HR Generalist
Greenline Interiors
Total years of experience :16 years, 2 Months
SPECIFIC DUTIES AND RESPONSIBILITIES
- Performs Human Resources and all related functions and administrations such as:
- Prepares offer letter, assumption / resumption of duties, contracts
- Prepares orientation program schedule
- Prepares staff and labourers accommodation by coordinating with the Logistics department.
- Prepares review procedure during and after probation period
- Handles confidentiality agreement, typing of contract for employment.
- Distributes employee portfolio for newly appointed staff
- Distributes pre employment guidelines for international candidates
- Process guidelines on visas, residence permits, labour cards for new recruits
- Prepares confidentiality, non-disclosure agreement and notification list for all new joiners
- Coordinate business travel services, visa requirements and hotel Prepares increment form and increment letter
- Prepares employee leave application and ticket issuance
- Prepares employee of the month
- Prepares disciplinary action report and staff termination report
- Coordinating with other departments on other HR related issues
- Maintaining comprehensive, updated and accurate employees related information at all times.
- Updating company organizational chart
- Handling all sort of insurance for the employees (workmen compensation and medical insurance).
- Performing additional duties / assignments as directed by the Senior Executives
- Coordinating day to day admin activities
- Handles office routine works such as faxing, filing and other office responsibilities and duties.
- Preparing all relevant reports /memos and correspondences.
- Source prospective candidates of all positions from Rank & File up to Managerial level vacant positions in the organization by print and/or internet advertisements, and coordinates with various executive search connections, contacts and other institution. Using all methodologies of sourcing like internal database, headhunting, networking and employee referrals.
- Prepares layout of company announcement of job openings for different recruitment services agencies.
- Ensure that necessary recruitment services (sourcing & placement) are provided.
- Sourcing, screening and short listing candidates as per the requirements.
- Recruitment of various levels through advertisement selections ad handling walk-in interviews.
- Prepares CV screening sheet, interview evaluation and assessment report
- Co-coordinating with candidates for interview.
- Follow up till the candidate joins the company
- Placing Ads in the Newspaper
- Maintaining recruitment agencies contracts / terms & conditions.
- Monitoring of incoming and outgoing documents, assist in arranging flight bookings and hotel reservations both local and international.
- Maintaining good filing system
- Doing other duties as assigned by the Executive Secretary and Chairman.
- Maintaining and updating main/central logs for all documents
- Preparing, editing and printing outgoing correspondence letters
- Drafting correspondence of the department including letters, memos, facsimile in an accurate and timely manners
- Maintaining an accurate filing system of documents (Material submittals / NCR /Job Orders) and other reports.
- Preparing staff attendance, timesheet, overtime sheets for all the office staff
SPECIFIC DUTIES AND RESPONSIBILITIES
- Distributes, sorts, reads, and annotates incoming mails, emails, and documents, attaching the appropriate files to facilitate necessary action.
- Performs general administrative duties that may include handling confidential matters, maintaining personnel records, monitoring and preparing incoming & outgoing documents and office supplies.
- Managing and updating document control system to ensure that all documents are properly recorded and maintained; information are transmitted and responded to; approvals or non-approvals are recorded and communicated.
- Arrange appointments, meetings, and conferences. Follow through meeting arrangements as needed.
- Responsible in typing reports, correspondence and other documents.
- Communicate through phone calls and E-mails to properly handle direction of business relations.
- Organize details of off-site meetings and other functions involving the manager i.e. making flight booking flights and hotel reservations.
- Screen and answer calls and E-mails.
- Welcome visitors and inform the managers accordingly.
- Research, compile, and prepare confidential and sensitive documents,
- Taking responsibility in keeping a confidential records and files
- Make preliminary assessment of important documents, reports, and other materials.
- Prepare meeting agendas and collect the minutes of meetings. Follow up and reminds other managers of their individual tasks.
- Review, proofread, and edit documents prepared for the manager’s signature.
Graduate - Bachelor's Degree in Education