Senior Accountant
RNZ International FZE
مجموع سنوات الخبرة :23 years, 1 أشهر
• Validate local and international invoices, validate payment request and sent to COO and MD for payment approval.
• Handling local and international payment to vendors / suppliers
• Posting of suppliers invoices and payments in Tally
• Posting of journal vouchers for manufacturing transactions (Sales Invoices, BOM, Stock Transfer)
• Posting of bank transactions (LC & Bank Charges)
• Checked out bank balances AED & USD (SCB, HSBC, ENBD) and prepared daily bank balances report and sent to COO & MD
• Create daily production report (out of daily production log sheet) and sent to COO and MD
• Update month end schedules (Prepayments, Accruals, Shareholders Account, Inter Company Balances & Bank Reconciliation) and pass all needed entries for month end closing.
• Checked Trial Balance for completeness of entries and any abnormal balances.
• Prepared Weekly Cash Flow report and submit to COO & MD
• Handled & managed Petty Cash Fund and submit weekly report to MD cc’d to COO
• Prepared weekly summarized report for Issued (waiting for bank clearance) & Unissued Cheques, Customer Received PDC and submit to COO & MD
• Prepared monthly Production Output & Production Cost Report with graph analysis and submit to MD cc’d to COO.
• Perform ISO audit (Sales & Customer Survey Procedure) and submit ISO Audit Report bi-yearly
• Computed Debit Note amount for claim to international suppliers and Credit Note amount for claim by customer
• Handles International Purchasing while the person in charge is on vacation.
Finance Functions
• Recording of day to day transaction and handling of collections and payments to third parties
• Ensure completeness of monthly SGA expenses for cost recharged and prepares Invoice to be sent to head office.
• Preparation of Balance Sheet Account Schedule, Reconciliation & Analysis and handling Inter-company transaction and reconciliation.
• Performs month end closing/year end closing and passing of journal entries, accruals & prepayments
• Monthly presentation of Financial Statement with the company Controller and any variances in the Budget vs Actual were highlighted and discuss immediately with the Management.
• Coordination with internal / external Auditors for year-end audit.
• Coordination with banks and resolving any issues.
• Prepare and coordinate operational budget and annual plan for Dubai Office
• Preparation of monthly financial statement for 2 entities and reporting for consolidation at group level / KPI monthly review.
Administrative Function
• Manage overall office administration and liaising with DMCC Authority for visa/work permit application, license renewal, company web portal management and office supplies.
• Support to Regional VP in terms of calendar management, travel coordination, preparation of expense claims, meeting arrangement and liaise with company head office and product groups businesses in Europe, Canada, Australia and others.
• Travel / Visa/ Hotel arrangement for senior executives and guests into the MENA region.
• Prepares formal letters and agenda/correspondence.
Accounts Payable Functions
• Validate and ensures 3-way matching between Purchase Order, Packing Slip and Vendor’s invoice in the PO System.
• Check mathematical correctness of the invoice, obtain appropriate approval to process the payment of Supplier’s and prepares payments on a weekly basis or as needed through Telegraphic Transfers and posting to GL Account.
• Maintain close coordination with Operations regarding vendor’s invoice payment issues, queries, unit price variance and goods in transit.
• Reconciles with Supplier’s to ensure balances were matched against records
• Validate employee’s expense claims against company’s policies and check mathematical accuracy, obtain approval and process the payment.
• Maintain all accounts payable reports, vendor invoices and corporate accounts payable files.
• Handles Intercompany transactions (Payments, Collections & Reconciliation).
Accounts Receivable Functions
• Sending constant reminders through email and telephone calls regarding collection of Customer’s due for payment.
• Process and posts daily incoming wire transfers to the appropriate customer accounts and invoices, ensuring reconciliation of the batch.
• Analyze customer accounts at the time of application for any skipped, partial payments or customer errors. Contact or send email to customers immediately to resolve any remittance discrepancies.
• Prepare monthly accounts receivable reporting including analysis of day sales outstanding and bad debts reserves.
• Interface with Internal Customer Service, Sales and senior level management in communicating and resolving collection issues.
General Accounting Functions
• Prepares Accruals and Prepayments (JV and Schedules).
• Prepares Cash Flows & Bank Reconciliation.
• Performs Month End Closing up to Trial Balance.
• Validates and prepares Fixed Assets Schedule.
• Prepares & Reconcile monthly Balance Sheet Accounts Schedules.
• Assists in Yearly Audit and answer’s some of Auditor’s queries.
• Handles Petty Cash.
• Daily monitoring of attendance and updates Staff leave balances.
• Always ensures that processed performs (AP, AR & GL) were under SOX Compliance.
• Monthly review of KPI and ensure that process performance are within effective and efficient control.
KEY ACCOMPLISHMENTS
Timely processed all vendor’s/providers invoices, employee expense claims and monthly reports.
Researched invoice issues & resolved problems for vendors & buyers and kept reconciled balances monthly.
Consolidated invoices and reduced volume of manually keyed in invoices w/buyers.
Tracked & resolved pricing & quantity errors by reviewing reports from Operations.
Tracked, resolved & collected 2008 to 2011 invoices with unpaid issues with the Customers.
Tracked & resolved Customer’s queries related to invoices and Statement of Accounts.
Increased Collection speed by constant sending of reminders through email and telephone follow up.
Completed journal entries, accruals, general ledgers, trial balances, and month and year end closings.
Performed monthly Balance Sheets reconciliations.
Managed annual statutory audit requirements which relates to accounts payable, accounts receivable.
• Validates supplier’s Invoices against Contracts/PO’s
• Review and summarizes credit terms from the Supplier
• Reconciliation of Supplier’s Statement of Accounts against records
• Answer’s Supplier’s queries/follow-ups
• Prepares/updates AP Transaction Listing
• Prepares AP Schedules (Aging of AP, Summary of New Invoices Received, Unreleased Cheques)
• Handling of Petty Cash Transactions
• Prepare payments and releasing of cheques to Supplier
• Bank Reconciliation
• Prepares Cash flows
• Preparation/coordination of LPO’s to Suppliers, process payments and reconciliation with Supplier’s.
• Checking/Validation of Supplier’s invoice against Purchase Order/Contracts.
• Prepares Invoice as per contract/percentage of completion report/GM’s Instructions.
• Follow-up/Collection of payments from Customers and reconciles record’s with Customer’s.
• Maintain and update entries made in Peachtree Accounting System.
• Prepares correspondence and coordination with banks (Letter of Bank Guarantee, Application for Credit facility, Letter of Credit, Bill of Exchange).
• Prepares Financial Statement and other schedules that will be needed by Auditors.
• Performs Inventory counting.
• Closing of Books at fiscal year and Liaise with the Auditor.
• Project costing and monitoring with Gross Profit Analysis.
• Handling payroll and other administrative functions.
KEY ACCOMPLISHMENTS
Created and developed format such as Purchase Order, Sales Invoice, Statement of Customer’s Account and Receipt in Peach Tree Accounting System.
Full implementation and use of Peach Tree Accounting System.
Furnished and submitted application for ATS membership and authorization to ADMA and ADNOC to do onshore and offshore business with Oil and Gas companies.
My main responsibility is to ensure quality and timely submission of Financial Statement per Store to CFO, Division and Unit Managers. Some of my responsibility also includes but not limited to:
Preparation of Comparative FS with Analysis
Preparation of FC2 Financial Statement (Parent and Subsidiaries side)
Preparation of FC1 Financial Statement
Conducts quarterly presentation of Financial Statement to Franchise owners and answer some queries that may arise after presentation.
Coordinate and to ensure with the Field Consultant that Franchise issues/queries are properly delegated to different divisions/sections.
Ensure that payments such as Royalty Payable to Seven Eleven Inc., Franchisee’s weekly drawing, Released of Franchise Holding Account Balance, Shares of FC2 and utilities of Franchise Stores were made on time.
KEY ACCOMPLISHMENTS
A head of time submission of Comparative Financial Statement thereby helpful in making Management decisions.
Created a Report Format such as Financial Statement Consolidated and Financial Statement per Store in Oracle GL Module.
Maintain harmonious relationship with Franchise owners and give them advice regarding bookkeeping and other matters related to Store Accounting.
My main responsibility is to ensure that requirements and reports needed in the preparation of monthly Financial Statements are submitted on time. Some of my responsibility also includes but not limited to:
Upload and validates data from the database and distributing uploaded data to my team.
Preparation of Reports with analysis such as Inventory Variation Reports and Bad Merchandise Reports
Team Leader Handling Central Region, head/help/assist my team in validation of Cash Reports and Receiving Log.
Consolidate and Finalize Merchandise Report (Sales Report from various Stores) at month end closing.
Preparation of Product Movement Report with Analysis
1991 to October 1995- Bachelor of Science in Accountancy- University of the East-Philippines