Bhaskaran Vaniyan

Fulfilling local operations in UAE for key customers.
Supportive function to the regional group management & Branch Managers.Communication with Suppliers/service providers and agreeing on rates and tariffs.Working with quotations and invoicing the clients.Preparation of Weekly, monthly and quarterly report and reporting to the Management.
FCL Operations.Receive new orders from sales or shipper.Select and provide booking to the Shipping line. Arrange pick up and stuffing.Ensure equipment is booked, released for delivery to the shipper and that stuffed containers are delivered to the port within specified timelines. Provide load list to the shipping line.Receive Bill of Lading instructions and commercial documents from the shipper. Complete customs clearance.Capture all cost incurred and sales estimates or quote for timely invoicing to the customer.Assist the customers on all shipment related issues.Closely monitor the shipment status by coordinating with the destination office as well as the shipping line.LCL Operations- Planning console boxes. Selection of co-loader based on the rates, transit time and favorable sailing date.Create Export Job file and update shipment details both in the EDI system and job file.Send shipment details through EDI system and pre-alert documents to the destination office to arrange for cargo clearance. Provide bookings to the co-loader.Deliver customs documents and arrange for cargo collection with the co-loader and the customer.Update vessel sailing details to the customer in time. Co-ordinate with the co-loader for the Bill of Lading and invoice, to confirm it with the customer.Documentation Responsibilities
Accurate verification Bill of Lading, Pre-alerts and LOT.Preparation of draft HBL and responsible for release of the original HBL, on receiving confirmation from the shipper.Preparing of Freight invoice, entering costs into the software

Attend customers calls.Making tele sales.Create booking in HMM’s system.Creating Dangerous cargo request and follow up for the approval with DG Desk at Seoul.Sending container releases and acceptances to customers on request. Creating and sending vessel schedule to all customers.Rate filing and updating.Free time filing and updation.Follow up for load list/ b/l details& for un released b/ls.Booking closing, finalizing vessel & Vessel tallying.Passing export declaration through e-mirsal system up on customers request.Arranging transportation for import and export shipments on customers request in timely and cost effective manner.Intimating customers regarding the long idling containers.Solving problems of the customers in the load port/ destination port. Providing details to walk in customers.Reporting daily sales to the management, Reporting total liftings/ import/ export to management.Reporting weekly/ monthly sales to the management.Co-ordination with all departments of the organization.Forwarding quotations for enquires received from customers for import and export shipment.Meeting Major clients / shippers .Building new business, securing customer loyalty & Identifying potential customers.Follow up existing business and secure new accounts.Managing of complaints and grievances of customers.
.Payment follow- up.

Taking care of day-to-day planning and execution of clearance involving scrutinizing of documents, assessment, examination, delivery & dispatches of cargos/containers to the end user.
Co-coordinating with customers, sales department, overseas agents, shipping lines and freight forwarders for day today requirements.Quotations for enquiries received from local and overseas offices for all import & export shipments.Following-up on shipment arrivals and intimating all the concerned parties through e-mail/telephone calls /fax. Liaising with transporters for export/import shipments in a timely and cost effective manner.Taking care of all the operational aspects involved right from arrival of shipment till container/cargo is delivered to the consignee.Effectively managing online exports & imports document clearance procedures related Dubai Port and customs.(E-Mirsal Systems).Interacting with:
1) Shipping line to book containers
2) Shipping line for rates/free time
3) Overseas customers for export & import cargo
4) Transporters to ensure that materials are reached in the specific locations on time.Negotiating rates with shipping lines for offering better rates to the client in order to secure business.
Communicating with overseas agents about the status of all incoming /out bond cargos on pre-alerts forwarded by the overseas agents.

To be part of the team responsible for maintaining an efficient and accurate Accounting function. Maintenance/review of books of accounts, finalization and reporting.Costing -job costing, analysis, cost reporting and invoicing.Receivables &payables accounting reconciliation, review & follow up.Sound exposure to computerized accounting.Preparation of MIS reports.Fund forecast, actual receipts/payments-monitoring, allocation and review.Checking bank accounts and adopting policies to reduce the imbalance.Preparation of outstanding-receivables- statements and payment follow up. Checking the outstanding payables and settling the payments after reconciliation.Bank reconciliation and taking remedial measures.Accounts finalization and determining the profit or loss of the business.Preparation of payroll for employees.Checking of import /export documents and data entry.Sending of all relevant documents to destination.Making correspondence with the destination agent.Checking documents for the import shipments.Invoicing and payment follow up.