Admin. Assistant
koc
Total years of experience :7 years, 10 Months
all office routine work
Al Sayer International Group Co.WLL. - Kuwait December 2008 till July 11 2013
Administration Assistant
Organize and arrange incoming accounting documents and records.
Record financial transactions in General ledgers, Sub ledgers and in subsystems.
Prepare reconciliations and process payments.
Prepare preparatory work schedule, such as billing summary, petty cash summary and pending jobs, for Monthly and annual accounts closing.
Receive phone calls and direct to appropriate person.
Ensure that payments are deposited into bank
Ensure the deliver of monthly Client Invoices and relevant supporting documents to the Customers on time.
File documents in files and retrieve them when needed.
Create and send various requests on behalf of the Department employees.
Ensure that petty cash float amount under his/her responsibility is accounted by balance cash and petty cash voucher pending.
Coordinating messenger's workflow.
Maintaining the inventory of stationary and request for new item when required.
Assisting Finance Manager in the finance and admin functions of the company.
Perform other related duties as requested by Management.
Opening new jobs for Design requests from Client Service.
Projacs Limited - Kuwait |Nov 2007 till November 2008
Executive Secretary
Answers and screens telephone calls and relays telephone messages for the staff in a complete and timely manner.
Greeting visitors and directing visitors to various site offices
Takes meeting minutes at staff meetings and at other meetings, prepares draft, verifies accuracy and distributes.
Prepares, formats documents, meeting minutes, reports and specifications.
Creates files for various projects. Provides document control for files, and maintains design and construction records including: correspondence, agreements, design documents, submittals, contract changes, daily reports,
Performs internet and other technical research tasks, as assigned.
Arranges meetings, schedules locations, coordinates time with listed attendees, arranges refreshments and special equipment as needed.
Inventories and orders office supplies.
Screens, sorts, date-stamps and distributes mail, check-list and various other electrical, mechanical reports.
Maintains daily office meeting schedule for supervisor's calendar, as needed, and coordinates appointments.
➢ Bonyan Design Consulting Architects, Planners & Engineers.- Kuwait (Sept 2006 - Oct 07)
Executive Secretary (United Nations House Project) Project Value - KD 10 Million.
Drafting correspondences and letter for the Managing Director.
Responsible for maintaining the MIS LOG for the site office.
Preparing Monthly Reports for the Project to be submitted to the Client.
Handling correspondences between the Site office and the Head office.
Responsible for maintaining a unique Filing System for the site office.
Preparing letters and other correspondences drafted by the Resident Engineer and other Engineer's in the site office.
➢ Bachelors of Business Administration from Sikkim Manipal University ➢ Higher Secondary School Certificate Passed Higher Secondary Examinations through CBSE board India, in April 2007 securing First Class from Kuwait Educational Center.
➢ Secondary School Certificate Secondary School Certificate affiliated to United Indian School {CBSE Board} in the Academic year 2004, securing First Class - United Indian School, Kuwait.