Executive Secretary
Saudi Arabian Monetary Agency
Total years of experience :10 years, 3 Months
Provides executive-level administrative support to the Director and other VIP’s of the company
Performs various administrative and office support for multiple supervisors between all impacted departments to ensure proper communication, smooth work-flow and reporting practices
Organize special event details, travel visa arrangements, flights and hotel bookings, airport pick-ups and drop-offs, corporate agendas and special program itineraries for the foreign visitors of SAMA attending international conferences and meetings
Arrange and apply travel document visas for all the VIP’s and Directors for their business trips and pleasures outside the Kingdom of Saudi Arabia
Provides statistical information and other reports as requested considering a high level of confidentiality
Supervise the expiration of membership cards, passports, visas, ID’s, health insurance and driving license of the Director
Prepares, draft and edit business correspondence, memorandums and minutes of the meeting
Send out emails, memos and letters through fax
Performs a variety of net research functions that may use by the department
Monitors outgoing and incoming calls, take and relay messages, responds to requests for information; provides information or directs caller/visitor to appropriate individual;
File and retrieve corporate documents, records and reports in an organized and professional manner
Day to day reminders and follow-ups pertaining to the Director’s meeting schedules, and other on hold task
Takes photos during conferences, meetings and other important events and gatherings in the company
Performs related duties and responsibilities that may be assigned from time to time
Handled diversified accounts payable/receivable and expense control procedures including bank reconciliation and cash position receipts
Prepares timely and accurate month-end closing and financial reporting activities
Reconcile various expenditures reports to source documents; distribute and file financial documents and reports
Prepares/encodes accounts payable and journal voucher on an Epicor accounting software
Prepares monthly cash disbursement and receipt report (book and excel file)
Prepares schedule of withholding tax, payrolls, loan payables, premiums and contribution of employee in a monthly basis
Prepares monthly schedule of input tax for VAT declarations
Prepares monthly vehicle monitoring schedule for gasoline consumption
Prepares monthly depreciations of property plant and equipment
Performs related task that may arises from time to time
Handle a broad scope of internal processes encompassing the daily management billings, collection reconciliations, general ledger and month end closing with main focus on accounts receivables functions
Manage detail aging, commission, manual/computerized cash receipt journal, sales journal, executed and delegated data entry and order processing functions
Prepares routine entries in account receivables and posting financial transactions
Reconciles entries and internal ledgers to financial reporting system report
Prepares statement of accounts of all active and delinquent clients for monthly billings
Prepares collection report transactions on a daily and monthly basis
Key data and prepares batches for processing which involve sorting, alphabetizing and running tapes to verify cash accounts and totals
Assists the cahier to handle cash and cash related transactions, issue receipts, record and type money lists and balance cash fund
Enter cash transactions in ledgers and reconcile cash reports and prepare bank deposits
Attend client telephone calls queries, meet and greet visitors and agents, and assist in other clerical functions
Compute wages and deductions of daily employees and enter data into computers
Verify attendance, hours worked, pay adjustments and post information into designated records
Prepare purchasing, commissions and revolving fund vouchers for all payables
Prepares and assists in ordering, care, maintenance and utilization of department equipment, supplies and inventories
Maintained a comprehensive alpha-numeric filling of system contracts and ongoing inventory of office supplies and capital equipment
Performs miscellaneous job related duties assigned
Average student with passing grades
Highschool Level