Senior Contract Administrator
Gulf Consult Architects Engineer Planners
مجموع سنوات الخبرة :23 years, 0 أشهر
Post Contract Responsibilities
Manage project insurance, bond/guarantee, and other legal documents needed as per the Contract and statutory authorities’ requirements.
Provide advice on how to administrate the project Provisional Sum/Item, proposal initiated by the Contractor and or Employer, an instruction issued by the Engineer, and issuance of the variation Order.
Address all contractual, commercial, and techno-commercial matters related to the project, to ensure that the Employer’s and the Engineer’s rights are protected.
Identify the project-associated risks like technical, commercial, and logistical risks and provide proper advice to the management to overcome them with the least effect on the project.
Interpret the contract terms to the stakeholders of the project, as and when required to make them know their contractual rights.
Attend all notified conflicts and provide valid contractual advice as appropriate.
Notify the Contractor’s deviations and advise the Engineer on how to overcome such situations without affecting the project parameters.
Prepare prudent response/report to the Contractor’s claims, reservations, and potential issues raised by the Contractor.
Prepare documents needed for Dispute Board meetings to demonstrate that the contractual rights of the Engineer and the Employer are properly reserved.
Arrange, organize, and exhibit evidence needed for the discussion in the Dispute Board Meeting to prove that the mechanisms implemented are in line with the Contract terms and prevailing law.
Attend Dispute Board meetings.
Prepare clear and concise instructions and certificates like the Engineer’s instruction and substantial and final completion certificates required in the project.
Support the Engineer’s team in obtaining authorities’ approval for changes (additional cost and time) in the project.
Identify the prerequisites related to the project handing over and advise the Engineer as appropriate to have a smooth handing over and taking over of the works between the Contractor and the Employer.
Oversee the project closeout such as handing over of warranty, bank guarantee, spares, manuals, and project record documents to the Employer.
Supervise the QS team in processing the Contractor’s payment. Ensure that the payments are processed in compliance with the terms of the Contract.
Support the planning team in preparation of the monthly report to the Engineer.
Review the Contractor’s bonds/guarantees and insurances as per the Contract terms and recommend for the approval; ensure that the insurances and bonds are in place until the required period.
Attend the Contractor’s contractual and commercial correspondences and respond as appropriate based on the Contract terms.
Manage the Provisional Sum and Provisional Items as per the Contract stipulations.
Prepare clear and concise Request for Proposals for changes initiated by the Employer; follow up with the Contractor for timely submission of cost and time; overall monitoring the Contract Modification procedure.
Address the techno-commercial and contractual issues raised by the Contractor and provide a suitable contractual mechanism to handle those.
Assist the Project Director/Resident Engineer in the identification of project-related risks (e.g., Technical Risk, Commercial risks, Logistical risks, etc.) and contribute to the development of measures to mitigate potential risks.
Interpret contract provisions to stakeholders of the project, as and when required to help resolve claims.
Notify the Contractor’s deviations and advise the Engineer with the available Contractual mechanism to mitigate and overcome the situation without affecting the project parameters.
Prepare prudent responses/reports to the Claims, Reservations, and potential issues raised by the Contractor to protect the Employer’s rights.
Support PM/CM team in document submission for authorities’ approval for Variations/EOTs; address the queries of authorities.
Prepare clear and concise the Engineer’s Instruction(s) and Variation Order(s) for the change(s).
Identify the prerequisites from documents of the Contract regarding Partial/Substantial Completion and Final Completion of the project and advise the Engineer as appropriate to have a smooth handing and taking over of the works between the Contractor and the Employer.
Prepare a brief and clear Project Certificates like Partial/Substantial Completion Certificate and Final Completion Certificate (Maintenance) in compliance with the Contract.
Oversee QS team in processing the Contractor’s payments i.e., from advance to final completion payments; ensure that payments are processed in compliance with the Contract stipulations.
Handle project closeout such as warranties, bank guarantees, spares, manuals, etc.
Review Insurance policies and endorsements submitted by the contractor.
Coordinate and involve in reviewing the Contractor’s Cost Loaded Schedule (CLS) and Schedule of Values (SOV).
Interpret contractual terms and conditions with contractors where necessary; assist in resolving any issues raised by contractors (Extension of Time and Additional Cost); make recommendations to the Engineer as appropriate.
Review incoming correspondence and address contractual issues raised by the Contractor and advise the Engineer as appropriate.
Monitor and Control the process of Contract Modification Procedure such as ARFP, RFP, EI, and VO as per the established predefined path.
Attend meetings as and when required and ensure that effective Minutes of Meetings are maintained to document discussions raised at meetings.
Prepare clear and concise “the Engineer’s Instruction” and “Variation Order” for the change(s).
Prepare a brief and clear Project Certificates like Partial/Substantial Completion Certificate, and Final Completion Certificate (Maintenance).
Advise Stakeholders on their contractual rights and obligations.
Provide Contractual advice and support to the site team.
Guide and keep the Contractor to follow the established procedure (by PM/CM) pertain to the contract.
Monitor compliance to contract requirements ensuring all conditions are satisfied before recommending the Contractor’s payments such as Advance, Interim, Substantial Completion, and Final Payment Applications.
Oversee the project closeout and warranty requirements to handover to the Employer.
Pre and Post Contract Administration
•Evaluate the Tender Document prepared by the A/E Consultant.
•Review and amend the tendering procedure and particular conditions of the contract, in accordance with the client’s requirement.
•Prepare a budget for the proposed Tender.
•Prepare Tender package to submit to Central Tenders Committee (CTC).
•Prepare the Tender Evaluation Report on Contractor(s) tender submission.
•Coordinate with State Audit Bureau to award the tender.
•Prepare the Project Control Forms.
•Assist planner to prepare the monthly report to the Employer.
•Administrate change control procedures
Prepare and submit the advance, interim, substantial and final payment applications and coordinate with consultants for certification.
Coordinate the preparation and revision of subcontracts, including flow down requirements.
Evaluate and certify the Sub-contractor back to back payments.
Prepare client contract change orders.
Oversee client and subcontract contract compliance.
Assist project manager with project analysis- burn rates and schedule of values line items projections
Assist Contract Administrator in Contractual correspondence based on the condition of contract and technical specifications.
Perform project closeouts and warranties for the client.
Prepare and submit the advance, interim, substantial and final payment applications and coordinate with consultants for certification.
Coordinate the preparation and revision of subcontracts, including flow down requirements.
Evaluate and certify the Sub-contractor back to back payments.
Prepare client contract change orders.
Oversee client and subcontract contract compliance.
Assist project manager with project analysis- burn rates and schedule of values line items projections
Assist Contract Administrator in Contractual correspondence based on the condition of contract and technical specifications.
Perform project closeouts and warranties for the client.
Prepare estimate for the Service Order issued by the Client.
Prepare and submit the payment applications and coordinate with client for certification.
Evaluate and certify the Sub-contractor back to back payments.
Involved in Quantity take-off for Procurement department.
Maintain and follow-up the various project control form and logs
Verify the quantities in the Bill of Quantities for pricing.
Floating the queries to Suppliers to get a quotation for pricing.
Attend site visit and pre bid meeting.
Preparing Comparison Statement and assisting in the pricing of tender.
Assisting in completion of tender document for timely submission.
Perform site survey, site acquisition and resource allocation.
Involved in Procurement and Supervision.
Involved in daily follow up, measurements, billing, and payments.