Administrative Assistant
Dar Al Zakhrafa Decor
Total years of experience :18 years, 1 Months
ACHIEVEMENTS:
- Established Vendor, Client, Subcontractor database
- Improved and upgraded employees’ personal filing system
- Introduced and maintained clients’ file
- Initiated & implemented standardization of BOQ, Customer Invoices and Local Purchase Order Forms
RESPONSIBILITIES:
- Established Vendor database
- Market scouting for qualified vendors
- Preparation of Quotations and Technical Submittals
- Review material specifications with Project Managers and Engineers prior ordering
- Compare and evaluate offers from suppliers prior submission for approval
- Prepare Local Purchase Order
- Monitor and coordinate purchases logistics
- Keeping proper record of the materials being delivered to the sites
- Review invoices, delivery notes and purchase orders prior submittal to Finance
- Prepare Monthly Work Progress Payment Certificates / Invoices
RESPONSIBILITIES:
- Reporting to the Chairman and General Manager
- Arrange and coordinate appointments and travels, visa application requirements
- Attending to visitors, phone calls, incoming/outgoing documents etc.
- Correspondence preparation and dispatch, follow up status of open inquiries, document logging and proper distribution
- Document control such as proper filing and supervising the central filing system
- Coordinate with manpower agencies abroad concerning recruitment, travel arrangement, accommodation etc.
- Assist HR department in preparation of leave applications, calculation of leave entitlements and leave salaries of labors
- Provide orientation to new employees about the organization
- Coordinate with PRO regarding renewal of passports, visas, labor cards and Emirates ID