Procurement Executive (at RAK Ceramics)
Multi Mech Heavy Equipment LLC
Total years of experience :12 years, 8 Months
• Leading the spare parts purchase department for AMC awarded by RAK Ceramics for fleet maintainence and management (a total of 650+ vehicles including warehousing, tranportation, mining, production and quarry vehicles such as forklifts, trucks, dozers, shovels, trailers etc)
• Vendor search, sending inquiries for parts, negotiation for price, arranging credit/payment & logistics forsmooth parts delivery
• Periodical vendor evaluation and recommendation
• Placing order for spare parts in local and international market for smooth operation
• Planning with stores for parts requirement and preparing RFQ, RFP, collecting bids, evaluation with respectto lead time and forwarding to management for approval
• Planning and purchase of consumables (lubricants, batteries, lights, tyres, bulbs, etc) for smooth operations
• Parts identification and confirmation using various parts book and manuals
• Claiming warranty for parts with respect to warranty provided by vendors and getting replacement
• Coordinating with service workshop team for reducing break down with effective and on time arrangement of parts
• Coordinated cranes lifting project under the contract at Emirates Global Aluminum (EGA)- DUBAL & EMAL respectively
• Arranged EHS training and medical at EGA premises for crane operators, riggers, supervisors, project manager etc.
• Purchased and distributed of hot metal Personal Protective Equipment (PPEs) to all employees as per EGA standards
• Applied and obtained EGA passes for employees
• Contacted all department heads at EGA and other contractors as a first point of contact for any requirement of cranes and following up on regular basis
• Got cranes inspected before any lifting work by EGA officials and providing crane inspection Third Party Certificates (TPCs) along with
• Got cranes and lifting tackles inspected by third party ( Carl Stahl, Dutest or TUV) and obtaining TPCs
• Coordinated with central procurement for any lifting tackles ( metal/ non-metal slings, shackles or any other) as per requirement
• Ensured proper EGA guidelines were followed throughout from human resource management to cranes and lifting process
• Ensured periodic competency trainings for riggers and supervisors from third party
• Maintained time sheet for riggers, operators and supervisors
• Updated and maintained documents related to lifting jobs for future reference
• Submitted project expenses invoices to accounts department on a weekly basis
• Submitted all documents related to lifting jobs to accounts department for making project sales invoice
• Look overall procurement/logistics of the head office of Multi Group of companies, Dubai, having branches & service workshops in Qatar, UAE (Dubai, Abu Dhabi) & Oman
• Minimize procurement costs in international purchase with better negotiation of price and organization of logistics
• Identify & advise parts of different equipments with help of parts manual and online portals
• Claim warranty for DOOSAN forklifts parts failure
• Facilitate procurement and spare parts supply for ongoing projects at Qatar Aluminium (QATALUM), Dubai Aluminium (DUBAL), Emirates Aluminium (EMAL), RAK CERAMICS etc
• Offer Recommended Spare Parts (RSP) list to customers based on their need for Annual Maintenance Contracts (AMCs) with consultation with service manager
• Handle enquiries of local and MENA region clients to facilitate them with various heavy equipment and its SPARES from all over the world.
• Prepare RFQs, RFPs, LPOs; Goods Received Note, Quotation, and Sales Invoice etc.
• Place orders, Order follow up, customs clearance, logistics management, delivery scheduling etc.
Some of the vendors dealt with include DOOSAN (KOREA), NEXEN (Korea), ISAL (ITALY), 3B Must, BOBCAT (USA), HAULOTTE, KONECRANES(SWEDEN), CASCADE (ITALY), TVH (BELGIUM), GROOVECRANE (USA), CAT (USA & SINGAPORE), BOLZONI SPA (ITALY), AGRIA & 200+ other world renowned vendors!
• Handled overall credit operation, supervision & formal correspondence on behalf of company with other teammates
• Ensured proper accounting entries in ERP
• Successfully handled various taxation issues (TDS, income tax & VAT)
• Prepared and reconciled remittance statements & bank statements
• Monitored, co-ordinate & supervised junior staffs to ensure smooth overall functioning
• Prepared credit appraisal and analysis for various types of loan based on site visit, viability of property & client etc & recommended for approval
• Ensured compliance of operation with Co-operative Act 2048 and co-operative rules and directives
• Ensured smooth recovery of loans and interest with 25% increment in collection compared to same period in previous year
• Reported to the promoters' committee on a monthly basis with income statement & balance sheet
• Conducted Internal and external audit of various clients including financial institutions, manufacturing concerns, NGOs & trading organizations based on import export
• Prepared audit reports with independent observation and presented same to auditor for review and approval
• Finalized audit report with clients
• Advised clients on various income tax and VAT issues
• Provided guidance for loan application and approval process of banks
• Scrutinized & examined financial statements for full compliance with Nepal Auditing & Nepal Accounting Standards and various applicable mercantile laws
• Worked as a part of internal and external audit team
• Specialized on bank and financial institutions’ audit
• Applied Nepal Accounting and Auditing Standards
• Tax & VAT laws, mercantile laws
• Prepared reports and submitted to immediate Audit Manager
• Met deadlines for smooth and timely completion of audit, vouching and verification etc.
Awarded Mahatma Gandhi Scholarship by Embassy of India for Nepalese students studying in Nepal for year 2006-2008