Office Administrator
Spearhead Training
Total years of experience :1 years, 2 Months
Duties and Responsibilities:
• Preparing monthly course sheet for courses, course materials & course manual
• Preparing BDM weekly report & CRE weekly sales
• Preparing tutor feedback form for delegates report
• Preparing daily income board in excel format
• Checking Public courses booking, sending joining instructions to delegates before each courses due to ran
• Hotel accommodation bookings for trainer & training venue
• Allocating trainer’s who will ran a certain course
• Updating database on a daily basis
• Petty cash handling during Admin Supervisor on leave
• Preparing invoice to be raised form for public & in-company courses
• Provided senior-level administrative support to Business Development Managers and CRE’s, with a demonstrated ability to improvise, improve procedures and meet demanding deadlines.
• Coordinating with trainers any changes in the tutor requirements list
• Supporting Business Development Managers in preparing clients proposals
• Answer telephone, screen and direct calls.
• Take and relay messages.
• Greet visitors and inform concerned person.
• Provide information to callers.
• Distribution of faxes and incoming mails.
• Deal with queries from public and in-company clients.
• Arranging courier for collection and dispatch of documents.
• Schedule appointments.
• Checking telephone/ fax bills and identifies personal calls made.
• Organise meetings, manage booking of meeting rooms.
• Maintain personal files such as faxes, letters, e-mails, booking forms up to date.
• Handle incoming mail and other material.
• Communicate verbally and in writing to answer inquiries and provide information.
• Ensure that all transactions with outsiders and insiders reflect courtesy, dignity and enhance the value of the office and company.
Position: HR Administrator / Admin Assistant
Duration: January 2008 - July 15, 2012
Company: Elenco Security Systems
Department: HR Department, Finance & Admin
Duties and responsibilities:
• Vacation and sick leave accrual calculations.
• Assisting managers with hiring procedures, screening of candidates, and coordinating interviews.
• Updating SAP System for Employees info & recruitment.
• Recruitment of applicants, contracts preparation, arranging interviews.
• Incharge of Health Insurance and all claims, additional, deleting, cancellations.
• Ensures that the organizations Policies and Procedures are in accordance with the UAE Labor Law.
• In charge of facilitating new visa application, renewal and cancellation.
• Prepares salary certificates, salary transfer letter.
• Computing salary adjustment as per performance.
• Coordinating with local and international suppliers for materials ordered, Booking local & international freight forwarders for pick-up & collection from supplier (TNT, FEDEX, ARAMIX & DANZAS)
• In charge of Ticket bookings, hotel accommodation reservations for company staff, visitors, and family.
• Prepares project submittals, brochures for prospective client submission and biddings.
• Prepares communication letter / correspondent to client’s inquiries.
• Arranging client / supplies meeting.
• Prepares client compliance statement as per project BOQ.
• Prepares & compute cargo insurance for international shipment.
• Controlling company files, licenses, employees gate passes, contracts.
• Follow-up supplier quotation for submission and final approval by sales manager.
• Prepares International & Local Purchase Orders.
• Dispatches outgoing mail and maintains record of documents which require Job Officer’s response and follows-up necessary actions. Maintains the Bring-up system and follows-up work progress. Ensures direct delivery of confidential materials/mail. Receives and relays messages and answers routine queries.
• Maintains and updates filing systems. Coordinates and follows-up with concerned personnel on matters related to projects, ordered materials.