office manager
M Law firm
مجموع سنوات الخبرة :11 years, 0 أشهر
• Updating and maintaining our applicant tracking system.
• Answer and direct phone calls to appropriate parties or take messages
• Attend meetings to record minutes
• Conduct research, compile data, and prepare papers for consideration and presentation by executives, committees and boards of directors
• File and retrieve corporate documents, records, and reports
• Enter law cases to and into Salah Aljassem system
• Make travel arrangements for executives
• Open, sort, and distribute incoming correspondence, including faxes and email
• Perform general office duties, such as ordering supplies, maintaining records management database systems, and performing basic bookkeeping work
• Read and analyze incoming memos, submissions, and reports to determine their significance and plan their distribution.
• Monthly Payroll, attendance, Leaves.
• Renew Residency for employees.
• Perform daily payroll department operation such as reconcile transactions, attendance with interface, and submitting overtime and deduction as per their attendance.
• Allocating manpower to branches to make sure that all staff are rotating in all branches.
• Solving problem with Employees at work and assurance of their accommodation.
• Follow up with new employee, giving training, and give organizational welcoming and introductions.
• Monitoring staff performance and daily appraisal to choice the employee of the week or of the month.
• Updating and maintaining our applicant tracking system.
• Attend career fairs and college recruiting events for recruiting and company recognition.
• Research and recommend new sources for active and passive candidate recruiting.
• Maintain regular follow-up with managers to get updates on their staffing needs, feedback on candidate interviews as well as the quality of candidate referrals; make the appropriate adjustments.
• Prepare job offer letters as requested by hiring managers.
• Monitoring all companies license, and Renewal employees municipality health card, residency, and governmental health insurance.
• Identify staff vacancies and recruit, interview and select applicants
• Perform difficult staffing duties, refereeing disputes, firing employees.
• Plan and conduct new employee orientation to foster positive attitude toward organizational
objectives
• Plan, direct, supervise, and coordinate work activities of subordinates and staff relating to
employment, compensation, labor relations, and employee relations
• Plan, organize, direct, control or coordinate the personnel, training, or labor relations
activities of an organization
• Serve as a link between management and employees by handling questions, interpreting
and administering contracts and helping resolve work-related problems.
• Skilled in attracting the most qualified employees and matching them to jobs for which they
are well suited.
• Handling salary negotiations, payroll system and compensation administration.
• Conducting managerial and technical trainings to enhance the managerial and soft skills of
the employees.
• Provided Human Resources services and support to managers and division heads,
assisting them to achieve divisional goals and objectives through strategic people Page 1
management
• Ensure the relevant HR database is up to date, accurate and complies with relevant
legislation.
• Handle maternity, paternity, adoption annual leave process and queries.
• Process payroll such as salaries, overtime-(regular, Fridays, and public holidays),
deductions, attendants sheets.
• Record and arrange all employees records and save them in folder.
• Sending and saving all internal/external memorandum concern personnel management
after certified by top management.
• Prepare all residency for new employees and renewal residency for existing employees
before expiry.
• Prepare the work permit for new/existing employees.
• Issuing and monitoring commercial license, residencies, and work permit and pay its fees
through representative.
Accountant Responsibilities:
• Building and developing relationships with clients to effectively manage client collections and informing them of payment terms, promptly notifying clients of any outstanding balances
• Supervising all month-end accounting procedures including the preparation and entry of journal entries for Accounts Payable, Accounts Receivable, Payroll, Personnel and General Ledger computer systems
• Reviewing and checking statements and receivables as well as all auditing all operative processes
• Investigating settlement/credit standing of clients and arranging terms of payments; reviewing payment records and verifying settlements or outstanding accounts
• Achieving all outstanding amounts and clearing all debits in accounts receivables
HR Administrative responsibilities:
• Competent diary management, arranging luncheons, dinners and functions as well as liaising with travel agencies in order to book travel tickets and accommodation for CEO and senior management
• Coordinating executives’ meetings by efficiently preparing meeting agendas and minutes as required and organizing overseas conference calls
• Undertaking executive secretarial duties including effectively managing all internal communications, compiling circular memoranda and company letters, answering telephones, managing incoming and outgoing faxes, emails and letters, and organizing the general filing system
• Maintaining all client files and employee files, ensuring data protection and confidentiality is safeguarded
• Ensuring completion of regular safety inspections of office areas and equipment and providing assurances that all risk management practices are in compliance with district safety rules and procedures
• Competently managing resources, including overseeing the appointment and retention of staff and conducting appraisals to inform professional development and training needs
Other task responsibilities:
• Playing a pivotal role managing the connection between the company and other lawyers’ offices, including organizing Managing Director meetings, appointments, and business meetings
• Ensuring compliance with all various legal requirements and reviewing the company’s contracts and agreements with other clients
• Maintaining productive relationships with external legal firms and consultants in order to secure timely and effective legal assistance
• Reviewing outgoing correspondence containing legal information and taking advice regarding content from external counsel as required
• Efficiently preparing documents related to the company’s legal cases and following cases with legal firms to ensure the company receives the best advice
• Liaising with company’s lawyers for all legal suits raised by or against the company and pursuing legal and collection firms in order to retrieve company’s assets and rights from offending clients.
• Playing a pivotal role in managing the accounts of 4 different subsidiaries including inter-company accounts
• Overseeing all aspects of the accounting life-cycle from the preparation of daily cash statements and CPS’s to preparing and reviewing monthly reconciliation’s of revenue and cash activities
• Responsible for reconciling various accounts, preparing monthly journal entries and supporting documents
• Accountable for preparing, entering and signing off the payroll including overtime and deductions and leaves
• Handling all incoming and outgoing email communications relating to shipments, making wire transfers to different accounts for suppliers and preparing costing’s for imported items and local / foreign purchases
• Signing off L/Cs & APNs, Journal Vouchers, Cash and Bank Payment Vouchers, Receipt Vouchers & Customer Return Voucher sales & sales returns
• Working directly with the Chief Finance Manager and other accounts staff, and taking a lead role in the development of junior accounts staff
• Persuading creditors t9o pay their debts either in full or organizing a mutually beneficial monthly / weekly settlement figure
• Reviewing all data and expenses as well as approving and issuing cash transactions
Distinguish honor list by semester 4/4 GPA