Document Controller
Abu Dhabi Ports
مجموع سنوات الخبرة :26 years, 7 أشهر
Responsible for controlling, logging, distribution of commercial and contractual, engineering and operations documents.
Ensures that the procedure for Document and Data Control are established, effectively implemented, and maintained.
Interface with Engineering, Procurement/Contracts, Corporate, Construction and Project Management.
Examines all technical documents such as engineering support document or deliverables like material submittals, drawings to verify completeness and accuracy of data.
Ensures that all aspects of documentations are effectively controlled and categorized.
Responsible for logging, distribution and monitoring of submittals, commercial (Invoices, Change Order, Change Notice and Variation Order), prequalification, shop drawings, specifications, material submittals, request for inspection, and correspondence for Project, Contracts and Corporate Support Department/Engineering and Projects Unit/Project Controls and Ports Operation using Universal Content Management (UCM).
Ensures all technical documents are stored properly and creates efficient data storage/filing systems.
Ensures that high level of customer service is maintained at all times.
Tracking of projects outstanding documents.
Distributing documents in accordance with project document Distribution Matrix.
Coordinate with the Stakeholders, Contractor for the submission of documents.
Maintaining Archiving Storage as projects are completed for future reference.
Assisting in developing Document Archiving System to coordinate, file, and retrieve all project documents in an efficient manner.
Monitoring of all incoming documents thru e-rooms.
Maintain / improve the existing computerized system.
Uploading technical documents into EDMS by using Docloader.
Responsible for Final Hand-over Documentation.
Checking and monitoring of all in-house submittals in Universal Content Management (UCM).
Preparing transmittals for all outgoing documents.
Maintain a log for all incoming / outgoing documents.
Issue drawings and documents with proper transmittals and registers.
Arranging, printing of large documents and deliverables.
Record all incoming and outgoing transmittals, submittals, and reports.
Maintain current drawings sets for engineers and architects and ensure superseded drawings identified and filed.
Maintain NCR, RFI and submittal registers.
Record all incoming and outgoing RFI's and submittals, and monitor the response times using PRIMAVERA EXPEDITION SYSTEM.
Assist and stand in for Administrative assistants as required.
Uploading and downloading documents from FTP sites.
Manage all project Official Documentation (includes engineering/technical, correspondence, project management - commercial, legal).
Ensures documents are filed consistently in the Project’s Document Management System.
Implement, update and manage company document control Processes, Procedures and Specifications with latest revision.
Electronic - transmission of document, in accordance to project distribution system.
Document classification, sorting, filing, archiving and retrieval of document in accordance to project document indexing and filing system.
Maintain / improve the existing computerized system.
Contract Packages Involve:
- Passenger Terminal Complex
- Airline Support Facilities
- Passenger Terminal Foundation
- Dredging & Reclamation
- Project Security
Project Document Controller
Responsible/Maintaining for document control management system (e.g. design and construction drawings, tender drawing, specification, submittal package, correspondences, etc) by using Infoworks 3.04.
Manage all project Official Documentation (includes engineering/technical, correspondence, project management - commercial, legal).
Manages transfer of correspondence Between Company and Contractor.
Ensures documents are filed consistently in the Project’s Document Management System.
Ensures the all technical documents are stored properly and creates efficient data storage/filing systems. Develops and maintains an up to date efficient systems.
Uploading all shop drawings, specification, all engineering support documents into Infoworks by using Docloader.
Provided support to project engineering management team with regard to technical document management.
Responsible for Final Hand-over Documentation.
Coordinate to the Contractor for the submission of certain documents.
Perform physical distribution of paper documents both on and outside project offices.
Ensures that all aspects of documentations are effectively controlled and categorized i.e. design documentations, communications and technical documentations, quality records, etc.
Convert hard copy documents into Acrobat (PDF) or JPG or TIFF formats in order to transmit them to the users.
Responsible for data entry of all engineering support documents and ensure the correct revision and location of documents into their designated electronic folders.
Operate digital scanners, printers/copiers.
Maintain / improve the existing computerized system.
Responsible for processing and updating of technical documents (e.g. design and construction drawings, tender drawing, specification, engineering instruction, pre-qualification, submittal package, correspondences, tender documents, etc) by using PRIMAVERA EXPEDITION SYSTEM.
Ensures that the procedure for Document and Data Control and Control of Quality Records are established, effectively implemented, and maintained.
Responsible for the reproduction, issuance, retrieval, archival, and obsoleting of controlled documents.
Responsible for maintenance and archival of quality records (DCC and Management) and maintenance of all master copies documents and controlled specifications and drawings.
Coordinate with other departments for any document and data control issues.
Makes sure that controlled copies of latest approved documents and drawings are given to the appropriate staff, Contractors and suppliers as applicable.
Ensure that the document control function is being performed in accordance with the procedures and in a timely manner.
Maintain / improve the existing computerized system.
Ensures that all aspects of documentations are effectively controlled and categorized.
Distributing documents in accordance with project document distribution matrix.
Ensures that the procedure for Document and Data Control and Control of Quality Records are established, effectively implemented, and maintained.
Responsible for the reproduction, issuance, retrieval, archival, and obsoleting of controlled documents.
Responsible for maintenance and archival of quality records (DCC and Management) and maintenance of all master copies documents and controlled specifications and drawings.
Coordinate with other departments for any document and data control issues.
Responsible for processing and monitoring for technical documents (e.g. drawings, material submittal, correspondences, request for information, RFI/RFC/Technical Review and etc) by using Database Management program.
Document classification, sorting, filing, archiving and retrieval of document in accordance to project document indexing and filing system.
Responsible and modifying the wiring and interconnection diagram of electrical and instrumentation work by using “AUTOCAD 2000” as per draft of engineers.
Preparing safety clearance certificates for electrical, instrumentation and mechanical.
Preparing and modifying the terminal wiring strips status.
Update all the outstanding works for all discipline as per the draft of engineers.
Preparing/updating of cables schedules.
Preparing of letters faxes, planning graphs as per the requirements of manager and engineers.
Updating the construction schedules and progress work by using “PRIMAVERA SOFTWARE (P3)” as per planning engineer.
Ensures that all documents all documents are filed and saved properly in the group drive.
Process and returns all reviewed RFIs (Request for Information) and Submittals (Shop drawings, Material Submittals/Samples, etc.) via EDMS system.
Responsible for preparation, processing and submission of correspondence, transmittals and other project documents to the Client and Project Contractor.
Ensures that all corporate documents are well checked, updated and submitted on time prior to the documents submission due date.
Coordinate all activities related to the Document Control procedure, including technical documents, drawings, and commercial correspondence.
Makes sure that controlled copies of latest approved documents and drawings are given to the appropriate staff, Contractors and suppliers as applicable.
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