Jennelyn manigsaca

Projects:
- Joint venture Bashrah Gas Company & Shell Project, Basrah, Iraq
- Abu Dhabi National Energy Company, Taqa Atrush BV Phase 1 Project, Erbil Iraq

Accountable for effectively applying procurement process from pre award to post award management and close out in line with project requirements.

• Developing requisition strategies to determine pre-award process
• Issue RFQ via Wood eProcure system
• Organising all bid openings
• Coordinates and supports the discipline engineers upon reviewing and evaluating the technical bids
• Formulate commercial bid evaluation and recommendation for award
• Generating Purchase orders and Service Agreements
• Arranging project kick-off meetings
• Manage daily, weekly internal and external PSR updates and reviews with client
• Established expediting strategies to identify the requirements i.e Desk or Field expediting
• Coordinating with the vendors, discipline engineers and document & material expeditors for the documentation reviews and production/manufacturing status
• Directing with inspection team (QA/QC engineer) for the inspection plan
• Monitor logistic and shipment progress
• Reviewing supplier performance by weekly and monthly
• Reviewing invoices ensuring that vendors are meeting agreed payment milestones
• In charged for the other ad-hoc and Post Contract activities i.e. Purchase order close out
• Maintaining the electronic and paper files of all the relevant purchasing documentations in Wood shared drive and in designated archiving area

Corporate/HQ Buyer
• Vendor Analysis and Registration
• Generating Purchase orders and Service Agreement
• Generating coding sheets for all the services invoice
• Managing the Supply Chain filing and archiving of both paper and electronic documentations

Functional Duties
• Overseeing Senior Executive Assistant and Reception activities while on leave
• Supports Management Team and Human Resource Team to organise trainings and other logistics activities
• Time-writing for BGC and PMC 3 engineers
• Maintain Travel Register and formulate Monthly Travel Summary Report.
• Temporary Project Admin for Zadco & Tatweer Project
 Focal point for Zadco & Tatweer for engineering personnel.
 Organise meetings and related logistics for engineering personnel
 Update and maintain project organisation chart
 Coordination of new starts in the engineering department and assisting in the process of People + Welcome, ensuring IT equipment is organised for day one.
 Development and maintenance of standard document templates, presentations and correspondence.
 Retain competency reports for all engineering personnel.
 Maintain holiday and rotational charts for engineering employees.
 Arranging necessary training courses.
 Produce project presentations and action registers.

Responsibilities:
• Conducting supply market research
• Liable for Vendor analysis and registration
• Developing Bidders list
• Disseminate RFQs and RFP’s
• Track / monitor the progress of requisition processing
• Maintain relation with the Suppliers to ensure procurement of high quality of different type of goods and expedite delivery at optimum price
• Prepares Technical evaluation report
• Negotiated the contracts rates/pricing to all technically approved vendors
• Formulate commercial evaluation reports
• Generate Purchased Order via oracle
• Managing the Procurement Status Report updates and reviews

Responsibilities:

Procuring / Purchasing
• Procuring Mechanical, Electrical and all Safety Materials.
• Prepare Request Inquiries from selected pre-qualified / justified suppliers and evaluate offers technically & commercially.
• Developed commercial evaluations and recommendation
• Attaining effective supplier’s data bank & filled up credit facility form if required
• Preparation and updating of qualified vendor list

Administrative
• Arranging meetings, travel and trainings.
• Manage and maintain the safety of all documents and efficient data storage /electronic filing systems.
• Monitoring daily and monthly material hiring and manpower reports
• Respond to client queries, generate quotes
• Constructing and issuance of correspondence
• Generate and issue Invoices
• Creating payment application certificate
• Controlling of the office budget or petty cash

Responsibilities:

Procuring / Purchasing
• Procuring Mechanical, Electrical and all Safety Materials.
• Prepare Request Inquiries from selected pre-qualified / justified suppliers and evaluate offers technically & commercially.
• Developed commercial evaluations and recommendation
• Attaining effective supplier’s data bank & filled up credit facility form if required
• Preparation and updating of qualified vendor list

Administrative
• Arranging meetings, travel and trainings.
• Manage and maintain the safety of all documents and efficient data storage /electronic filing systems.
• Monitoring daily and monthly material hiring and manpower reports
• Respond to client queries, generate quotes
• Constructing and issuance of correspondence
• Generate and issue Invoices
• Creating payment application certificate
• Controlling of the office budget or petty cash

Responsibilities:
• Procurement of all Civil, Consumables and Safety materials from UAE local markets as well as importing from other countries by following procurement cycle.
• Developed RFQ from selected pre-qualified vendors.
• Evaluate technical and commercial offers
• Negotiated the contracts rates/pricing to all technically approved vendors
• Formulate commercial evaluation reports
• Formulates Contracts and Purchased Orders using Buildsmart Procurement System
• Coordinate for the proper submissions of all standard documentations and material samples for the consultant approval.
• Attained effective supplier’s data bank & filled up credit facility form if required.

Responsibilities:
• Ensuring all materials are available on time for production use
• Directly communicate, negotiates and source out new suppliers
• Doing market researches, studies and recommends alternative materials to provide more competitive and effective prices
• Coordinates with production, Quality Assurance, Sales and Planners in evaluating new materials to be used as an alternative or replacement for company’s existing materials to improve flexibility and profit level item.
• Developed technical and commercial evaluation
• In charged in Division’s green purchasing activities in compliance to RoHS directives.