Basma AlSaqa

Responsible for managing and work execution for office of Deputy Chairman
Manage the Deputy Chairman’s calendar, meetings and arrange travel bookings and arrangements
Arranging and assisting for Board Meetings and preparation of the documentations in compliance with Ministry requirements and Commercial Companies’ Law.
Follow-up for financial activities such as Costing, Budgeting, Insurance with Senior Finance Managers and Senior Managers of the company.
Follow-up for executive and legal matters related to company’s branches affiliates outside Kuwait.
Manage legal issues pertaining to company by liaising with company’s external lawyers.

• Follow up for financial activities with Finance Managers and Senior Managers of the company as per below:
o Costing, Budgeting, Insurance and ad hoc work
o preparing bank transfer letters to KSA and UAE
o UAE and KSA ending year documents (internal and external to auditors)
o Confirmation letters to customers

• Legal Operation Management
o Manage legal issues pertaining to company by liaising with external lawyers.
o Follow up regarding companys legal documents with Kuwait chamber of commerce, embassies and required attestations

• HR Operation Management
o Handling all HR work related to KSA and UAE
o Follow up with Personnel department regarding IDs, passports, visits
o Maintain data base of Contacts
o Insurance related work:
 Preparing claim forms,
 Follow up regarding refund for patients and
 Issues related to coverage/insurance policy

Worked with EVP and investment team to establish proper office work flow for the department. This involved, tacking of deal flow, creation of forms for different level of credit approval and establishment of proper filing system as per functional requirement.
Support role to EVP and investment team in managing daily work flow, schedules and coordinated meetings.
Support role to team members in HR and administrative issues.
Prepared agendas for strategy/business meetings and attended meetings to ensure that all concerned topics are covered-up.
Provided back office support to Sukuk issue by Amar for its clients; work involved BOT contracts, liaising with lawyers and clients


o Support role to EVP, Investments in managing daily work flow, schedule / coordinate in meetings (Online or onsite).

o Support role to team members in HR and administrative issues.

o Prepare agendas with for strategy/business meetings and attending meetings to ensure that all the concerned topics are covered up.

• Back office Support role for Sukuk issue: Worked under guidance of EVP to provide back office support for sukuk issue by Amar for its client. Work involved management of BOT contracts, liaising with lawyers, Clearing agents and clients.

• Development and management of Investor database: Worked with analyst to make detailed list of institutional and individual investors. This helped division to target investors for its funds and private placement. Coordinated with EVP of division to arrange investor meetings for the department.

• Editing of private placement memorandum: Worked with Investment manager to prepare Arabic copy of private equity offerings. This project helped me to understand different legal and operational aspect of an Investment Deal.

Worked under guidance of Regional Manager to contact and establish relations with original equipment manufacturer (OEM). This was instrumental in increasing market reach and developing business in Middle East.
Drafted and prepared internal and external correspondences, spreadsheets and other business documents such as agencies. LCs, banking and joint venture agreements.
Coordinated between the team, consultants and branch offices. Scheduled meetings and notified the concerned parties.

• Support Role to Ambassador: Worked with Malaysian ambassador to assist him in his day to day work of managing different responsibilities like necessary documentation, correspondence and any other requirements as requested

• Operation Management: Worked with embassy team to support activities like

o Understanding Inquiries from different stakeholders and liaise with Malaysian Foreign Ministry to resolve it.

o Providing visa information to visitors and checked visa documents for completion

o Coordinating with other embassies and arranging different functions like National Day, Open House and other important gatherings as requested.

Arranged correspondences with different parties for queries and scheduling appointments and meetings.
Completed monthly progress reports of the center and presented them to Board Members
Coordinated AWARE activities with local media to promote vision and mission.
Attended Board of Trustees meetings to follow-up the agenda and minutes of meetings.


o Compilation of monthly progress reports of the center and present it to the board members

o Coordinate AWARE activities with local media to promote the vision and mission of the center

o Attend board of trustees meeting to follow up the agenda and document minutes of the meeting