Governance And Licenses Officer
american international university kuwait
Total years of experience :13 years, 9 Months
1- Process all types of visas including employment and residency visas, and track for extension, cancelation or transfer as applicable.
2- Process, track and renew company related permits, Authorized Signatory, and licenses.
3- Process and track issuance and cancelation of work permits, government health Insurance, medical test & fingerprint registration, and civil ID issuance and cancelation.
4- Process documents and follow up with stakeholders on PUC approvals and renewals for the university staff.
5- Coordinate with HR to register/cancel Kuwaiti employees with the Social Security
Keep up to date with changes or amendments to prevailing laws/rules/regulations, changes in forms/formats, and other procedures and keep the Human Resources Department advised of such changes.
6- Obtain quarterly sponsorship reports from the immigration/labor office and tally sponsorships and re-submit to immigration/labor office with relevant support documents.
7- Coordinate with HR to complete departure and exit formalities for employees after the cancellation of visas.
Improved COMPANY success rates with solid staff coaching, performance monitoring, quality assurance and effective problem resolution.
• Set, enforced and explained HR policies to team members to cultivate compliant and satisfied workforce.
• Collaborated with management to build and implement effective, modern employment policies.
• Reviewed job applications to identify, vet and recommend optimal candidates.
• Generated and updated complete and accurate employee file with over than 200 employees.
• Created and implemented initiatives to improve employee engagement.
• Worked as effective team member while contributing to local and regional HR projects.
• Briefed new hires on essential job information, such as company policies, employment benefits and job duties.
• Coordinated activities of human resources team, distributing resources and personnel effectively across organization to meet HR needs.
• Use the National Bank of Kuwait's program to open accounts for workers and work as necessary and follow-up.
• Open a salary account with the bank's competent employee and coordinate with us to complete transactions in the shortest possible time
•Work visa transfer and visa renewal and follow up on new transfers and renewals
• Coordinating with the phone line company for issuing new and replacing lines and make deduction for extra used and all communication regarding line issues .
• Monthly payroll computation
• Help to organize company social activities
• filing single work permit applications
• Keeping an orderly record of general HR documentation
• Doing Transaction Forms & Leave Request Forms & Sick Leaves.
• Booking tickets and taking quotation prices for making travel arrangements.
• Calculate the balance of Indemnity and vacation days used and deposit the last statement of employees.
• Recruitment and CV analysis according to the needs of the company.
• coordinating maintenance and getting quotation for kiosk and shop anneal maintenance.
• work on making insurance for the company’s shops and kiosks and request for quotations according to the requirements of the lease contracts.
• Improved project success rates with solid staff coaching, performance monitoring, quality assurance and effective problem resolution.
• Set, enforced and explained HR policies to team members to cultivate compliant and satisfied workforce.
• Collaborated with management to build and implement effective, modern employment policies.
• Reviewed job applications to identify, vet and recommend optimal candidates.
• Generated and updated complete and accurate employee file with over than 750 employees.
• Created and implemented initiatives to improve employee engagement.
• Worked as effective team member while contributing to local and regional HR projects.
• Briefed new hires on essential job information, such as company policies, employment benefits and job duties.
• Coordinated activities of human resources team, distributing resources and personnel effectively across organization to meet HR needs.
• Use the National Bank of Kuwait's program to open accounts for workers and work as necessary and follow-up.
• Open a salary account with the bank's competent employee and coordinate with us to complete transactions in the shortest possible time
• Coordinate with multiple sponsers for visa transfer and new visa and follow ups regarding the new transfers and renewal
• Coordinating with the phone line company for issuing new and replacing lines and make deduction for extra used and all communication regarding line issues .
• Monthly payroll computation
• Help to organize company social activities
• filing single work permit applications
• Keeping an orderly record of general HR documentation
• Monthly reports preparation
• Doing Transaction Forms & Leave Request Forms & Sick Leaves.
• Booking tickets and taking quotation prices for making travel arrangements.
• Receving quotation from manpower companies and also coordinating with manpower requirements for site.
• Calculate the balance of Indemnity and vacation days used and deposit the last statement of employees
• Handled incoming mail, bills and invoices and completed appropriate actions.
• Maintained appropriate filing of personal and professional documentation.
• Kept financial records accurate, current and compliant by monitoring records and addressing variances.
• Communicated corporate objectives across all divisions through regular correspondence and scheduled status updates.
• Identified and resolved operations challenges to promote alignment with business strategy.
• Liaised with customers to align goals and effectively manage project completion.
• Processed mail for distribution, including registered and certified paces and mail pieces.
• Managed scheduling, travel arrangements, communications screening and other administrative support tasks for Board of Directors personnel.
• Assessed and improved compensation packages to attract highly qualified applicants for organizational vacancies.
• Promoted employee buy-in of organizational objectives by conducting orientations of new team members and regular town hall meetings for established employees.
• Educated management on successful approaches for enhancing policy implementation and enforcement to prevent legal entanglements involving employees.
• Worked as effective team member while contributing to local and regional HR projects.
• Developed succession plans and promotion paths for all staff.
• Managed all aspects of leave administration, including employee notifications and vendor management, disability programs and health benefits.
• Reviewed job applications to identify, vet and recommend optimal candidates.
• Collaborated with management to build and implement effective, modern employment policies.
• Communicated with potential hires to provide clarity on expected tasks, compensation and policies.
• Offered fair and equitable compensation by comparing current salaries with market pay.
• Set, enforced and explained HR policies to team members to cultivate compliant and satisfied workforce.
• Implemented company's first sourcing tracking system.
• Designed and delivered client-specific benefit presentations for open enrollment and new hire orientations.
• Developed and facilitated all new-hire orientations.
• Managed employee offer process with 60% at exempt level.
• Developed and built internal and external relationships with project teams, department managers and consultant teams to improve delivery of HR services.
• Implemented and supervised orientation procedures for all new hires.
• prepare mosal and emigration contract and application
1- Print invoices
2- Enter sales and beverages
3- Organizing files
BUSINESS ADMINSTRATION