Admin / HR Assistant
Sumitomo Corporation
Total years of experience :21 years, 10 Months
• Employment visa applications, renewals and cancellations
• Coordination with JAFZA Office through online portal and through personal visits / meetings
• Provide administrative support to staff such as salary certificate requests, employment certificates, staff loan applications
• Preparation for salary processing such as O/T calculations, sundry deductions etc…
• Check petty cash book
• Booking of all the charges for Corporate Department and all other routines and liaise with London Accounting and Treasury departments
• Register vendors and customers to SAP system for payments and collections
• Clearing sundry receivables with follow-up
• Helping for month end accounts closing procedures
• Online banking transactions
• Prepare staff salaries
Receiving time sheets from the individuals and prepare staff salaries calculating over time and coordinate with Accounts department in transferring salaries to individuals.
• Receiving Calls / Welcoming visitors
Managing the reception and provide information for all telephone inquiries and greeting and welcoming visitors
• Coordination of employee visa procedures
From the start of attracting and selecting coordinate all visa applications, prepare documents coordinate with JAFZA Office through Portal
• Handling all other PRO related activities such as labour issues
• Coordinating with travel agents
Direct coordination with travel agents in booking tickets for staff needs.
• Prepare employee correspondence letters
Responsible for preparing and communicating all staff correspondence such as notices, memos, bank letters and all other correspondence
• Coordinating with external stakeholder on various things
• Maintaining Employee Personal files and records
Maintaining and updating employee files with confidentially
• Payment Follow-up with clients
Referring the current statement of accounts coordinating with the clients and make sure that payments are receiving on time to manage the company’s cash flow smoothly
• Prepare monthly cash projections and helping to manage cash flow
• Recruitment & Selection
* Coordinating with Department Heads and get Request to Recruitment Forms
* Advertise coordinating with advertising agencies
* Short listing candidates
* Arranging interviews
* Preparing employees offer letters and contracts of employment
* Welcoming employees
• Salary administration of staff
*Computation of employee salaries, bonuses & increments for Staff Members using HR System
*Transferring individuals’ salaries through online system.
• Responsible for all documentation pertaining to staff recruitments, staff letters (banks, institutions, embassies etc.) and resignations
• Employee communication and other internal communication initiatives, such as HR announcements, HR notices and newsletters
• Training and Development
* Co-coordinating with external trainers and selecting trainers for external training programs
* Prepare training offers / bonds and training materials
* Organizing and conducting employee training programs
• Handling ETF and EPF Process
• Maintaining employees personal files (Electronically and Manually).
• Maintain and update employee database
• Leave administration
• Arranging & Coordinating Meetings / workshops
• Draft various internal / external correspondence
• Arranging and organizing company events
• Maintaining and updating CEO’s meeting calendars
Name of the Organization: International Federation of Red Cross and Red Crescent Societies (IFRCS) \[From February 2007 to December 2011\]
Industry: International NGO
Position: Senior Executive Assistant (Projects)
• Arranging and organizing national / regional level workshops
• Preparing management reports / project reports / budgets to the Senior Management
• Preparing monthly cash forecasts
• Petty cash management
• Preparing financial reports
• Preparing working advance requests / invoices and settlement documents
• Handling visas and related work with government organizations
• Arranging accommodation and travel requests
• Maintaining project related documents (manually / electronically)
• Mail handling
• Maintain office stationery
• Coordinating with other branches and external stakeholders
• Carryout other administrative / secretarial functions
• Greeting & welcoming guests
• Answering telephone / managing the reception
• Assisting to the Programme Coordinator
Name of the Organization: Sri Lanka Red Cross Society
Position: Program Support Assistant cum Secretary \[From June 2005 to February 2012\]
• Carried out attendance /leave/salary administration procedures
• Helped out in carrying out recruitment and selection process in methodical manner and helped in reviewing the process according to the needs
• Handled purchasing of equipment and supplies according to the logistic procedures in the organization
• Implemented financial policies and procedures
• Mail handling
• Procured and maintained office stationery system
• Organized meetings and workshops
Name of the Organization: Gardiner Security Equipment (Pvt) \[From August 1999 to March 2003\]
Industry: Projects
Position: Secretary
• Developed a filing and storage system and maintained it well for quick reference
• Prepared reports to the Management on employee issues together with solutions/recommendations to overcome the same
• Helped out in carrying out recruitment and selection process in methodical manner and helped in reviewing the process according to the needs
• Handled purchasing of equipment and supplies according to the logistic procedures in the organization and handled petty cash.
Bachelors degree in Management Studies with specialization in International Marketing
Professional Qualification in Human Resources Management including all key result areas of HRM