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Basima Al Amin, Sr. Executive Administrative & HR

Basima Al Amin

Sr. Executive Administrative & HR·Trans Emirates Hospital Supplies

United Arab Emirates

Bachelor's degree, Administration-Online

Work experience

Total years of experience: 26 years, 1 months

Sr. Executive Administrative & HR

May 2016 - April 2024

Trans Emirates Hospital Supplies

Abu Dhabi, United Arab Emirates Hybrid

May 2016 - April 2024

• Successfully complete critical aspects of deliverables with hands on approach, including personal
correspondence and other tasks that facilitate the executives ability to effectively lead the company.
• Supervise and lead other administrative support staff.
• Provide a bridge for smooth communications between the executive office and internal departments.
• Research, priorities and follow up on incoming issues and concerns addressed to the executives,
including those of a sensitive or confident.
• Manage employees files, attendance, vacations.

Company industry:
Other Healthcare Services
Job role:
Human Resources and Recruitment

Sr. Executive Administrative Assistant

March 2010 - April 2016

E&C

Abu Dhabi, United Arab Emirates

March 2010 - April 2016

• Provide direct administrative support to the Integration Leader, travel arrangements, and expense
reports.
• Coordinate with the Management Office and other departments to facilitate smooth integration
processes.
• Plan and organize leadership meetings, and yearly calendar activities, ensuring seamless execution.
• Maintain and manage department materials, including organization charts and distribution lists,
Collaborate closely with team members and other Executive Assistants.

Company industry:
Business Consultancy Services
Job role:
Administration

CEO & HR / Sr. Administration Assistant

February 2006 - December 2009

Prime Holding. (Securities Brokerage)-

Abu Dhabi, United Arab Emirates

February 2006 - December 2009

• Manage CEO busy diary schedules and workloads.
• Maintain all CEO business contacts.
• Receive, filter and answer email and phone calls related to CEO.
• Self draft any required correspondence (Arabic, English).
• Maintain an organized filing system.
• Organize travel bookings of staff, CEO, and company guests.
• Prepare reports and presentations on Power point and Excel.
• Assist other Managers & Head of Depts for any required jobs.
• Manage other secretarial and organizational duties related to Personal Assistant
Sr. HR Assistant Duties:
• Report directly to the Group HR Manager.
• Assist HR Manager in Staff personal files.
• Issue Internal Memos.
• Update and maintain employees personal files.
• Maintain Employees daily attendance and vacations system.
• Follow up Employees Health / Life insurances.
• Conduct Interviews for lower and mid level posts.
• Ensuring that all departments are fully staffed with qualified personnel.
• Coordinate with department managers, ensuring that ongoing training are provided for employees,
matching their placement and service tasks.
• Handling staff appraisals performances.
• Insure that all staff is following UAE labor law and Company rules and regulations.

Company industry:
Financial Services

Spare Parts assistant Manager

October 2005 - January 2006

Emirates Motor Co. (Al Fahim Group)-

Abu Dhabi, United Arab Emirates

October 2005 - January 2006

• Maintaining the managers appointment schedule inside / outside office.
• Issue & Maintains records for all incoming / outgoing correspondence / letters / memos.
• Staff File Maintenance & Leave records.
• Prepare consolidated weekly reports for the department.
• Maintain departmental filing system in orderly and sufficient manner.
• Taking minutes of meetings if required.
• Organize business itineraries, travel arrangements, conferences, meetings and social functions.
• Help in Preparing proposals and presentations.
• Other related clerical / administrative duties as assigned by the manager.

Company industry:
Automotive Dealership & Distributor
Job role:
Management

Sr. Administration Assistant/QA Manager/Exhibition Coordinator

January 1998 - August 2005

Salem Freight International-

Abu Dhabi, United Arab Emirates

January 1998 - August 2005

• Handled all related and required work related to CEO, calls, meetings, travels, emails.
• Handled all related and required work as an Exhibition Coordinator, from following up in/out
shipments, cargo clearance/manifests and approvals, Exhibitors requirements, security & pass
approvals.
Sr. Administration Assistant
• In charge of following up staff training needs.
• Responsible for interviewing, and assigning staff.
• Ensure that all staff are complied with the UAE labour law, by following up their Visa, and labour
requirements.
• Maintaining and updating staff personal files.
• Drafting memorandums.
• Keeping track of staff Attendance.
• In charge of issuing Security passes to staff for Oil field & Petrol companies.
• Providing all necessary requirements and information for the branch offices.
Quality Assurance & OHS Manager
• Arrange Auditing plans of Internal Quality System to verify whether quality activities comply with the
planned arrangement and to determine effectiveness of the Quality System in the company.
• Insure that sufficient number of trained & skills personnel are available to attain and maintain the
quality procedures.
• Responsible of receiving and clarifying customer complaint, and making sure to take the appropriate
corrective and preventive action.
• Scheduling and Maintaining the Management review meeting minutes.
• Responsible of updating the Company Quality Manual.
• Establish OH & S management system in accordance OHSAS 18001
• Ensure that the OH&S system is properly implemented and performing to requirements in all locations
and spheres of operation within the organization.
• Ensuring that reports on the performance of the OH&S are presented to top management for review
and basis for improvement.
• Ensure that OH&&S Policy & Objectives are communicated to all concerned.
• Maintaining OHSAS 18001 System and Certification.
• Establishment & maintenance of process for communication regarding effectiveness of OH&S system.
• Responsible of Management of OH&S Audits.
• Conducting Training pertaining to OH&S.

Company industry:
Shipping

Education

Corllins University

June 2010

June 2010

Bachelor's degree, Administration-Online

United States

course

May 2002

May 2002

High school or equivalent, occupational health and safety

United Arab Emirates

course

April 2002

April 2002

High school or equivalent, Exhibition & Cargo Management

Türkiye

course

November 2000

November 2000

High school or equivalent, basic business management

Switzerland

Abu Dhabi educational institute

August 1998

August 1998

High school or equivalent, administration and executive assistant

United Arab Emirates

Skills

ADMINISTRATIVE SUPPORT
Intermediate
ADMINISTRATIVE SUPPORT
Intermediate
COMMUNICATIONS
Intermediate
COMMUNICATIONS
Intermediate
CREATIVITY
Intermediate
CREATIVITY
Intermediate
DATA MANAGEMENT
Intermediate
DATA MANAGEMENT
Intermediate
DETAIL ORIENTED
Intermediate
DETAIL ORIENTED
Intermediate
EMAIL MANAGEMENT
Intermediate
EMAIL MANAGEMENT
Intermediate
JOB INTERVIEWS
Intermediate
JOB INTERVIEWS
Intermediate
QUALITY MANAGEMENT
Intermediate
QUALITY MANAGEMENT
Intermediate
STREAMLINING
Intermediate
STREAMLINING
Intermediate
TIME MANAGEMENT
Intermediate
TIME MANAGEMENT
Intermediate

Languages

Arabic
Native Speaker
English
Expert

Training and Certifications

Certifications
Admin & Exec Assistant
Certification / Course / Occupational Health and Safety (ISO / OHSAS 18001 System)-Abu
Certification/Course/ Freight forwarding handling
Certification/Course/ Exhibition & Cargo Management
Certification/Course/ Basic Business Management