Administration Receptionist
MANAS PROPERTIES LLC
Total years of experience :16 years, 11 Months
• Listing properties on the Propspace System - Sellers/Landlords.
• Maintain all client contact either via email or telephone.
• To write up a client enquiry and pass to the relevant agent.
• General Filing - Making sure we have enough Sales & Leasing Client Enquiry Forms.
Data Entry - Input Clients on Propspace - Sellers/Buyers - Landlords/Tenants.
• Arranging property appointments.
• DuBizzle refreshing.
• Send to the Team and external agents our full availability from Propspace for Sale/Rent.
• Weekly Team Meeting Notes.
• Maintain the photos on the hard drive.
• To create, maintain and update the employees’ files with their pictures, passport copy, and all documents pertaining to visa processing, salary and commission claims.
• To renew email addresses upon expiration.
• Update spreadsheet - Laptops - Mobiles - Sim cards - Camera.
• Updating the Staff Contact List.
• Preparation of the Employee Details Sheet.
• Preparation and format all kinds of office forms
• Create a PowerPoint Reports
• Assist all consultant on their all general enquiries.
• Listing properties on the Masterkey System - Sellers/Landlords.
• Maintain all client contact either via email or telephone.
• To write up a client enquiry and pass to the relevant agent.
• General Filing - Making sure we have enough Sales & Leasing Client Enquiry Forms.
Data Entry - Input Clients on Masterkey - Sellers/Buyers - Landlords/Tenants.
• Arranging property appointments.
• New Listings Sales/Rentals - write on the white board for all the staff to see.
• DuBizzle refreshing.
• Viewings as and when necessary.
• Send to the Team and external agents our full availability from Masterkey for Sale/Rent.
• Purchase weekly - Tea - Coffee - Sugar - Milk.
• Stationery orders - Cartridges - A4 papers - plastic Sleeves - Notepads - Blue folders.
• Order water weekly - Oasis.
• Weekly Team Meeting Notes.
• Mail Shot on what the agents are looking for Sales/Rentals.
• Maintain the photo’s on the hard drive.
• Check the cleaning materials - Floor Cleaner - Polish - Duster - Bin Liners.
• To create, maintain and update the employees’ files with their pictures, passport copy, and all documents pertaining to visa processing, salary and commission claims.
• To renew email addresses upon expiration.
• Update spreadsheet - Laptops - Mobiles - Sim cards - Camera.
• Updating the Staff Contact List.
• Updating the available Earned Leave Reports for the staff.
• Preparation of employment contracts and non-disclosure contracts.
• Preparing the requirements for cancellation, application, and renewal of RERA for staff.
• Preparation of the Employee Details Sheet.
• To create and set up the email accounts for new staff.
• To coordinate with the PRO regarding the requirements needed for visa processing.
• To coordinate with PRO regarding visa and labour card cancellation
• Responsible for day to day working like keeping
Records of sales, purchases, debtors, creditors, receipt,
Payment, making bank positions, daily management report
If required.
• Dealing with clients and inquiries of properties
• Handling various accounts / assessments of each flats and villas
• Handling the maintenance complaint of the tenants
• Answers all the clients call regarding rents and available properties
• Make all the appointments for the superiors.
• Coordinate with watchman and sales staff regarding the rent payment of tenants
• Preparing contracts for new and renewed tenants.
• Preparing cash voucher, payment voucher and receipts.
• Responsible for day to day working like keeping
Records of sales, purchases, debtors, creditors, receipt,
Payment, making bank positions, daily management report
If required.
• Dealing with internal auditors
• Preparing trial balance, final accounts
• Handling various accounts / assessments of each flats and villas
• Handling Personal Accounts
• Answers all the clients call regarding rents and available properties
• Make all the appointments for the superiors.
• Coordinate with watchman regarding the rent payment of tenants
• Preparing contracts for new and renewed tenants.
• Preparing cash voucher, payment voucher and receipts.
• Assist all the passengers and customers
• Arrange all the visa renewal of every passengers
• Check every passengers check-in in the hotel
• Answer all the phone calls
• Handles all the customers and buyers need
• Handles all the accountabilities of the store
• Follow up orders and transactions
• Monitor the daily transactions of the stores
• Filing all the papers and documents customer’s needs Handles
all the deposit transactions Assist.
• Graduate of Office procedure with Computer Literacy • MS. AMA Pustura Best in casual Wear (1997 – 1998) • President of United Artist Club (1997 – 1998) • President of Junior Computer Secretarial Club (1997 – 1998) • President Civic Action Club (1996 – 1997) • Secretary of United Artist Club (1996) • Secretary of Junior Computer Secretarial Club (1996)