HR Manager
Asmara Holdings
Total years of experience :14 years, 0 Months
Primary Functions: Manage sourcing, interviewing and employment processes for the whole Group.
Lead, develop and oversee implementation of HR policies and procedure across the organization.
Strategic support to Senior Management in achieving effective use of Human Resources.
Improve support & services to existing talents and develop Skill enhancement through Learning programs.
General Administration - Trade License, Statutory Compliance, Camp, Visa/Immigration.
Key Responsibilities:
Prepare HR Budgets, General Cost Control measures, Monthly Analysis & Reports
Review periodically the existing HR policies, Employee Grading, Compensation Structure and Job Descriptions
Supervise, control and co-ordinate activities that include Sourcing, Resourcing, Headhunting, Employee selection, onboarding / induction, training, performance management, and personnel administration.
Control Attendance, Payroll administration, employee benefits and remuneration strategy.
Ensure all activities undertaken by HR Team comply with relevant Labor Law clauses, existing practices and ethical standards.
Employee Relations, Conflict Solving, Disciplinary Actions, Employee Engagement, Employee Welfare, Leave and Exit Management, and General Administration.
First point of contact for employees.
Identify the source for hiring, job posting, Screening, Short listing the applications.
Coordinate the interview with the respective department.
Issuance of offer letters, Collection of Documents for Visa related process.
Responsible for the entire on boarding and separation process of employee’s - information, forms and paperwork in compliance with UAE local laws.
Conduct the HR orientation, presentation to all new employees to provide them with information regarding their visa, sick Leaves, insurance, policies and procedures and the benefits they get from joining the company.
Maintain internal HR system accurately - updated with joiners and leavers, personal information,
employment information etc.
Prepare letters to employees such as status change, termination, acceptance of resignation, disciplinary actions etc.
Coordinating with PRO department on day to day basis for all staff visa and related requirements such as new visa, cancellation, renewals, amendments, Emirates ID &
Occupational Health Cards.
Request additions, deletions, claims of Medical Insurance and Life Insurance for all staff.
Ensure payroll process is conducted smoothly, accurately and timely on monthly basis through WPS with regard to attendance, earnings, deductions and Overtime.
Prepare and Coordinate with finance department for Encashment & Final Settlement.
Managing staff personal files and records including sensitive legal documents.
Ensure accurate and timely submission of weekly reports to GM
Organize and ensure smooth running of monthly employee recognition and other employee recognition's
Assist employees with internal and external transfer requests and procedures.
Manage the day to day HR issues that arise and support all other HR projects
Working and providing inputs for improvement of policies and procedures.
Assist the HR Manager as needed
Screen resumes, conduct initial phone or in person interviews and recommend candidates for the next level of interviews.
Maintain necessary files covering applications, interviews and testing procedures.
Conduct the Pre-Employment Screening process, communicate status of selection process to applicants and extend employment offers.
Conduct new employee orientation and exit interviews.
Advise employees on development opportunities and ensure that they are able to meet current and future performance standards.
Developing and implementing new administration systems, such as record management, and for reviewing and updating health and safety policies.
Recruitment, training and induction of new staff and ensuring adequate cover at all times,
Preparing reports for senior management and deliver presentations on office efficiency.
Maintain records of the employees vacation days, sickness, attendance and absence.
Keeps track of invoices, purchase orders and receipts and maintains the condition of the office.
Setup and coordinate meetings and conferences.
Maintain and distribute staff weekly schedules.
recruiting staff - this includes developing job descriptions and person specifications, preparing job adverts, checking application forms, short listing, interviewing and selecting candidates.
Developing and implementing policies on issues such as working conditions, performance management, equal opportunities, disciplinary procedures and absence management.
Preparing staff handbooks; administering payroll and maintaining employee records.
Dealing with grievances and implementing disciplinary procedures.
Planning, and delivering, training, including inductions for new staff.
Analyzing training needs in conjunction with departmental managers.
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