Procurement Logistics Assistant
UNRWA
مجموع سنوات الخبرة :21 years, 5 أشهر
1- Working to find the most cost-effective deals on goods and services for the refugees and the organization benefits.
2- Analyzing sales figures and inventory levels for current stock to determine what products should be purchased.
3- Seeking both domestic and international suppliers to find the best deals.
4- Following up and tracking developments that may affect the supply or demand of certain goods, and maintain solid technical knowledge of the product or services that might be need to purchase.
5- Preparing and managing Service Contracts with approved suppliers
6- Work with suppliers to negotiate contracts and oversee their execution.
1- Ensuring and tracking the supply/logistics management
systems and working procedures through a daily update of
current work flow.
2- Drafts bid invitations, analysing bids, recommending most
economic procurement source, maintains accurate and
up-to-date records, including bids and offers received from
suppliers.
3- Participating within a team for the sake of market research to
obtain market information including acceptable and potential
suppliers and establishing upto date supplier data base.
4- Preparing submissions, reporting, drafting letters and
statistics related to my function.
5- Preparing and managing Service Contracts with approved
suppliers.
6- Creating and maintaining archived records and soft copies for
al related working process documents.
7- Performs such other duties as may be assigned.
1- Working for UNRWA: (2010 - Present)
(United Nations Relief and Works Agency) Head Quarter Amman- Jordan .in the field of Supply; Procurement and Logistics division/ Transport & Logistics
Services Dept. under the post of Procurement Logistics Assistant, started on ( 24/10/2010 till current ).
Duties at UNRWA:
- Receives, records, plans and process approved requests for purchasing and sale of supplies and equipment.
- Drafts bid invitations, analyses bids, recommends most economic procurement source, raises purchase orders, maintains accurate and up-to- date records, including bids and offers received from suppliers, ensures confidentiality of offers, and advises users on expected arrival of supplies.
- Undertakes market research to obtain market information including acceptable suppliers. Advises supervisors on availability of goods and price trends, and on more economic alternatives available in the local market.
- Follows up on deliveries with suppliers and the application of provisions of purchase contract(s).
- Maintains the Field register of approved suppliers, evaluates performance of local suppliers, and recommends additions or deletion of suppliers as may be justified, and ensures confidentiality of information.
- Checks supplier's claims and invoices before they are passed for payment and liaises with finance staff as necessary.
- Prepares submissions, reports, drafts letters, statistics related to my function, and dispatches documents to ISO as required.
- Performs such other duties as may be assigned.
- Hired and employed by the ENS- Abu Dhabi, Muhammad Ben Zayed City, under the post of Purchasing administrative started on June 15th, 2008. Moved to manage the Human Resources Dept.
- Total branches of ENS are 11 ( 4 schools in Muhammad Ben Zayed City,
3 in Abu-Dhabi and 4 in Al-Ain.
Reporting to the Administrative and Finance Manager.
- Supervising, interviewing and selecting candidates for employment process.
- Setting up internal rules and regulations when required and upon necessaries.
- Providing administrative support for payroll.
- Following up with the updated info. Including offer letters, contracts and confirmation letter. In addition to details related to Academic and Administrative staff.
- Following up on employees’ medical insurance procedures.
- Supervising recruiting and travel arrangements for the Board committee.
- Assessing vacancies and updating vacant posts for 10 schools ( 4 schools in Muhammad Ben Zayed City,
3 schools in Abu-Dhabi, and 4 schools in Al-Ain City ).
- Supervising the Public Relations Dept. and the Housing Dept. and receiving reports from the mentioned departments' staff.
Resigned dated on 14/06/2009.
( More details about my last job will be upon request ).
Duties at UNRWA;
- Monitor and ensure effective execution of all steps of procurement process.
- Conduct negotiations with vendors on key supply and payment terms.
- Approve all major communications to vendors.
- Prepare documents / reports to support Procurement committee decisions.
- Take feedback from procurement committee and implement relevant changes.
- Monitor execution of vendor contract and provide feedback to vendor.
- Monitor and ensure all procurements are conducted in an ethical manner.
- Work closely with legal terms to ensure all contracts are properly documented and comply with legal requirements.
- Prepare relevant Logistics docu mentation, records of inventory, direct charge items, related activities and control movement of items.
- Coordinating port operations with the Five UNRWA’s fields of operations .
- Auditing the inspection results of the shipments at port of loading and port of discharge and comparing them to be with accordance to the International Standards.
-Assist in marketing research for local purchases or making local purchases.
NOTICE:
working with UNRWA ( United Nations Relief and Works Agency)
under the post of Procurement Logistics clerk
but, acting as a Logistics assistant, has developed my skills and experiences to vast
my supervision to regional where we control movements of several shipments from
all over the world to be delivered to the Palestine refugees in Five
fields of operations such as Jordan, Syria, Lebanon, Gaza and West Bank.
Note:
1- Materials and Supply chain Management / Course ( Dec., 2006 )
2- PIMS ( Procurement and Inventory Management Sysytem ) Refreshing course. / ( Mar., 2008 )
- My working experiences in the shipping and Logistics were side by side for
7 years ( 4 years were at the American Jordanian company for Apparel- ( JORDACHE ) And ( 3 Years acting as a Logistics assistant at UNRWA-United Nations for Relief and Works Agency ).
- Responsible and in charge of handling the Import & Export section in the company such as Sea freight, Air freight, land freight.
- In charge of preparing and coordinating the operation of logistics of the shipping section and acting as a port operation officer.
- Manage and control the shipment, storage and distribution activities.
- Responsible for Bookings on vessels and issuing Bills of Lading for the shipments.
- Coordinates with concerned departments the facilitation of the logistics process.
- Manage logistics and Packing team.
- A coordinator with World shipping agencies (Maersk Sealand, APL, PIL, China Shipping, MSC etc…)
NOTICE:
- Joining the American Jordanian company for Apparel, ( known as its World trade Mark : JORDACHE ) for manufacturing Jean, located in ( Qualifying Industrial
Zone - Al-Ramtha, Jordan ) in 2001 till 2005 as an assistant shipping manager has given me the experience in dealing and supervising the export and import procedures
due to the specialty of the company in manufacturing and trading deals with trade marks and shipping process. Therefore, i had to keep coordinating with some of the
World shipping lines agents ( Maersk sealand, PIL, APL, Evergreen, Zim line and others ) to facilitate bookings and other marines issues including, Air and in land freights. )
-Having worked under this post for four years has earns me more experience in the Logistics works where i had to be in charge of coordinating the Logistics duties within the region of Jordan and with some close countries to the Jordanian border coordinate and facilitate Trucks and goods crossing movements from Jordan to borders countries through export and import operations.
- Moreover, part of my duties was to make sure and inspect the received goods to be in accordance with the company’s criteria and matching the requested purchased material as well.
Strategic procurement
BSc, GPA 3.15...V.Good.
