Admin Assistant/Coordinator
General Electric - United Arab Emirates
Total des années d'expérience :15 years, 3 Mois
Responsible for the following tasks in PMX ERP system - production time booking timesheets
and OT calculation for all shop floor employees. timesheets for contractors, creation of
purchase requisitions after requests for quotations, reservations for stock materials, travel
requests and expense claims for shop floor employees, following up with POs and making
service entries after delivery/completion of services (manpower or repairs).
Checking for accuracy and approving of invoices in the system in DIP (Digital Invoice
processing) system against PRs/POs, delivery notes, and excel records.
Responsible for the following for all shop floor employees - maintaining and applying for all
types of leaves in excel, PMX and Adrenalin, training records and renewals of NDT
technicians, welders and other EHS-related trainings, PPEs (Personal Protective Equipment),
requests for NOCs, salary certificates, visa renewals/medical, insurance applications and
claims.
In-charge of the following EHS-related tasks - department representative for EHS monthly
and weekly meetings, execution and implementation of Hazard Hunts and other EHS
projects, entries of concerns in Gensuite system, monitoring of EHS data and reports,
maintaining and monitoring of records of tools and equipment (calibrations, certifications).
Assist and perform tasks of the operations department such as getting and approving
of quotations from suppliers, dispatch and inventory of supplies to branches.
Prepare various correspondence to other companies and offices in the UAE for the
operations department
Handle plane bookings of management and staff to and from countries of origin as
well as transfers to different countries of assignment
Prepare materials required by the marketing department such as company portfolio,
vouchers and other giveaways to clients and the media
Handle the different requirements of the office such as maintenance needs, stationery
and other staff related requests
Make and update files of all staff
Make and update files of the operations department
March 2002 - October 2002 - Local Government Unit
Larena, Siquijor, Phillippines
Municipal Tourism Coordinator
Create/formulate plans for the development and improvement of the tourism industry
Spearhead in the implementation of plans and projects
Coordinate with the Department of Tourism Regional Office, provincial government
and the private sector in the implementation and realization of plans and programs
Accompany foreign and domestic official guests on tours
Attend seminars, trainings and conferences related to the tourism industry
Responsible for all coming and outgoing calls
Handle the dispatch of all messenger requirements and other related services
Serve the clerical needs of the administrative department
Handle plane and hotel bookings and other transportation requirements of company
guests
Oversee some of the maintenance needs of the administration building and make
necessary financial requirements for said needs
Prepare monthly and quarterly reports in line with my duties and responsibilities
Analyze, update and encode technical data vital to the production line
Created and updated other computer files of the department
courses: Civil Service Certified Career Service Professional (Philippines)