Financial Senior Accountant
American Express
Total years of experience :16 years, 0 Months
To Check and process receipts and payments, reconcile ledgers and accounts. Maintain effective records retrieval and retention system. Process settlement of GNICS journals and posting into general ledger. Prepare reports, statements and statistics and updates for management.
Receive check and process all expense claims and payments to contractors, vendors, suppliers, employees etc. Ensure that proper documentation, invoices, receipts and approvals are obtained. Prepare accounting vouchers, drafts, checks, transfers and payment vouchers. Obtain necessary approvals and input into the system by charging to respective accounts.
Post data entries and batches to the computer system ( SAP ) and records. Monitor general accounting movements and prepare statements and schedules to enter data into accounting computer system. Reconcile ledgers and accounts.
Prepares and maintain daily settlement with HQ relating to foreign card member spends and submit periodic reconciliation.
Obtains reviews and document direct debit forms and complaints from customers and forward them to concerned banks to ensure resolution and card member satisfaction.
Review and process membership rewards redemption request from customers and related accounting in general ledger. Ensure timely dispatch of the certificates. Process timely vendor payments and assist in reports, statements, statistics and update for management
Record journal vouchers in SAP and ensure numbers match with the overall report.
Assists in day to day related bank activities, and ensure paper work is submitted and recorded as
per the documentation policy
Prepares departmental reports of Accounting section timely and accurately to meet company and department requirements, policies and standards.
Complies with all relevant safety, quality and environmental procedures to ensure a safe and healthy work environment.
Performs other related duties or assignments as directed.
My responsibility at Administration Section is interacting/communicating with all utility
departments/companies in the Kingdom, such as:
Electricity Company,
Water company,
Telecommunication company
Gardening & Plantation company
Maintenance companies for office premises etc.
Establish and maintain contacts with all utilities companies.
Ensure uninterrupted service received from those companies.
Ensure to receive utility bills on a monthly basis except telecommunication, which is
once in two months.
Review bills, prepare statistical report, find out reasons for fluctuation of bills and obtain
approvals from the Head of Admin and Head of HR & Admin and send to Finance
Group for settlement.
Follow-up transactions until it paid. Keep copies of all paid invoices in the file.
Prepare “Personal Telephone Call Expense” by sending “Invoices” of their mobile
phones provided for business requirement and “Telephone Extension Call Report” generated from the IT Division, to the respective employees. Obtain their identified personal call expenses and send to HR to be deducted from the monthly payroll.
Employees receiving monthly “Communication allowance”, they either settle their telephone bills or full bill amount will be deducted from their monthly payroll.
Schedule training sessions based on the courses developed in-house and external courses (if necessary). Prepare training calendar for the next six months with the consultation of Head of Training and circulate to all employees.
Enroll and make arrangement to register at least 8 - 10 staff members for each course with the consultation of respective department heads.
Sending reminders to all participants a day or two prior to the course includes forwarding pre-course information to delegates and managers in advance. Ensure all participants attend training sessions with appropriate discipline.
Maintain effective e-data of all staff for their training achievements, needs and expectation. Maintain close communication and contact with all employees.
Responsible for preparing and arranging training room, venue, equipments, stationary, catering, etc.
Request and compile all delegates’ objectives in advance of training courses.
Maintain effective filing system for retaining training material and data of providers
including individual staff training files.
Print and distribute training support materials and handouts. Assist delegates during
training sessions.
Assist in training course set up and clear up before and after a training event.
Sending and receiving course evaluation (feedback) questionnaires following training
courses and compiling feedback for the training manager.
Recording all staff’s training attendance.
Collect training records and certificates of previous training or qualifications from
new hires for personnel files.
Print certificates of attendance for all delegates and distribute through their
department heads and copies to Personnel and Training files.
Identify training needs for policies, process knowledge, soft skills and coach the agents accordingly in order to minimize on call questions from agents. Formally hand over all training needs identified during the coaching sessions to training team and ensure follow through.
In charge of the documentations of applicants and other requirements of the company, like bank loan balances, as well as other lifestyle checks, including employees salaries, reference checks, among other.
The work responsibility hiring job applicants includes interviewing, administration of Employment Tests and other related, decides on immediate HR-related matters such making employment certificates and other government related-documents.
I also attend to problems of employees brought to my attention such as medical health insurance claims, family visa, exit and re-entry visa, and other related matters.
I also monitor my other employees in the HR Department and supervise that work is done such as file preparation, filing of employee’s files, enrollment of medical insurance, iqama acquisition and renewal, provisions of employees stuff, visa for consultants, monthly reports and commentaries, among many others.
Programming