Bhavna Kakkat

Human Resources Executive
Company: ALMOE GROUP OF COMPANIES (June 2012 - Present)

www.almoe.com

Recruitment
• Getting Manpower requisition forms from concerned division heads
• Sourcing candidates from company CV database, job portals and liaising with recruitment agencies
• Conducting personal & phone interviews with prospective candidates.
• Conducting interviews up to senior executive levels.
• Screening, testing and assessing candidates
• Describing the work duties, salary and benefits of a particular vacancy.
• Doing background checks and verifying the references, work experiences academic qualifications of applicants.
• Involved with the marketing department to devise internal job adverts.

HR & Admin Functions
• Conduct new employee induction program
• Conducting the Exit interview
• Organizing corporate events such as company’s dinner, corporate trip, etc.
• Assisting the human resource manager with the maintenance and development of human resource procedures and policies.
• Preparation of Leave Settlements, Transfer Settlements, Encashment, Ticket Reimbursements etc.
• Create Offer letters and Termination letters in conjunction with the HR Manager. (All Levels)
• Create Salary certificates, NOC letters - Embassy/personal, Bank letters - Loan letters etc.
• Responsible for keeping the benefits list updated for employees
• Keeping track of the probationary period of employees and arranging for confirmation or non-confirmation meetings with managers

Visas & Other Legal operations

• Responsible for application of new visas & renewals for DMCC (Freezone) companies
• Responsible for license renewal for DMCC (Freezone) companies
• Liaising with PRO for visa applications for Dubai (non freezone) companies


Admin Functions

• Liaising with PRO for renewals of tenancy contracts for different offices throughout Dubai
• Liaising with Medical Insurance agents for renewal of group medical insurance of employee
• Supervising the administrator for applying for new medical card and cancellation of medicals
• Assigning cheque collections and various document collections to Messengers

1. Recruitment:
• Filling up requisition forms for each vacancy
• Making job descriptions for every position
• End to end recruitment for junior and middle level employees across departments.
• Interviewing the candidates
• Salary negotiations & issuing offer letters.

2. Operations:
• Made Organization Structure and updating the same
• Joining formalities
• Exit formalities
• Issuing Offer letters, appointment letters, confirmation letters, etc.
• Making and updating new employee’s personnel file
• Management & administration of medical insurance & liaising with Insurance company for employee insurance policies.
• Issuing insurance cards to all employees.
• Complete ownership of ESOB.
• Conducting Orientation and Induction program for all new joinees.
• Assisting in Visa processing for new employees.

3. Administrative Responsibilities:
• Facilities & Office management.
• Management & administration of car fleet & liaising/co-ordination with Car Rental
• Company.
• Personnel file administration, Professional bank correspondence etc.
• Events management.

4. Payroll:
• Complete ownership of payroll for employee strength of about 100 employees using Microsoft Dynamics (GP) ERP System.

5. Designing Formats
• Joining Kit
• Employee confirmation checklist
• Exit Kit
• Training Feedback form
• Personal Information Sheet
• Interview Assessment Sheet
• Designed MIS format for maintaining recruitment database