Document Controller
KLIPP DMCC
Total years of experience :6 years, 4 Months
Coordinating with my team for the receiving and downloading of the daily newspapers and magazines
from region and properly keeping the records.
•Making sure that printed publications are scanned on time and shared to the clipping team.
•Making sure that the downloadable publications are downloaded on time and shared to the clipping team.
Ensuring the PDF resolution of all publication are readable before uploading it to the system.
Making sure that all publication are uploaded on time as per schedule.
Ensuring that the system OCR and Tagger are all working for both English and Arabic.
Always monitoring publication dashboard or so called CYFE, to check if all the publication uploaded to the system are all being Ocred and Tagged.
Reporting immediately to the clipping team supervisor in LEBANON and to the client service
manager for any errors shown on the CYFE.
•Searching the web regularly to identify publications that are available digitally, so we can replace the printed publications in order to reduce scanning requirement.
Keeping the publications list up to date regularly based on client lists and need. ( liaise with the client
service manager & clipping team)
•Liaise with the printed publication suppliers to insure timely delivery.
•Keeping the Publication rate card up to date on monthly bases.
•Coordinating always with the clipping team in (LEBANON).to insure all publications are available on time.
•Feeding the team with related article for existing client, while checking the publication
• Submitting a monthly report containing all daily publication invoices plus end of month summery invoice.
•Collecting data for any work done in the Project site.
•Maintain documentation for projects under taken by Contracting Division making in use the project numbering system for easy traceability and proper filing (soft and hard copy).
•Coordinate with Engineers for maintaining quality documentation so called, Document Register, Material Register & Drawing Register.
•Responsible for receiving, circulating and recording all incoming and outgoing faxes, emails and hand deliveries.
•Preparing LPO for the machine or manpower needed for the site (as per GM instruction)
•Preparing Quotation for inquires of the clients.
•Preparing Monthly Invoice to be submitted to our clients.
•Follow up and Collecting payments from clients.
•Receiving and compiling of Monthly Invoices.
•Day to day update of the Company bank statement.
•Managing Company monthly budget and payments as per GM approval.
•Recording all Monthly petty cash from all project site.
•Responsible of organizing Company Documents such as Company Trade License and its Memorandum of agreement, Employees File etc.
•Responsible for opening Quota and applying visa for new applicants and also for renewal.
•Responsible of issuing Monthly Salary for all Employee.
Responsible in receiving day to day invoice from the shops.
Encoding shop feedbacks and inquiries and sending the reports to Management on a weekly basis.
Coordinating with suppliers regarding orders and product quality.
File maintenance. Storing data base and filing order information and payment receipts.
Monitoring of Product Inventory and preparing order request form.
Provides strong clerical skills and active interaction with clients either by phone or in person.
Relaying Product feedback reports to supplier and sending follow up at fast face.