Coordinator Document Controller
KNPC
Total years of experience :23 years, 8 Months
• Working as Secretary to Team Leader, Operations, KNPC Clean Fuels Project,
• Departmental Coordination with Manager Commissioning, Section Heads - Operations, Operating Engineers. Facilitating support services for the Operations Departments that involve department vehicle arrangements (pool cars) Operator Gate Passes and assigning HSE training courses (STS).
• Coordinating with Project Management Consultant, Project Management Team, KNPC Project Departments (PD), Commissioning Consultant and EPC.
• Coordinating with the KNPC, HR Department and Training Departments for the promotions, scholarship and training of operation employees, also processing of external Training, and related Business Travels
•Manage Correspondences including Inter office memos, letters, Emails.
•Provides secretarial and administrative support thus facilitating efficient, effective department functioning.
•Record all incoming memos, letters and other correspondences and updates in the tracking system and follow up for the action. Prepare Bank transfers, Bank letters, and other requisition letters.
• Manages the secretarial and administration responsibilities necessary for an efficient, effective office and supporting the higher management.
• Follow Up through meeting arrangements and appointments, taking minutes, travel arrangements and tickets for top management.
• Responsibilities in HR-includes sourcing of local manpower, mobilization process like initiate and follow up of Visa Application, Ticketing related to manpower Mobilization/Demobilization process. Processing/Follow up of site entry Gate Permits and Badges for project manpower.
• March, 2011 - Jan, 2013
Documentation Assistant/ Secretary
Kuwait National Petroleum Company. Shuaiba Refinery
Contract: IMCO, Kuwait.
• Preparation of Internal Memos.
• Follow through meeting arrangements and appointments for the Team Leaders, with other departments, Consultants etc.
• Ensuring the flow of documents was in accordance with company procedure and document controlling activities using software Document Image Management System ( DIMS)
• Monitoring the incoming and outgoing documents from other departments, Contractors etc.
• Distribution of documents through system as well as hardcopy for comments, following up with coordinators raising reminders to expedite the responses.
• Make electronic copy and hardcopy filling of project related documentation. Scanning and file management.
• July, 2007 to March, 2011
Documentation Assistant/ Secretary,
Kuwait National Petroleum Company. Shuaiba Refinery
Contract: KREMENCO, Kuwait.
• Sep, 2004 to March, 2007. Technical Assistant/ Shop Controller.
Saudi Arabian Airlines. Jeddah, Kingdom of Saudi Arabia
• Registering the unserviceable, serviceable components in Technical Information System (TIS) and manually
• Update the Technical Information System by encoding the complaints and actions taken by the maintenance.
• Planning production according to the daily, weekly and monthly schedule.
• Preparing the serviceable documents of components after complying the Engineering Orders, Engineering Service Request and Engineering Directives as per the aircraft engineering and manufactures manuals.
• Co-ordinates with stores dept, aircraft mechanics, co-ordinates with buyer and vendors.
• Preparing the daily status reports for hangar aircrafts, briefing reports, maintenance reports for Section Managers
• Preparing the monthly and yearly production reports and documentations of the same.
• Nov, 2001 to Sep, 2004.
Procurement Assistant. Rubberwood India (P) ltd. Kottayam, India.
• Request and analyze quotations recommend award of purchase order and prepare purchase order.
• Review purchase requisition for compliance With procedures, specification.
• Assist in the supervision of work to be carried out by staff working in the unit and ensure that the vendor's invoices are submitted for payment
• Arrange for or attend meeting on day to day procurement matter and reporting to the purchase committee
• Evaluate bid and Prepare recommendations for approval, issuance of tender perform other related duties as required.
• Jan, 2000 - April, 2001
Office Assistant. Dotcom Epic Systems (P) Ltd. Kottayam, India.
• Under the guidance of the close supervision, work involves performing a variety of administrative duties.
• Performs a variety of general administrative support tasks prepares reports and correspondence.
• Maintains employee roster for the department or section.
• Performs other Administration duties as assigned
Post Graduate Diploma In Computer Applications. (1998 - 1999) Institute Of Human Resource Development, Kottayam, India.
Academic. Graduation: B sc., Physics.. ( 1994 - 1998) Mahatma Gandhi University Kottayam, India Technical