Procurement Manager
Mushrif Trading & Contracting Company
Total des années d'expérience :38 years, 3 Mois
Manage and direct the overall function of Procurement Department. Execute all procurement activities and supervises procurement staff for everyday activities, making sure that everyone is following set guidelines, because company’s rules for buying are designed to protect the company from legal challenges, as well as to obtain the best possible combination of Price, Quality and Service.
Evaluation of Purchase Material Requisition, Request for Quotation, Comparison Report, Purchase Order, Blanket Order & Sub-Contract Agreement.
Coordinates with Project Management for proper planning and budget monitoring to avoid excess and unnecessary purchases.
Organized Procurement department from manual process of Purchase Order to systematic processing by using Great Plains Software (Microsoft Dynamics)
Supervised the item code generation for all items and designates each corresponding categories, class and other required information.
Conduct commercial negotiations based on company policies and conclude the deal for best deliver, cost and performance.
Evaluates Department operational efficiency based on turn-around time, quality, and total value of purchases, customer service and total amount of money saved. If additional savings can be done by effective procurement, it will increase the overall Profit percentage.
Alert projects and/or affected personnel on any potential delays and recommend corrective measures well in advance to mitigate the schedule risk. Coordinate with internal departments (Engineering, Projects, Quality Control, and Shipping) for PO related issues.
Locate and source with alternate suppliers in case of problems with primary suppliers. Perform pre walk for checklist in order to make vendors understand the scope of the project.
Meet and interview different suppliers, develop and monitor contract details, determine what action to take when problems come up.
Develop Project Expediting strategy covering both Desk & Field expediting including resource/ budget requirements based on criticality of the items.
Plans, direct supervise the overall function of warehousing system such as: receiving, inspecting, storing, releasing, inventory, conduct training to all storekeepers and trained for standard warehousing and material Management..
Supervised the imports and exports handling and clearing, assuring that all necessary documents are in proper and legalized to avoid delays of shipments and demurrages.
Managed the dispatching, planning and distribution process of manufactured products.
Managed the Motor pool & Transport services, repairs & preventive maintenance.
Managed & supervised the loading process and dispatching of goods.
Assist warehouse personnel for implementing the company procedures and warehouse standard procedures.
Assist purchasing department for purchasing spare parts of trucks and equipment required for maintenance, assuring that all are met with the standard & quality assurance.
Perform procurement activities from requisition, inquiry, bid tabulation, commercial evaluation, negotiation, purchase order to expediting and shipping process. Handle any inconsistencies and exercise judgment with defines procedures and practices to deliver appropriate action.
Assist in development of procurement plan/strategy with details on the sequence of activities relevant to a particular project. Encompass all project specific requirements. Identify suppliers from the vendors list. Receive enquiries from vendors and process them based on project priorities.
Issue RFQ to prospective vendors. Ensure timely submission of quotes from bidders. In consultation with project manager perform preliminary reviews on the offer. Ensure compliance with project requirements. Assist in resolving technical queries by the engineering dept.
Expedite engineering for the timely review, approval and return of engineering data submitted by suppliers.
Submission of comparison report as per submitted quotation by the Vendors to Procurement Manager for final evaluation.
Coordinates with planning and scheduling, field material coordinators or jobsite project expeditors and construction to establish priorities, sequences and required delivery dates and instructs suppliers accordingly.
Provide periodic feedback to the vendors on their performance in formal bid openings. Communicate what went wrong with an unsuccessful bidder and encourage for future bidding.
Transform pre order commitment from vendor into formal purchase order document. Supervise obligations set by PO and ensure they are fulfilled or complied during the execution of the order within the stipulated time limit.
Participate in kick off meetings and ensure PO agreements are understood and fulfilled by the supplier for meeting project targets. Proactively expedite with suppliers for timely delivery of materials including both Desk & Field expediting (as required).
Close out PO after ensuring completion of all deliverables. Review Supplier’s performance and develop report on performance for record/ action.
Maintain cognizance on new trends and proactively stay apprised on new products. Maintain/improve existing supplier relationship and initiate/ promote usage of new Low cost suppliers. Practice Safety procedures in all activities.
Integrate with and work alongside the procurement team and perform all related tasks as and when requested by the Superintendent
Co-ordinates with Project Engineers and Planning Engineers in the preparation of materials requirements for project activities.
Carries out material take-off, prepares ER Estimate and Direct Charges Requisition and specifies materials for Mechanical, Electrical and Structural for Agile projects.
Expedite bids technical evaluation and work with buyers to place purchase orders ensuring the best cost and best material delivery to meet both project requirements and company policies as per standard to eliminate and not to hamper project schedules.
Ensure SPDP documents including critical company quality requirements such as Inspection and testing, Equipments documentation, Spare parts instructions, and Engineering standard Procedures and Materials specifications.
Developed material status reports providing financial cost, material summary and status for all awarded project.
Reviewed and validated purchase requisitions. Researched company wide material stocks to obtain materials and reduce material cost.
Prepares reports highlighting various anomalies such as discrepancy in material specifications.
Responsible in checking of those imported materials base on the packing list from the accredited suppliers that shipped from overseas, intended to be used for the expansion projects in segmented classification as mechanical, electrical, instrumentation and insulation.
Responsible in coordinating to Procurement Engineer in regards to the earliest time of arrival of materials on site for proper erection mobilization without failure time constraint due to lack of materials availability.
Makes monthly status report in comparative to purchase order cost (Plan) versus material receipt cost (Actual) for awarded NPC (National Power Corp.) expansion project.
Responsible in material tracking in accordance to the lead-time requirements as per project time forecasted.
Evaluate Material Requisition (MR) weather it is a Repeat Order or New Order.
Sending intimation letter to the corresponding Vendors Inquiring the resent prices for bulk quantities.
Sending RFQ to prospective vendors. Ensure timely submission of quotes from bidders.
Perform preliminary review on the offer in consultation with the project manager. Ensure compliance with project requirements. Assist in resolving technical queries by the engineering dept.
Submission of comparison report as per submitted quotation by the Vendors to Procurement Manager for final evaluation.
Conduct commercial negotiations based on company policies and conclude the deal for best deliver, cost and performance.
Sending agreement letter giving assurance to procure materials from suppliers, vendors, evaluate weekly status report for each items.
Transform pre order commitment from vendor into formal purchase order document. Supervise obligations set by PO and ensure they are fulfilled or complied during the execution of the order within the stipulated time limit.
Develop sourcing, selecting and negotiating with suppliers to constantly strive for best purchase price while maintaining the highest level of quality, reliability and service.
Coordinate warehouse personnel regarding flow of raw materials preparing ahead scheduled daily accomplishment report and daily activities.
Fixed ahead (ETA) Earliest Time of Arrival of material on the actual used of material generated by weekly status report to eliminate lost time and production delays.
Conduct commercial negotiations based on company policies and conclude the deal for the best deliver, cost and performance.
Plans, direct supervise the overall function of warehousing system such as: receiving, inspecting, storing and releasing.
Control the overall conduct of general warehousing activities to ensure the adequacy of operating materials, supplies and spare parts for continuous operation of the projects.
Supervises safe loading and unloading of materials, packing, receipts, proper storage, preservation, issues, returns and transfer of inventory materials. Ensure all respective transactions are entered in the system for daily basis.
Preservation/controlling of stock away from deterioration, regularly inspect the shelf life of stock if requires to determine the performance rate efficiency of stock to benefit the plant operations to have diversely sufficient utilization & durability of the stocks condition to be use.
Implement the procedure of (FIFO) first in first out for all inventory issuances.
In-charge in the categorization of stocks whether fast-moving, slow-moving & non-moving items.
In-charge in promulgating of the listing of items of its respective movement of stocks to determine obsolesce status for re-evaluation & hold for quarantine to know which items can be disposed and be removed out from store stock ledger.
Responsible in the monitoring of monthly cycle count inventory, year-end inventory, and justification of the resulted inventory.
Responsible in maintaining up the standard procedure in achieving the control of minimum/maximum stock levels to prevent excessive materials purchases and gains budget savings.
Planning of projects use items in accordance to the inventory issues consumption within the year.
Formulates, Develops and recommends or otherwise sees to the implementation of approved warehousing policies, programs, plans, system and procedure in compliance to (ISO) International Operating Standard.
Oversees and responsible in preparation of Purchase Requisition Order for those variety of materials that are requires to be use for the projects.
Purchases materials for mechanical, electrical, civil and plumbing that are needed for the maintenance of the palace. It is in petty cash purchases in order to have the materials immediately on site and be used right away without purchase order requirement.
Responsible in handling of materials for the palace and coordinate with the maintenance engineers from time to time.
Responsible in monitoring, inspecting, receiving, storekeeping, inventories, requesting & cost monitoring as per withdrawal slip taken from warehouse.
Develop sourcing, selecting and negotiating with suppliers to constantly strive for best purchase price while maintaining the highest level of quality, reliability and service.
Responsible in material tracking in accordance to the lead-time requirements as per maintenance time forecasted plan.