daily information activities.
•Perform other work-related activities as requested by Supervisor
Essential Duties and Responsibilities:
•Managing and preparing related documents for visa processing.
•Handling immigration concerns efficiently.
•Maintaining essential records and evaluating Accounts; Tracking expiry & renewing the same timely.
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