Bilal Sofi

■ Research potential vendors.
■ Monitor stock levels and verify purchase requisitions.
■ Search required products to find the best combination of quality, price, and delivery.
■ Compare and evaluate offers from suppliers.
■ Prepare, track purchase orders and ensure timely delivery.
■ Maintain updated records of purchased products, delivery information and invoices.
■ Coordinate with warehouse staff to ensure proper storage.
■ Negotiate supplier contract terms of agreement and payments.
■ Maintaining manager’s schedule and organizing calendars.
■ Maintaining executive’s agenda and assist in planning, board meetings, conferences etc.
■ Attending meetings and keep minutes.
■ Handle confidential documents ensuring they remain secure.
■ Monitor office supplies and negotiate terms with suppliers to ensure the cost-effective orders.
■ Maintain electronic and paper records ensuring information is organized and easily accessible.
■ Maintaining executive’s agenda and assist in planning, board meetings, conferences etc.

■ Answer questions and address complaints.
■ Schedule and set appointments for executives and high-level managers.
■ Producing documents and spreadsheets.
■ Perform basic bookkeeping, filing, and clerical duties.
■ Answer all incoming calls and redirect them or keep messages.
■ Prepare outgoing mail by drafting correspondence, securing parcels etc.
■ Check, sort and forward emails.
■ Monitor office supplies and place purchase request when necessary.
■ Keep updated records and files.
■ Take up other duties as assigned (travel arrangements, schedules etc).
■ Update appointment calendars & schedule follow-up appointments.