Executive Secretary
Jenaan Investment LLC
مجموع سنوات الخبرة :13 years, 5 أشهر
• Preparing and composing of business correspondence and e-mails on behalf of the President.
• Screening Meetings and appointments for the President
• Coordinating with other departments for the office of the President.
• Preparing and doing minutes of meeting.
• Arranging Flights and Hotel Bookings.
• Attending to personal errands of the President.
• Maintaining Office Supplies.
• Preparation of tender submission.
• Maintaining office records.
• Managing phone and e-mails for the office of the President.
• Facilitate internal communication to and from the office of the President.
• Facilitating and assisting the projects group in the prequalification process of the projects’ bidders.
• Handles tasks and queries from the President efficiently.
• Read and analyze incoming memos, submissions and reports to determine their significance and plan their distribution.
• Performing other project related tasks as instructed by the President/ Chairman.
• Coordinating with prospect companies for possible partnership.
• Doing company registrations and pre-qualifications for all OPCO’s, MUSANADA and all other Government entities.
• Preparing and composing of business correspondence and e-mails on behalf of the General Manager.
• Handling Human Resource Department of the Company (i.e. outsourcing possible candidates for vacancy, Employee records
• Preparing and doing Salary Transfer thru WPS.
• Coordinating with PRO department regarding the Visa Procedures of each staff
• Maintaining department records, licenses updates and letters.
• Preparation of Quotations and sending Enquiry to different Companies
• Follow up of Standing Accounts to different companies/ Clientele
• Preparation of invoices (including submission and collection of payment for deposits)
• Screening Meetings and Calls for the company
• Coordinating with other departments
• Preparing and doing minutes of meeting.
• Arranging Flights and Hotel Bookings.
• Attending to personal errands of the GM
• Department Petty Cash handling and reimbursement.
• Coordinating with Clients.
• Maintaining Admin department HRMS (Human Resource Management System)
• Arranging the calendar for company
• Assisting PRO department in coordinating for staff, and workers visa processing
• Maintaining Office Supplies.
• Managing the Head Office Administratively.
• Preparation of tender submission.
• Preparation of Material submittal for Client Approval
• Handling the payables and receivables of the company
• Maintaining, creating, and coordinating company’s e-mail accounts.
• Coordinating for bank guarantees request with the banking relationship manager
• Maintaining office records
• Doing company registrations and pre-qualifications for all OPCO’s, MUSANADA and all other Government entities.
• Preparing and composing of business correspondence and e-mails on behalf of the General Manager.
• Assisting tender department in preparation and submission of tender offers to different Clients.
• Maintaining department records, licenses updates and letters.
• Preparation of Quotations and sending Enquiry to different Companies
• Screening Meetings and Calls for the General Manager
• Coordinating with other departments and project sites
• Preparing and doing minutes of meeting.
• Arranging Flights and Hotel Bookings.
• Assisting the General Manager with visa processing for USA, UK and etc
• Attending to personal errands of the GM
• Department Petty Cash handling and reimbursement.
• Coordinating with Clients.
• Maintaining Admin department HRMS (Human Resource Management System)
• Arranging the calendar and setting up meetings for the General Manager.
• Assisting PRO department in coordinating for staff, and workers visa processing
• Requesting, Receiving and Inventory works via ORACLE.
• Maintaining Office Supplies.
• Managing the Abu Dhabi Head Office Administratively.
• Best in Community Health Nursing • Within the top 20 students out of 1875 who graduated the aforementioned year • Provincial Scholar • Municipal Scholar • Loyalty Award