ACCOUNTS ASSISTANT / ADMIN ASSISTANT
GRIFFIN LINE GENERAL TRADING LLC
Total years of experience :14 years, 1 Months
Booking of petty cash expenses and reconciliation
Handling of payroll and prepare WPS, staff leave, Gratuity settlement
Handling the Receivables and Payables.
Generating bills and invoices for sales/services rendered.
Collection of accounts by sending bill reminders and communicating with customers via phone, email, fax.
Preparing and recording various vouchers like cash payment, journal, cash receipt, cheque receipt.
Account/bank reconciliation, supplier reconciliation.
Bank related work (Depositing, transfers, withdrawing)
Co-ordinating with banks regarding monthly statements, opening of bank accounts etc
Keeping strong liaison with bank for handling of payments.
Perform general clerical duties to include, but not limited to, copying, scanning, faxing, mailing and filing.
Attending the calls of the customers and providing them with the information about our products.
Documentation of all the Files on a daily basis thus keeping a perfect record of all the files.
Ensured smooth running of the office by pro-actively tackling all administrative and front office duties of the company efficiently including handling calls, correspondence, processing documents and meeting and greeting visitors and clients
Ensuring availability of office supplies at all times
Maintaining Attendance Register.
Responsible to record the daily transactions in the QuickBooks.
• First point of contact to clients over the phone and in person with regards to rentals of properties in Sharjah & Northern Emirates.
• Handling a busy multiline telephone system.
• Assisting various departments on a need be basis.
• Office data entry.
• Generating order form, delivery challan and processing invoices.
• Generating receipts, Statement of Account’s, credit note etc and emailing/dispatching the same to clients with proper supporting documents.
• Solving client queries related to invoices. Client payment follow-ups.
• Rectification & Adjustment entries. Assisting chief accountant during Audits, monthly closing works etc.
• Releasing payments to vendors by verifying relevant documents.
• Maintain day to day books of accounts in tally software.
• Making reports of payables & receivables, cash & daily transactions.
• Monthly reconciliations of banks, debtors and creditors accounts.
• Preparing asset, liability, and capital account entries by compiling and analyzing account information.
• Handled bank reconciliation, prepared receipt & payment bills, managed ledger posting.